Tech Investment Banking Admin Assistant (NYC)

Oppenheimer Holdings, Inc.; New York (NY); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits package

Job summary

Oppenheimer & Co. Inc. is seeking an Administrative Assistant to support its Technology Investment Banking team in New York.

This role provides essential administrative and operational support to senior bankers and ensures efficient daily operations in a fast-paced environment. The ideal candidate demonstrates proactive thinking, strong organizational skills, and the ability to anticipate business needs while contributing to a highly driven, collaborative team.

Qualifications

• Prior administrative experience in a corporate environment, preferably in financial services.
• Strong interpersonal and professional communication with stakeholders at all levels.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Excellent organizational skills with high attention to detail and accuracy.
• Ability to manage multiple calendars and deadlines in a fast-paced setting.
• Self-motivated and proactive, able to work independently.
• Strong sense of urgency and customer service orientation.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience using virtual meeting platforms such as Teams and Zoom.

Responsibilities

• Manage calendars and coordinate meetings, including scheduling and travel logistics.
• Provide admin support to multiple investment bankers, including preparing and editing documents and presentations.
• Prepare, submit, and track expense reports and reimbursements.
• Prioritize daily workflow, monitor progress, and track deadlines.
• Answer calls, take messages, and schedule appointments as needed.
• Coordinate client visits and meetings with firm personnel.
• Maintain records and support general office functions; ensure confidentiality.

Skills

Interpersonal skills

Communication skills

Organizational skills

Discretion and confidentiality

Office software proficiency

Calendar management

Travel coordination

Multi-tasking ability

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Teams/Zoom

Job description

Oppenheimer & Co. Inc. is seeking an Administrative Assistant to support its Technology Investment Banking team in New York.

This role provides essential administrative and operational support to senior bankers and ensures efficient daily operations in a fast-paced environment. The ideal candidate demonstrates proactive thinking, strong organizational skills, and the ability to anticipate business needs while contributing to a highly driven, collaborative team.