Team Assistant

Standard Chartered; New York (NY); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Flexible working

Unmind wellbeing platform

Continuous learning

Job summary

Standard Chartered in New York is seeking an experienced Team Assistant to support the Financing Solutions Managing Director and the Global Banking and SPM teams. You will help manage calendars, coordinate onboarding and offboarding, and ensure high-quality service to internal and external stakeholders.

The role involves processing invoices and expenses, coordinating travel, and assisting across departments like Accounts Payable, Global Sourcing and Technology.

Qualifications

• 3+ years' experience as a Team Assistant or Executive assistant.
• Experience supporting multiple senior stakeholders.
• Experience managing international multi-leg travel.
• Action oriented and a team player.
• Strong organizational and communication skills.
• Familiar with Microsoft Office tools and expenses systems (SAP Concur ideally).

Responsibilities

• Support Financing Solutions and Global Banking/SPM teams by anticipating admin needs and delivering high-quality stakeholder service.
• Contribute to simplification of administrative processes and team coordination.
• Manage calendars and meetings for Managing Directors when required.
• Provide admin support to the wider Global Banking and SPM team, including RoboAnalyst, My Trips, gifts and entertainment administration.
• Coordinate onboarding and transfers for new joiners and offboarding for leavers.
• Disseminate policies, procedures and communications to Global Banking and SPM plus Country COO teams.
• Perform general administrative tasks and respond to ad hoc requests.
• Track completion of e-learning and block leave requirements.
• Coordinate with Accounts Payable, Global Sourcing and Technology to support admin processes.
• Vet and add new vendors to the vendor-management system.
• Process invoices and ensure timely payment.
• Book travel for Managing Directors and senior Global Banking/SPM colleagues through approved vendors.
• Process expenses promptly and maintain expense records.

Skills

Team Assistant

Executive support

Calendar management

Travel coordination

MS Office

SAP Concur

Vendor management

Tools

SAP Concur

Vendor management system

Job description

Responsible for efficiently and effectively completing administration management and providing team‑assistant support to the Financing Solutions Managing Director in New York and the wider Global Banking and SPM team, with shared responsibility alongside another team assistant. The role delivers a consistently high level of service to internal and external stakeholders.

Key Responsibilities

• Support the efficient operation of the Financing Solutions and wider Global Banking and SPM teams by anticipating administrative requirements and maintaining high-quality service to stakeholders.
• Contribute to continuous improvement and simplification of administrative processes and team coordination.
• Manage calendars and meetings for Managing Directors when required.
• Provide administrative support to the wider Global Banking and SPM team, including RoboAnalyst, My Trips, gifts and entertainment administration.
• Coordinate onboarding and transfers for new joiners and offboarding for leavers.
• Disseminate relevant policies, procedures and communications to the Global Banking and SPM plus Country COO teams.
• Perform general administrative tasks and respond to ad hoc requests.
• Track completion of e-learning and block leave requirements.
• Coordinate with Accounts Payable, Global Sourcing and Technology to support the smooth operation of administrative processes.
• Vet and add new vendors to the vendor‑management system.
• Process invoices and follow through to ensure timely payment.
• Book travel for Managing Directors and senior Global Banking and SPM colleagues through approved vendors in accordance with policy.
• Process expenses promptly and maintain appropriate expense records.

Qualifications

• At least 3+ years' experience as a Team Assistant or Executive assistant
• Experienced in supporting multiple senior stakeholders
• Experience with managing international multi-leg travel
• Action oriented and team player
• Strong organizational and communication skills
• Familiar with Microsoft Office tools and expenses systems (SAP Concur ideally)

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thingand are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle,continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together,we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer

In line with our Fair Pay Charter,we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance,with flexible and voluntary benefits available in some locations.
• Time-offincluding annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible workingoptions based around home and office locations, with flexible working patterns.
• Proactive wellbeing supportthrough Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills,global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning cultureto support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation,one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment Assessments

Expected annual base pay range for the role is 80,000 USD to 100,000 USD. The final offer will be determined on an individualised basis using a number of variables, including but not limited to skill set, depth of experience and education, internal relativity, and specific work location. At Standard Chartered Bank, Base pay is only part of the total compensation package. Discretionary variable pay and a range of attractive bank sponsored benefit programs are available and designed to foster employee overall health and well-being including, but not limited to, a best in class 401k plan with up to 8% employer match, robust medical plan coverage with employer funded Health Savings Accounts, inclusive family building benefits, and flexible/hybrid working arrangements for many of our positions subject to role specific considerations.

Some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.