Tech Project & Facilities Coordinator

Doist; San Jose (CA); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Lumilens in San Jose, CA is seeking an experienced Office Manager to coordinate day-to-day operations across projects, facilities, IT, and procurement. You will oversee vendor schedules, maintain trackers, and support accounting tasks including PO tracking and vendor deliverables.

The role requires 5–7 years in customer service or project support, proficiency with MS Office and Adobe Acrobat, strong attention to detail, and the ability to drive tasks to completion with minimal supervision.

Qualifications

• 5-7 years of experience in customer service, project coordination, or support roles.
• Proficiency in Microsoft Office (Excel, Word, Outlook, MS Project).
• Highly detail-oriented, able to maintain accuracy across trackers, documentation, schedules, and follow-up items.
• Self-starter who takes ownership of assigned workstreams and drives tasks to completion with minimal supervision.

Responsibilities

• Coordinate and manage multiple projects, ensuring tasks, milestones, and deliverables stay on schedule.
• Oversee vendor activities, installation schedules, field dispatches, and reporting.
• Develop and maintain trackers for vendors, contingent workers, and project deliverables; ensure proper archiving.
• Assist with accounting tasks including invoice reconciliation, PO tracking, and verification of vendor deliverables.
• Support administrative duties such as documentation, meeting summaries, scheduling, and compliance checks.
• Collaborate with facilities on on-site needs and cross-functional meetings to align project phases.

Skills

Customer service

Project coordination

MS Office

Adobe Acrobat

Detail-oriented

Self-starter

Education

Bachelor’s degree

Tools

MS Project

Excel

Word

Outlook

Job description

Lumilens in San Jose, CA is seeking an experienced Office Manager to coordinate day-to-day operations across projects, facilities, IT, and procurement. You will oversee vendor schedules, maintain trackers, and support accounting tasks including PO tracking and vendor deliverables.

The role requires 5–7 years in customer service or project support, proficiency with MS Office and Adobe Acrobat, strong attention to detail, and the ability to drive tasks to completion with minimal supervision.