Team Lead Unit Pre-Award Administration

University of Vermont; Burlington (VT); Hybrid; USD 90,000 - 95,000; Full time

Job summary

The University of Vermont seeks a Team Lead, Unit Pre-Award Administration to advance the Research Administration Office (RAO) and establish a coordinated, efficient pre-award approach across campuses. You will guide a dedicated team, align processes with policy, and support researchers through proposal development and post-award activities.

Collaborating with the Senior Associate Dean for Research and other offices, you will implement continuous improvement, train staff, and ensure timely,

Qualifications

• Requires a bachelor’s degree and at least six years in government, non-profit, or higher education.
• Experience in complex research administration and grant/contract submission management.
• Budget building and proficiency with spreadsheets.
• Strong customer service experience.
• Excellent verbal and written communication skills.
• Analytical abilities and strong presentation skills.
• Experience supervising employees.

Responsibilities

• Lead and facilitate the development of the Research Administration Office (RAO) to create a unified pre-award framework across departments.
• Supervise unit Pre-Award Administrators and provide onboarding and training.
• Lead process improvement initiatives; streamline procedures and develop tools/documentation for pre-award administration.
• Serve as liaison to internal and external stakeholders on policy and process information.
• Provide executive-level research administration to the Senior Associate Dean for Research and oversee grant portfolios.
• Oversee proposal development and submission and post-award communications with sponsors.

Skills

Grants management

Budgeting

Spreadsheet proficiency

Customer service

Communication (verbal)

Communication (written)

Analytical skills

Presentation skills

Supervising employees

Education

Bachelor’s degree

Job description

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

The Team Lead, Unit Pre-Award Administration will lead and facilitate the further development of the Research Administration Office ( RAO ) that creates a framework for a consistent and coordinated approach to sponsored project administration by having LCOM college research administration services become a unit of the Dean’s Office. In collaboration with the Senior Associate Dean for Research, the Team Lead for Unit Pre-Award Research Administration will be responsible for operating a customer focused pre-award research administration team that is synchronized in process and procedures. Collaborate and partner with SADR and department leadership, along with SPA , to continuously improve processes, policies and procedures, generating an efficient and effective research administration infrastructure allowing our researchers to focus on conducting research.
The Team Lead will influence and support pre-award proposal submission and award administration in accordance with all applicable rules, regulations, and policies. Independently provide supervision for unit Pre-Award Administrators. Lead and implement continuous improvement activities; streamline processes, oversee the development of tools and documentation of procedures for department pre-award administration. Provide on-boarding and training for central and unit pre-award administrators. Serve as liaison to internal and external constituents on complex internal/external policy, procedural and process information pertaining to the area of responsibility. Provide executive level research administration to the Senior Associate Dean for Research and directly oversee the Dean’s office grant portfolio, perform all aspects of proposal development and submission, and post-award communications to sponsors.

Minimum Qualifications (or equivalent combination of education and experience)

Bachelor’s degree and six years of government, non-profit or higher education experience required. Experience in complex research administration, grant and contract proposal submission management required. Budget building and spreadsheet proficiency required. Demonstrated customer service experience required. Effective communication skills, both verbal and written required. Analytical skills and effective presentation skills required. Experience in employee supervision required.

Desirable Qualifications

Anticipated Pay Range

Anticipated Pay Range $90,000-$95,000

Other Information

A 6-month probationary period is required.

Special Conditions

Special Conditions A probationary period may be required, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, Background Check required for this position

FLSA

FLSA Exempt

Union Position

Union Position No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Research Administration MG2 X

Posting Number

Posting Number S6350PO

Department

Department COM Research Administration/55005

Position Number

Position Number 00028023

Percent of Full-Time

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

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