TCEQ - Executive Assistant II

Texas Commission on Environmental Quality; Lubbock (TX); Sur place; USD 48 000 - 64 000; Plein temps

Avantages offerts par ce poste

Optional 401(k) and 457 plans

Health, Vision, Dental insurance

Paid holidays

Professional development opportunities

Longevity pay

Wellness Program

Onsite Nurse Practitioner

Work-Life Balance

Résumé du poste

Texas Commission on Environmental Quality is seeking an Executive Assistant in the Lubbock Regional Office to support the Regional Director and administrative staff. The role involves coordinating HR, budgeting, travel, and reporting activities to ensure smooth operations.

The position requires a Bachelor's Degree and 2 years of office experience, or 3 years of supervisory/managerial work with an administrative focus, or 7 years of admin experience with substitution options.

Qualifications

• Bachelor's Degree and two years of full-time experience in an office environment.
• OR three years of full-time supervisory/managerial/professional work with administrative focus.
• OR graduation from high school or equivalent plus seven years of full-time administrative experience.
• Fifteen semester hours per six months substitution with a max of four years.

Responsabilités

• Coordinate and monitor the administrative functions of the regional office including HR, budget, purchasing, property management, payroll, timekeeping, and travel authorizations/vouchers.
• Assist the Regional Director with day-to-day administration; make administrative decisions and ensure completion of work assigned to administrative staff; provide telephone coverage, filing, meeting schedules, reports, and correspondence.
• Assist the Regional Director and Section Manager with reviewing and solving work problems in compliance with state/agency policies and regulations.
• Advise staff of administrative matters through analysis of policies, plans, programs, and requirements.

Connaissances

Budgeting

Purchasing

Asset management

Executive admin support

Word

Excel

Correspondence drafting

Formation

Bachelor's Degree or higher

Outils

Microsoft Word

Microsoft Excel

Description du poste

Job Description

Are you an experienced Executive Assistant, ready for a unique opportunity to grow with an environmental state agency? Join TCEQ! We bring passion and drive to carry out our mission of protecting our state's public health and natural resources.

Note: To determine qualifications, TCEQ job postings require fully completed applications with a detailed job history. Incomplete applications may lead to disqualification. See below for more details.

YOUR FUTURE TEAM

As part of TCEQ Compliance and Enforcement, you would help ensure that those we regulate comply with the state's environmental laws. See details about what we do. This position is a member of our Lubbock Regional Office.

Here's What You'll Be Doing

• Coordinate and monitor the administrative functions of the regional office to include work related to human resources, budget, purchasing, property management, payroll, timekeeping, and travel authorizations/vouchers.
• Assist the Regional Director with day-to-day administration; make administrative decisions and ensure completion of work assigned to administrative staff to include providing telephone coverage, maintaining filing systems, meeting schedules, tracking projects, providing weekly and monthly reports, special budget reports, and correspondence.
• Assist the Regional Director and Section Manager with reviewing and solving work problems in compliance with state/agency policies and regulations.
• Advise staff of administrative matters through analysis of selected subjects, policies, plans, programs, and requirements.

Key Qualifications

• Experience with budgeting, purchasing, and asset management.
• Experience providing administrative support for an executive manager/director and/or professional staff.
• Experience using Word, Excel.
• Experience drafting, formatting, editing and preparing correspondence and/or reports.

Required Education & Experience

A Bachelor's Degree and two years of full-time experience working in an office environment.

OR

Three years of full-time experience performing supervisory, managerial, professional or technical work which must include: analysis of work problems having an administrative aspect and interpretation of complex written material; or planning, organizing, and coordinating requirements for support services or program operations where a wide range of demands are involved, including interpretation of complex written material.

OR

Graduation from a standard senior high school or its equivalent plus seven years of full-time experience in an administrative capacity*.

Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

Employees in this classification series may research, work on, or have access to critical infrastructure, including but not limited to a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or water treatment facility. See Tex. Business & Commerce Code Section 117.001(2). Accordingly, the ability to maintain the security or integrity of the infrastructure is a requirement to be hired for and to continue to be employed with TCEQ.

Work Schedule

Standard business hours are M-F, 8:00 a.m. - 5:00 p.m.

Individual and work group schedule determined by the TCEQ Lubbock Regional Office.

Benefits

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner in HQ
• Work-Life Balance

CONDITION OF EMPLOYMENT

TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment.

In compliance with ADA, if you need accommodation during the employment process, please contact HRSS for assistance at [phone].

MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES

Military Occupational Specialty (MOS) codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under `Occupational Category' for the respective Class Title.

Texas Commission on Environmental Quality is an Equal Opportunity Employer.