Tax Administrative Assistant - Baton Rouge, LA

Mauldin & Jenkins; Baton Rouge (LA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits

Opportunities for rapid career growth

Collaborative work culture

Job summary

Mauldin & Jenkins, LLC in Baton Rouge seeks a Tax Administrative Assistant to support two Louisiana offices. The role requires meticulous multitasking, strong communication, and confidentiality in a deadline-driven environment.

Key duties include preparing and proofreading tax returns after staff, e-filing, organizing client documents, coordinating with SurePrep/Tax Caddy, drafting engagement letters, handling mail and shipments, and performing other admin tasks.

Qualifications

• Proficiency in Microsoft Office, Adobe Acrobat and Google Workspace.
• Experience in public accounting or professional services is preferred but not required.
• Willingness to learn additional proprietary software (CCH Axcess, CCH Workflow, SafeSend, SurePrep/Tax Caddy).
• Ability to organize, prioritize and meet deadlines in a fast-paced environment.

Responsibilities

• Print, assemble, bind and proof tax returns after staff preparation.
• E-file returns and coordinate authorization forms.
• Organize, scan, and manage client tax documentation (paper or electronic).
• Manage processes in SurePrep/Tax Caddy with clients and Client Executives.
• Prepare and proof engagement letters and other IRS communications.
• Process paper tax organizers as requested.
• Assist with client setup and updating client information.
• Prepare shipping via FedEx, UPS, and Certified Mail.
• Perform additional administrative duties as needed.

Skills

Organizational skills

Time management

Communication skills

Tools

Microsoft Office

Adobe Acrobat

Google Workspace

CCH Axcess

CCH Workflow

SafeSend

SurePrep/Tax Caddy

Job description

Job DetailsJob Location: 14 Baton Rouge - Baton Rouge, LA 70809

About Mauldin & Jenkins, LLC

Founded in 1918, Mauldin & Jenkins, LLC has operated as one continuous, trusted entity for over a century. As a Top 100 CPA Firm, our long-standing reputation is built on providing high-quality assurance, tax, and advisory services. We pride ourselves on fostering a culture of continuous learning, work-life balance, and dedicated client service across multiple industries.

We are seeking a Tax Administrative Assistant at our Baton Rouge office to support both of our Louisiana offices. The successful candidate will be personable, professional, and adept at multitasking in a deadline-driven environment while maintaining superior attention to detail and accuracy. Strong organizational, time management, and communication skills are a necessity – along with sensitivity to confidential matters.

The primary responsibilities include but are not limited to:

• Print, assemble, bind and/or proof various types of tax returns after preparation by staff
• E-file returns and coordinate receipt of authorization forms
• Organize, scan, monitor and manage client tax documentation (paper or electronic)
• Manage processes in SurePrep/Tax Caddy with clients and Client Executives
• Prepare and/or proof individual and corporate tax engagement letters, along with other types of correspondence to IRS and various tax authorities
• Process paper tax organizers as requested
• Assist with other tax processes such as new client setup, updating client info, etc.
• Prepare FedEx, UPS, and Certified Mail
• Other administrative duties as needed

The following skills are needed for this role:

• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Proficiency with Adobe Acrobat (creating and editing PDF files)
• Proficiency with Google Workspace (Gmail, Drives, Docs, Sheets, Calendar)
• Experience in public accounting or professional services firm is preferred but not required
• Willingness and ability to learn other proprietary software (preferred but not required are CCH Axcess, CCH Workflow [formerly XCM], SafeSend and/or SurePrep/Tax Caddy)
• Ability to organize, prioritize and meet deadlines, ensuring appropriate follow-up and closure in a fast-paced, time-sensitive environment
• Flexibility to work additional hours as needed during busy seasons

What We Offer

At Mauldin & Jenkins, we recognize that our people are our greatest asset. We offer a competitive compensation package, comprehensive benefits, opportunities for rapid career acceleration, and a collaborative work culture built on over 100 years of stability and excellence