TCEQ - Executive Assistant II

Texas Department of Public Safety; Austin (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

The Texas Department of Public Safety is seeking an Executive Assistant for the Office of the Chief Clerk. This role involves providing administrative support to agency leadership, managing workflow, and facilitating meetings. Ideal candidates should have a bachelor’s degree and relevant experience in an office setting. Benefits include health insurance, 401(k) plans, and professional development opportunities.

Benefits

Optional 401(k) and 457 plans

Health, Vision, Dental insurance

Paid national holidays

Professional development opportunities

Longevity pay based on service

Wellness Program and Activities

Onsite Nurse Practitioner

Work-Life Balance

Qualifications

• Bachelor’s Degree and two years of office experience or equivalent.
• Three years in a managerial, professional or technical role with similar responsibilities.
• Strong analytical and organizational skills.

Responsibilities

• Assist and support the Deputy of the Office of the Chief Clerk.
• Provide administrative support and manage office functions.
• Organize and prepare materials for public information requests.

Skills

Coordination of workflow

Budgeting

Public speaking

Facilitation of meetings

Working on public information requests

Education

Bachelor’s Degree

Job description

Are you an experienced Executive Assistant, ready for a unique opportunity to grow with an environmental state agency? Join TCEQ! We bring passion and drive to carry out our mission of protecting our state’s public health and natural resources. YOUR FUTURE TEAM As part of the commissioners’ office, you would support the commissioners as they establish overall agency direction and policy and make their final determinations on contested permitting and enforcement matters. See details about what we do. This position is a member of our Office of Chief Clerk Division. HERE’S WHAT YOU’LL BE DOING

• Assist and support the Deputy of the Office of the Chief Clerk (OCC) of the Texas Commission on Environmental Quality (TCEQ).
• Provide administrative support to Deputy Director; coordinate and monitor the administrative functions of the office to include submitting and tracking personnel actions and necessary paperwork for promotions, salary enhancements and separations; maintaining the annual budget; researching, tracking and making purchases; maintaining records of pay for division employees; assisting with timekeeping matters; and entering travel authorizations and vouchers as needed.
• Collect, organize, and prepare materials in response to requests for public information maintained by OCC. Conduct research and prepare other administrative reports, studies, and projects.
• Plan, organize, monitor, and track work assignments so that the following are maintained at the division level: correspondence; telephone coverage; filing systems; records; division meetings; office projects; office processes; and IT needs. Provide training on administrative functions.
• Represent the Deputy in public meetings and before the Commission; and facilitate public meetings, hearings and/or stakeholder meetings.

KEY QUALIFICATIONS

• Experience coordinating workflow.
• Experience with budgeting and purchasing.
• Experience with public speaking and/or facilitation of meetings.
• Experience working on public information requests.

REQUIRED EDUCATION & EXPERIENCE A Bachelor’s Degree and two years of full-time experience working in an office environment. OR Three years of full-time experience performing supervisory, managerial, professional or technical work which must include: analysis of work problems having an administrative aspect and interpretation of complex written material; or planning, organizing, and coordinating requirements for support services or program operations where a wide range of demands are involved, including interpretation of complex written material. OR Graduation from a standard senior high school or its equivalent plus seven years of full-time experience in an administrative capacity*. Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years. TRANSCRIPT / COLLEGE HOURS or COURSE WORK See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above. CURRENT TCEQ EMPLOYEES This position is also available as a lateral transfer opportunity (LTO) to TCEQ employees within the Executive Assistant II state classification. The selected candidate must meet the minimum qualifications of the corresponding job in the Executive Assistant II series. WORK SCHEDULE Standard business hours are M-F, 8:00 a.m. - 5:00 p.m, fully in-office.
BENEFITS

• Optional 401(k) and 457 plans
• Insurance: Health, Vision, Dental, and optional FSA
• Paid day(s) off from work on national holidays and holidays that the state observes
• Professional development opportunities
• Longevity pay based on your number of years working for the state
• Wellness Program and Activities
• Onsite Nurse Practitioner in HQ
• Work-Life Balance
  

CONDITION OF EMPLOYMENT TCEQ will conduct a criminal history records search, driving history (if required for the job) on candidates offered employment. In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at [phone]. MILITARY OCCUPATIONAL SPECIALTY (M.O.S.) CODES M.O.S. codes can be found at: https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/. Please click the hyperlink under ‘Occupational Category’ for the respective Class Title. Texas Commission on Environmental Quality is an Equal Opportunity Employer.