Team Assistant - Outpatient Rehab Admin

Orlando Health; Orlando (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health/Dental/Vision/Life Insurance

Student loan repayment

Tuition reimbursement

FREE college education programs

retirement savings

paid paternity leave

fertility benefits

back up elder and childcare

pet insurance

PTO/Holidays

Job summary

Orlando Health in Orlando, FL is seeking a Team Assistant to provide clerical and administrative support to the Ambulatory - Outpatient Rehab Admin team. This full-time role runs Monday–Friday, 8am–5pm, located at 2000 North Alafaya Trail.

Responsibilities include maintaining files and reports, preparing charts and presentations, coordinating meetings, and ensuring smooth office operations while handling confidential information and collaborating with all departments.

Qualifications

• High School diploma or equivalent.
• Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
• Two (2) years clerical or secretarial experience.

Responsibilities

• Maintains required files, statistics and reports in a streamlined manner to ensure current, accurate information is readily accessible.
• Prepares charts, graphs, packets etc. for presentations. Tracks progress of special projects.
• Maintains the various databases utilized within the team.
• Schedules and/or organizes meetings/classes including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Responsible to meet regularly with all support department team members, make recommendations to improve office efficiencies and assist with the implementation process.
• Maintains supplies and office equipment for department.
• Works with information that may be of a confidential nature. Uses moderate discretion; works under general supervision.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains policies and procedures manuals.
• Works as a team with all internal departments as well as all other Orlando Health team members to ensure the achievement department specific critical success factors.
• Attends meetings and in-services as required.
• Performs all other duties as assigned.

Skills

Word processing

Spreadsheets

Presentations

Database software

Education

High School diploma or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Access

Job description

Position Summary

Department: Orlando Health Ambulatory - Outpatient Rehab Admin

Status: Full-Time | 40 hours per week

Shift: Monday - Friday, 8am - 5pm

Title: Team Assistant

***Address of Practice: 2000 North Alafaya Trail, Orlando, FL***

Position Summary

Provides clerical and administrative support in the achievement of the team goals and the objectives within the department.

All Inclusive Benefits (start day one)

Health/Dental/Vision/Life Insurance, Student loan repayment, tuition reimbursement, FREE college education programs, retirement savings, paid paternity leave, fertility benefits, back up elder and childcare, pet insurance, PTO/Holidays, and more for full time and part time employees.

What You Will Do

• Maintains required files, statistics and reports in a streamlined manner to ensure current, accurate information is readily accessible.
• Prepares charts, graphs, packets etc. for presentations. Tracks progress of special projects.
• Maintains the various databases utilized within the team.
• Schedules and/or organizes meetings/classes including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Responsible to meet regularly with all support department team members, make recommendations to improve office efficiencies and assist with the implementation process.
• Maintains supplies and office equipment for department.
• Works with information that may be of a confidential nature. Uses moderate discretion; works under general supervision.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains policies and procedures manuals.
• Works as a team with all internal departments as well as all other Orlando Health team members to ensure the achievement department specific critical success factors.
• Attends meetings and in-services as required.
• Performs all other duties as assigned.

Qualifications

• High School diploma or equivalent.
• Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
• Two (2) years clerical or secretarial experience.
• None.