Tax Operations Analyst

OnPay, Inc.; Atlanta (GA); Remote; USD 71,635,000 - 85,962,000; Full time

Benefits offered by this job

Remote flexibility

4 weeks PTO + holidays

Medical/Dental/Vision

401(k) with company match

Disability insurance

Parental Leave

Job summary

OnPay, Inc. is seeking a Tax Operations Analyst to manage high-volume payroll tax filings and remittances nationwide. You will work at the intersection of tax compliance, finance, and software automation to ensure clients stay compliant while supporting scaling of core processing systems.

The role requires 2–4+ years in payroll tax/ tax operations, strong regulatory knowledge, and advanced Excel skills. Remote-friendly with HQ in Atlanta; CPP/FPC desirable.

Qualifications

• 2–4+ years of experience in payroll tax processing, tax operations, or multi-state tax compliance.
• Strong understanding of federal, state, and local payroll tax regulations and forms.
• Intermediate to advanced Excel skills.
• Familiarity with electronic filing formats and tax agency portals (EFTPS, tax centers).
• Proven ability to troubleshoot filing rejects and ledger variances.
• High attention to detail with strict deadlines in high-volume environments.
• Bachelor’s degree in Accounting, Finance, Business, or equivalent experience.
• CPP or FPC preferred.
• Hands-on experience with IRS e-services and state government portals.

Responsibilities

• Prepare, validate, and execute recurring tax filings across federal, state, and local jurisdictions.
• Ensure precise, on-time electronic tax funds transfers and check payments to authorities.
• Reconcile core ledger balances against tax liability calculations and client wage data.
• Test and validate payroll software updates for new tax rates and forms.
• Identify filing errors, automate manual reconciliation, and improve throughput.
• Monitor changes in tax filing schedules, payment rules, and electronic formats.
• Communicate with federal, state, and local tax agencies regarding client accounts.
• Perform other related duties as assigned.

Skills

Payroll tax processing

Multi-state compliance

Excel proficiency

IRS e-services

Attention to detail

Problem solving

Communication skills

Time management

Analytical thinking

Education

Bachelor’s degree in Accounting/Finance/Business or equivalent

CPP or FPC preferred

Tools

EFTPS

IRS e-services

State portals

Payroll software

Job description

About OnPay

OnPay is a fast-growing software company headquartered in Atlanta, offering a modern cloud-based payroll, HR, and benefits solution for small to midsize businesses. We’re currently seeking talented and curious individuals to join our team. We want to hear from you if you are interested in joining an exciting and fast-growing company!

Learn more at OnPay.com

If you’re someone who thrives in a fast-moving environment and loves helping businesses succeed, this is the perfect time to join a high-growth SaaS company that’s redefining what payroll software should be.

The Role

We are seeking a detail-oriented and analytical Tax Operations Analyst to join our Tax Operations team. In this role, you will be responsible for the execution, accuracy, and timely delivery of high-volume payroll tax filings and payment remittances to federal, state, and local tax agencies across the country. You will work at the intersection of tax compliance, finance, and software automation—ensuring our payroll client base stays fully compliant with all governing tax authorities while helping scale our core processing systems.

What You’ll Do

• Prepare, validate, and execute recurring tax filings (Forms 941, 940, 943, W-2, state and local returns) across federal, state, and local jurisdictions.

• Ensure precise, on-time electronic tax funds transfers and check payments to state, federal, and municipal tax authorities.

• Reconcile core ledger balances against tax liability calculations and client wage data to ensure zero discrepancies prior to submission.

• Test and validate payroll software updates related to new tax rates, forms, rules, and filing specifications.

• Help identify filing errors, automate manual reconciliation, and improve file throughput.

• Monitor changes in federal, state, and local tax filing schedules, payment rules, and electronic format guidelines.

• Communicate with federal, state, and local tax agencies regarding client accounts and compliance matters as it pertains to filings.

• Perform other related duties as assigned.

What You Bring

• 2–4+ years of experience in payroll tax processing, tax operations, or multi-state tax compliance (payroll software/FinTech background preferred).

• Strong understanding of federal, state, and local payroll tax regulations, deposit schedules, and tax forms.

• Intermediate to advanced Excel skills.

• Familiarity with electronic filing formats and tax agency portals (EFTPS, tax centers).

• Proven ability to troubleshoot filing rejects and ledger variances systematically.

• High attention to detail with a track record of meeting strict regulatory deadlines in a high-volume environment.

• Bachelor’s degree in Accounting, Finance, Business, or equivalent experience.

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.

• Hands‑on experience navigating IRS e‑services and state government tax portals.

• Exceptional attention to detail, strong problem‑solving capabilities, and clear written/verbal communication skills.

• Team-oriented, resilient, proactive and solutions-focused.

• Customer‑service mindset: clear communication, patience, and professionalism when working with stakeholders.

• Ability to manage multiple requests and prioritize effectively.

• Must be highly organized, dependable and self‑disciplined with a strong work ethic.

• Solid analytical skills, ability to learn at a fast pace.

Why OnPay?

• Momentum that matters: We’re backed by over $100MM in new funding and scaling rapidly.

• Market‑leading product: OnPay consistently ranks among the highest‑rated payroll solutions, earning top marks for usability, customer satisfaction, and support.

• Remote flexibility: Work from anywhere in the U.S., or join our collaborative HQ team in Atlanta’s Ponce City Market if you reside in the Atlanta metro area.

• Competitive compensation: Base salary + bonus + stock options = real upside for high performers.

• Comprehensive benefits: 4 weeks PTO + paid holidays, Medical/Dental/Vision, Short- & Long-Term Disability, Life Insurance, Fertility Benefits, Parental Leave, and a 401(k) with company match.

• Growth culture: Join a team with deep employee benefits experience, payroll expertise, market momentum, and a genuine commitment to helping employees grow their careers.

• Client‑first ethos: OnPay is built on a culture of transparency and service — from our transparent pricing to our commitment to making small business simpler.

Location & Compensation

• Remote (U.S.) | Atlanta HQ Optional

• Compensation includes a pay range of $25.00 to $30.00 per hour.Final offer amounts are determined by multiple factors, including candidate experience and expertise, and may vary from the amounts listed above.

OnPay is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce. We want candidates from multiple backgrounds and lifestyles to create a broader set of perspectives. We make all employment decisions without regard to gender, sexual orientation, gender identity, race, color, religion, age, pregnancy, national origin, veteran status, disability, or any other classification protected by applicable laws.