Tax Resource & Scheduling Coordinator

Wilkin & Guttenplan, PC.; East Brunswick Township (NJ); Hybrid; USD 58,000 - 65,000; Full time

Job summary

Wilkin & Guttenplan P.C. seeks a Resource Coordinator to support its Tax department through day-to-day scheduling and resource allocation, reporting to the Resource & Operations Manager.

You will be the primary scheduling contact for Tax staff and in-charges, handling inquiries, maintaining accurate schedules, and ensuring the right people are connected to the right work at the right time. This highly people-facing role requires organization, trust-building across all levels, and true ownership

Qualifications

• Bachelor's degree in Accounting, Business Administration, or a related field.
• Experience in scheduling/resource coordination or client-service operations a plus.
• Proficient with Microsoft Office Suite and Excel; quick learner of new programs.

Responsibilities

• Act as the go-to scheduling contact for Tax staff and in-charges.
• Coordinate and manage scheduling and resource allocation for the Tax department.
• Oversee assignment of pooled work during peak busy season.
• Conduct regular check-ins with staff and onboarding check-ins for new hires.
• Monitor variances in billable hours and capacity, escalate findings as needed.
• Perform first-level review of staff capacity against targets, escalate as needed.
• Maintain scheduling system and compile capacity reporting.
• Facilitate post-engagement evaluations and feedback process.
• Prepare and distribute scheduling and capacity updates before pod meetings.
• Contribute to process improvement and firm initiatives.

Skills

Scheduling coordination

Analytical skills

Communication

Time management

Independent work

Education

Bachelor's degree in Accounting or Business Administration

Tools

Beeye

Excel

Microsoft Office

Job description

Wilkin & Guttenplan P.C. seeks a Resource Coordinator to support its Tax department through day-to-day scheduling and resource allocation, reporting to the Resource & Operations Manager.

You will be the primary scheduling contact for Tax staff and in-charges, handling inquiries, maintaining accurate schedules, and ensuring the right people are connected to the right work at the right time. This highly people-facing role requires organization, trust-building across all levels, and true ownership