Tax Administrative Coordinator

Magone & Company, P.C.; Parsippany-Troy Hills (NJ); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Paid Health Insurance at 3 months

Access to Dental & Vision

401(k) with 4% match after 1 year

15 PTO days (prorated by start date)

Paid professional development

Job summary

Magone & Company, P.C. in Parsippany, NJ is looking for an organized individual to manage tax workflows and client relations. You will handle tax returns, invoices, and ensure data integrity while supporting daily operations.

Candidates should have proficiency in Microsoft Office, strong communication skills, and an Associate's or Bachelor's degree. The position offers a competitive salary ranging from $45,000 to $50,000 per year, health insurance, and 15 PTO days.

Qualifications

• Proficiency in Microsoft Office (especially Excel) is essential.
• Excellent written and verbal communication skills are required.
• Strong organizational, analytical, and diligence skills needed.

Responsibilities

• Own the tax workflow, assemble and send returns, manage filings.
• Act as client concierge, request documents, manage inquiries.
• Prepare invoices, record payments, and ensure A/R accuracy.
• Update client databases, ensuring integrity and confidentiality.
• Organize and maintain clean, searchable records.
• Support daily administration tasks to keep operations smooth.

Skills

Proficiency in Microsoft Office (especially Excel)

Excellent written and verbal communication

Organization skills

Analytical skills

Diligence

Education

Associate’s or Bachelor’s degree

Tools

Adobe (PDF editing)

Job description

Are you the go-to organizer who keeps everything (and everyone) on track? Join Magone & Company, P.C., a family-owned CPA firm under 40 people – where your impact is visible, your ideas are heard, and your growth matters.

Why you’ll love working here

At Magone, we pair a close-knit culture with exacting professional standards. You’ll collaborate with a diverse client base (domestic and international), gain hands‑on experience across the firm, and help us deliver service we’re proud of.

Our values

• We embrace change and technology.
• We think entrepreneurially and welcome learning opportunities.
• We operate with integrity.
• We look out for our team and each other.

What you’ll do

• Own the tax workflow: assemble and send returns, manage filings and extensions, and track status.
• Be the client concierge: request missing documents, manage inquiries, and keep clients informed.
• Keep cash flowing: prepare invoices, record payments, and support A/R accuracy.
• Guard our data: update client databases and ensure integrity and confidentiality.
• Organize the details: download/scan/store documents; maintain clean, searchable records.
• Support the team: scheduling, filing, and day‑to‑day admin that keeps us humming.

What you’ll bring

• Proficiency in Microsoft Office (especially Excel) and Adobe (PDF editing)
• Excellent written and verbal communication, organization, analysis, and diligence skills
• Professional presence, tech‑savvy mindset, and the ability to thrive in a fast pace

You’ll stand out if you have

• CPA firm experience (tax/audit/accounting support)
• A/R or A/P exposure and familiarity with tax/accounting terms
• An Associate’s or Bachelor’s degree
• Full‑time, on‑site | Parsippany, NJ | 9:00–5:00
• Flex for busy seasons (Jan–Apr, Sep–Oct) and occasional extended hours
• Competitive salary (commensurate with experience)
• Paid Health Insurance at 3 months; access to Dental & Vision
• Paid $50K Group Life at 3 months
• 401(k) with 4% match at 1 year
• 15 PTO days (prorated by start date) + paid professional development

Ready to make an impact? Bring your organization, positivity, and tech‑forward mindset - and grow with us.

Compensation: $45,000.00 - $50,000.00 per year