Tax Manager

Rutgers; Piscataway Township (NJ); Hybrid; USD 94,000 - 145,000; Full time

Benefits offered by this job

Medical coverage

Retirement benefits

Educational benefits

Life insurance

Job summary

Rutgers, The State University of New Jersey, seeks a Tax Manager in the Tax Office to oversee payroll tax compliance and reporting under federal and state laws. The role coordinates with Payroll Services, OIT, and Accounting to ensure accurate tax data handling and timely filings.

The position offers a hybrid work arrangement, requires a Bachelor’s in Accounting or related field and at least five years of payroll tax experience, and involves collaboration across university departments.

Qualifications

• Bachelor’s degree in accounting or related field preferred.
• Minimum five years payroll tax experience for 1,000+ employee payroll.
• Strong knowledge of Federal and State tax laws.

Responsibilities

• Oversees payroll tax compliance and filings (Form 941, state returns).
• Reconciles payroll tax payments and liabilities each pay period.
• Handles W-2, 1042, and 1042-S processes and distributions.
• Ensures tax software updates and regulatory changes are applied.
• Collaborates with Payroll, OIT, and Accounting for tax data migration.

Skills

Payroll tax expertise

Regulatory compliance

Data analysis

Communication skills

Education

Bachelor’s Degree in Accounting or related field

Five years payroll tax experience

Tools

Oracle HCM/Cloud

PeopleSoft

Job description

Job Category Staff & Executive - Finance/Accounting/Purchasing

Department

Department Tax Office

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Finance and Administration ( UFA ) advances Rutgers’ strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university’s financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers’ standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Tax Manager within the Tax Office. Reporting to the Associate Tax Director, this position is responsible for overseeing payroll tax compliance and ensuring adherence to federal and state tax laws, regulations, and reporting requirements.

Among the key duties of the position are the following:

• Prepares/reviews quarterly payroll tax filings, including Federal Form 941 and all applicable state quarterly tax returns.
• Reconciles payroll tax payments and liabilities each pay period, ensuring appropriate adjustments and corrections are made to employee tax records when necessary.
• Compiles and analyzes quarterly tax data for general accounting purposes and prepares files for required submissions.
• Coordinates the annual preparation, processing, distribution, and filing of Federal and State Forms W-2 and Federal Forms 1042 and 1042-S.
• Generates and provides wage and payroll information to support workers’ compensation audits and other compliance related reviews.
• Ensures tax software updates, tax table changes, and regulatory amendments are implemented accurately and in a timely manner.
• Coordinates PeopleSoft to Oracle HCM conversion activities, collaborating with OIT and Payroll to validate conversions, oversee tax processes, and ensure accurate migration of tax data.
• Provides technical guidance and consultation regarding the application of Internal Revenue Code provisions and payroll tax requirements.
• Researches, analyzes, and interprets federal and state tax laws, regulations, and emerging compliance requirements to assess their impact on University operations.
• Develops and maintains strong collaborative partnerships across the University including Payroll Services, OIT , Accounting, Accounts Payable, and the Center for Global Services, to support effective payroll tax administration and compliance initiatives.
• Leads or assists with special projects, process improvement initiatives, and other assignments to support departmental and organizational objectives as needed.

FLSA

FLSA Exempt

Grade

Grade 07

Salary Details

Minimum Salary

Minimum Salary 94492.000

Mid Range Salary 119604.000

Maximum Salary

Maximum Salary 144715.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Full Time

Working Hours

Working Hours 37.5

Standard Hours

Standard Hours 37.50

Daily Work Shift

Daily Work Shift Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Union Description Admin Assembly (MPSC)

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s Degree, preferably in Accounting or related field required, or an equivalent combination of education and/or experience.
• Five (5) years of payroll tax experience for 1,000+ employee payroll processed in-house.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated ability to effectively communicate complex tax rules and regulations to a customer base for whom English is not their primary language.
• Excellent mathematics and communication skills.
• Ability to maintain privacy and confidentiality.
• Demonstrated ability to foster and build collaborative relations with stakeholders.

Preferred Qualifications

• Experience in higher ed.
• 5 yrs experience with ERP payroll system software, such as Oracle HCM /Cloud and/or PeopleSoft.
• Will be using general office equipment on a regular basis including personal computer, multi-line telephone, copier, fax machine and various printers.

Physical Demands and Work Environment

• May be required to work extended hours during peak periods throughout the year.

Special Conditions

• This position may be eligible for a hybrid work arrangement, subject to approval and operational needs. A regular on-site presence of at least three (3) days per week is required, with additional on-site days as needed. Employees approved for a hybrid work arrangement must reside in NJ, NY, PA or DE and be within a commutable distance of the university.

Posting Number

Posting Number 26ST2120

Posting Open Date

Posting Open Date 11/05/2026

Special Instructions to Applicants

Regional Campus

Home Location Campus

Home Location Campus Off Campus

City

City Piscataway

State

State NJ