Tax Administrative Clerk

Vanderbilt Mortgage and Finance, Inc; Maryville (TN); On-site; USD 40,000 - 53,000; Full time

Job summary

A leading company is seeking a Tax Administrative Clerk to ensure effective communication between Tax Specialists and mail duties. This entry-level position involves data entry, check administration, and correspondence management. The role offers excellent benefits and opportunities for growth in a supportive work environment.

Benefits

Medical and Dental Plan

401(K) with company match

Paid time off days (PTO)

Tuition Assistance

Onsite fitness facility

Community involvement opportunities

Qualifications

• 0-2 years related experience preferred.
• Basic computer skills with ability to type at least 25 wpm.

Responsibilities

• Create cohesiveness between Tax Specialists and mail duties.
• Process received tax refunds and research documents.
• Monitor correspondences between departments.

Skills

Communication

Attention to Detail

Organizational Skills

Education

High School diploma or equivalent

Job description

Join to apply for the Tax Administrative Clerk role at Vanderbilt Mortgage and Finance, Inc

2 days ago Be among the first 25 applicants

Join to apply for the Tax Administrative Clerk role at Vanderbilt Mortgage and Finance, Inc

Get AI-powered advice on this job and more exclusive features.

Position Title: Tax Administrative Clerk (Non – LO –No Consumer Contact)

Job Status: Full Time/Hourly

Department: Property Tax and Insurance Tracking

Reports to: Property Tax and Insurance Tracking Team Lead Amount of Travel: None

Vanderbilt Mortgage and Finance, Inc. (VMF) was established in 1974 and currently services over 150,000 loans. Our strength as an organization is rooted in the quality of our people and products. We are an equal opportunity employer committed to creating a diverse workforce. Furthermore, we are financially strong, with a reputation for leading the industry with unsurpassed products, a broad range of services, and a coast-to-coast presence. We are professionally strong, from entry level to more experienced positions, we are actively recruiting individuals who are passionate, positive, and eager to learn. As a member of our team, we will equip you for success. You will enjoy excellent benefits, opportunities for growth, and an encouraging culture that supports work-life balance.

Job Summary

The Tax Administrative Clerk is responsible for creating a cohesiveness between the Tax Specialists and mail related duties. This position reports to the Property Tax and Insurance Tracking Team Lead and ensures the proper assignment of work received via mail, email, and fax. This position monitors correspondences between the Mail Processing Center and Tax department, processes received tax refunds, researches documents for proper assignment, prepares certified checks, ensures checks requiring special handing are mailed with correct documentation, sorts and distributes department mail, and supports the department in other various ways as needs arise.

Job Functions

Data Entry/Research

• Assists with obtaining accurate property tax checks.
• Researches potential property tax refund checks, appropriately distributes to the Property Tax department, and notifies appropriate departments.
• Performs filing duties in response to received checks and additional account documents.
• Handles accurate distribution of checks, original tax bills, and other documents to the Property Tax department.
  
  

Check Administration

• Assists with preparing the checks to go out to the appropriate taxing authority.
• Partners with leadership and banks for weekly certified check requests.
• Safeguards checks that require special handling and ensures mailing with correct documentation.
• Completes sorting of checks appropriately to ensure proper mailing.
  
  

Correspondence

• Works the Tax department email inbox to ensure accurate and efficient assignment.
• Monitors correspondences between the Mail Processing Center and the Property Tax department.
  
  

Other Duties As Assigned

This job description is not an exhaustive list of all the functions that a team member and other duties may be assigned.

Qualifications

• High School diploma or equivalent required.
• 0-2 years related experience preferred.
• Basic computer skills with ability to type at least 25 wpm.
• Ability to communicate effectively and efficiently via phone, email, and person to person.
• Capability of gathering facts accurately, analyzing causes, evaluating alternate solutions, and arriving at sound conclusions on action to be taken.
• Ability to manage multiple and/or conflicting responsibilities.
• Great attention to detail and organizational skills.
• Ability to work in a team environment.
  
  

Physical Demands

• Must be able to remain in a stationary position 75% of the time.
• Will be constantly operating a computer and other office productivity machinery, such as a telephone, calculator, copy machine, and computer printer.
• Will be communicating 90% of the time over the phone.
• Will constantly work in a state-of-the-art indoor temperature controlled, sealed window office environment.
  
  

Benefits

• Medical and Dental Plan with Prescription Coverage and Vision.
• Competitive benefits including 401(K) includes 100% company match of the first 4%.
• Paid time off days (PTO), maternity/paternity leave, and holidays.
• Community involvement including Volunteer Paid Time Off (VTO).
• Tuition Assistance for your first degree.
• Enjoy coming “home” to our brand new, state-of-the-art Home Office equipped with onsite fitness facility with full gym, workout classes, volleyball and basketball courts, ping-pong, disc golf course, and onsite restaurant.
• Wellness programs that focus on emotional, social, spiritual, intellectual, environmental, physical, and financial well-being.
• Collaborative and energetic work environment.
• Professional development and promotional opportunities.
• Competitive bonus programs.
  
  

Here are some more reasons to choose Vanderbilt Mortgage!

• A Berkshire Hathaway Company – an integrity-based organization offering unlimited career growth
• Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Vanderbilt Mortgage and Finance, Inc. provides competitive 401(k) programs, including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.
• Vanderbilt Mortgage and Finance Inc. is a subsidiary of Clayton of which is proud to have earned spots on the following Forbes lists: America’s Best Employers, America’s Best Employers by State, Best Employers for Diversity, Best Employers for Women.
• As part of Vanderbilt Mortgage’s commitment to Opening Doors to a Better Life, VMF is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
• At VMF, we encourage holistic wellness with physical, nutritional, social, financial, spiritual, and occupational programs available online or in-person for team members.
• Our newly renovated Home Office campus offers an onsite restaurant, onsite fitness facility with full gym, in-person and virtual workout classes, yoga/barre studio, volleyball, and basketball courts, walking paths, and a disc golf course.
  
  

Vanderbilt Mortgage and Finance Inc. is committed to a diverse and inclusive workplace. Vanderbilt Mortgage and Finance, Inc. is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Vanderbilt Mortgage. Where you start a job and gain a career!

Privacy Policy

Business Unit -

Vanderbilt Mortgage

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

Referrals increase your chances of interviewing at Vanderbilt Mortgage and Finance, Inc by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Executive Assistant to Chief Executive Officer

Professional Services - Administrative Coordinator

Part-Time Administrative Assistant for Natural Sciences, Math, and Computer Sciences

Administrative Services Associate - Knoxville, TN

Administrative Assistant - Center for Complex Medicine

ADMINISTRATIVE SERVICES ASSISTANT 3 - 05132025-67891

Office Manager - University Women's Specialists

Construction Project Administrative Assistant

Knoxville, TN $40,768.00-$52,416.00 1 month ago

Knoxville, TN $27,887.25-$35,855.04 1 month ago

ADMINISTRATIVE SERVICES ASSISTANT 3 - 05132025-67891

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.