Tax & Audit Administrative Specialist

Mauldin & Jenkins; Macon (GA); Vor Ort; USD 36.000 - 48.000; Vollzeit

Zusammenfassung

Mauldin & Jenkins (Macon Office) seeks an Administrative Assistant to support departmental operations in a professional services environment. The successful candidate will be personable, professional, and able to multitask in a deadline-driven setting while maintaining superior attention to detail and accuracy.

This role includes shared administrative support and tax/audit support, handling documents, organizing files, coordinating meetings, and assisting during busy seasons across offices.

Qualifikationen

• Personable and professional demeanor with the ability to multitask in a deadline-driven environment.
• Superior attention to detail and accuracy.
• Strong organizational, time management, communication, typing, and proofreading skills.
• Sensitivity to confidential matters and client financial information.
• Ability to prioritize work, meet deadlines, and ensure follow-up in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Proficiency with Adobe Acrobat for creating/editing PDFs.
• Experience with Microsoft 365 and Google Workspace.
• Public accounting or professional services experience preferred but not required.
• Flexibility to work additional hours during busy seasons.

Aufgaben

• Prepare, proof, organize, and distribute professional correspondence and documents.
• Maintain files, records, client documentation, and electronic databases with accuracy and confidentiality.
• Support internal processes to maintain quality control and timely completion of work.
• Coordinate meetings, departmental activities, mail, shipping, supplies, and other office needs.
• Provide administrative support during busy seasons and deadline-sensitive periods.
• Print, assemble, bind, and proof tax returns after staff preparation; e-file returns and coordinate authorizations.
• Organize, scan, monitor, and manage client tax documentation (paper or electronic).
• Manage SurePrep/Tax Caddy processes with clients and Client Executives.
• Prepare engagement letters and correspondence to IRS and tax authorities.
• Process paper tax organizers; handle FedEx, UPS, and Certified Mail.
• Compose reports, memorandums, and other documents; handle confidential financial information.
• Follow internal quality-control processes and general office duties (supplies, mail, records).
• Learn and use proprietary software; collaborate with a team across offices.

Kenntnisse

Multitasking

Detail-oriented

Organizational skills

Time management

Communication

Typing

Proofreading

Confidentiality

Microsoft Office

Adobe Acrobat

Google Workspace

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Google Docs

Google Sheets

Jobbeschreibung

Mauldin & Jenkins (Macon Office) seeks an Administrative Assistant to support departmental operations in a professional services environment. The successful candidate will be personable, professional, and able to multitask in a deadline-driven setting while maintaining superior attention to detail and accuracy.

This role includes shared administrative support and tax/audit support, handling documents, organizing files, coordinating meetings, and assisting during busy seasons across offices.