Post-Award Research Administraton Partner

Uvmjobs

Burlington (VT)

Remote

USD 69,000 - 78,000

Full time

15 hours ago

Be an early applicant

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Hybrid schedule option

Full-time telework

Job summary

University of Vermont seeks a Post-Award Research Administration Partner to manage post-award financial administration and compliance from setup through closeout for sponsored projects. You will monitor budgets, forecast expenditures, manage effort, and ensure sponsor and university compliance.

The role partners with Principal Investigators and SPA analysts, providing guidance and training on post-award regulations and processes.

Qualifications

Bachelor’s Degree in Finance, Business Administration or Accounting is required.
2–4 years of relevant work experience in financial administration and budgeting.
Accounting and budgeting skills for managing complex financial accounts and funds.
Knowledge of contracts and grants transactions and related policy requirements.
Familiarity with federal, state, local sponsor and institutional regulations and guidelines.
Ability to work independently and as part of a team, meet deadlines, and follow through on assignments.
Strong organization, communication skills and customer service focus.

Responsibilities

Interpret sponsor regulations and coordinate with PIs to ensure compliance with award terms and conditions.
Facilitate regular budget meetings with PIs and research staff to support compliant project management.
Monitor award budgets, track unobligated balances, and prepare expenditure projections.
Review project expenditures to ensure costs are allowable, reasonable, allocable, and consistent.
Monitor and verify cost share commitments in alignment with sponsor and university guidelines.
Ensure deliverables and required reports are completed and submitted in accordance with sponsor requirements.
Oversee effort reporting and related compliance to meet federal and university standards.
Prepare and process salary distributions based on PI requests and effort review outcomes.
Provide guidance and training to PIs on effort regulations and best practices.
Advise department leadership on PI funding status and potential conflicts of commitment.
Serve as a primary contact for PIs needing financial support during the post-award period.
Coordinate with SPA Award Acceptance to establish internal projects and subawards at award time.
Ensure project setup, including cost share, is completed accurately.
Review suspense accounts and initiate timely cost transfers.
Prepare and submit cost transfers per policy and sponsor requirements.
Work with departments to resolve budget errors and request rebudget actions.
Support audit activities and site visits with PIs and SPA staff.

Skills

Budgeting

Accounting principles

Contracts & grants familiarity

Regulatory knowledge

Independent work

Communication

Education

Bachelor’s Degree in Finance/Business/Accounting

CRA/CFRA designation (Desirable)

Job description

Post-Award Research Administraton Partner

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

Posting Summary

This position is eligible for 100% remote work.

Post-Award Administration Partner

This position provides comprehensive post-award financial administration and compliance oversight for sponsored projects from setup through closeout. The role ensures accurate budget management, monitoring of expenditures, financial forecasting, effort allocation, and adherence to sponsor and university requirements. The Post-Award Analyst serves as a primary resource for Principal Investigators and departments, partners closely with SPA Financial Analysts, and contributes to PI onboarding and training initiatives. This position is eligible for 100% remote work.

Analysis & Compliance

Interpret sponsor regulations and coordinate with PIs to ensure compliance with award terms and conditions.
Facilitate regular budget meetings with PIs and research staff to support compliant project management.
Monitor award budgets, track unobligated balances, and prepare expenditure projections.
Review project expenditures to ensure costs are allowable, reasonable, allocable, and consistent.
Monitor and verify cost share commitments in alignment with sponsor and university guidelines.
Ensure deliverables and required reports are completed and submitted in accordance with sponsor requirements.

Effort Management

Oversee effort reporting and related compliance to meet federal and university standards.
Prepare and process salary distributions based on PI requests and effort review outcomes.
Provide guidance and training to PIs on effort regulations, requirements, and best practices.
Advise department leadership on PI funding status, anticipated support concerns, and potential conflicts of commitment.
Serve as a primary point of contact for PIs needing financial and administrative support during the post-award period.
Coordinate with SPA Award Acceptance to establish internal projects and subawards at the time of award.
Ensure project setup, including cost share, is completed accurately.
Review suspense accounts and initiate timely cost transfers.
Prepare and submit cost transfers in accordance with policy and sponsor requirements.
Work with departments to resolve budget errors and request rebudget actions within sponsor authority.
Support audit activities and site visits, collaborating with PIs and SPA compliance staff as needed.

Minimum Qualifications (or equivalent combination of education and experience)

Education and work experience:

Bachelor’s Degree Finance, Business Administration or Accounting Relevant Work Experience 2-4 years

Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles.

Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements.

Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.

Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction.

Independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.

Desirable Qualifications

3-5 years demonstrated experience in research contract and grant management.

Certified Research Administration ( CRA ) or Certified Financial Research Administration ( CFRA ) designation.

Anticipated Pay Range

Anticipated Pay Range $69,000 - $78,000

Other Information

Special Conditions

Special Conditions A probationary period may be required, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy, This position is eligible for full-time telework in accordance with the university telecommuting policy, Background Check required for this position

FLSA

FLSA Exempt

Union Position

Union Position Yes, UVMSU

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Position Information

Position Title

Position Title Research Administration PC3 X

Posting Number

Posting Number S6382PO

Department