Tax Administrative Assistant - Baton Rouge, LA

Mauldin & Jenkins Llc; Baton Rouge (LA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Job summary

Mauldin & Jenkins, LLC in Baton Rouge, LA is seeking a Tax Administrative Assistant to support both Louisiana offices. The role requires meticulous organization, excellent communication, and the ability to multitask in a deadline-driven environment.

You will handle tax document management, filing, and client communications with confidentiality. The ideal candidate is proficient in Microsoft Office, Google Workspace, and Adobe Acrobat, with exposure to tax processes.

Qualifications

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Proficiency with Adobe Acrobat (creating and editing PDF files).
• Proficiency with Google Workspace (Gmail, Drives, Docs, Sheets, Calendar).
• Experience in public accounting or professional services preferred but not required.
• Willingness to learn other proprietary software (CCH Axcess, CCH Workflow, SafeSend, SurePrep/Tax Caddy).
• Ability to organize, prioritize and meet deadlines in a fast-paced environment.
• Flexibility to work additional hours during busy seasons.

Responsibilities

• Print, assemble, bind and/or proof various tax returns after staff preparation.
• E-file returns and coordinate receipt of authorization forms.
• Organize, scan, monitor and manage client tax documentation.
• Manage processes in SurePrep/Tax Caddy with clients and executives.
• Prepare and/or proof engagement letters and other tax correspondence.
• Process paper tax organizers as requested.
• Assist with other tax processes like new client setup and updating client info.
• Prepare mailings by FedEx, UPS, and certified mail.
• Other administrative duties as needed.

Skills

MS Office

Adobe Acrobat

Google Workspace

Time management

Deadline driven

Adaptability

Tools

CCH Axcess

CCH Workflow

SafeSend

SurePrep/Tax Caddy

Job description

Job Details

Job Location: 14 Baton Rouge - Baton Rouge, LA 70809

About Mauldin & Jenkins, LLC

Founded in 1918, Mauldin & Jenkins, LLC has operated as one continuous, trusted entity for over a century. As a Top 100 CPA Firm, our long-standing reputation is built on providing high-quality assurance, tax, and advisory services. We pride ourselves on fostering a culture of continuous learning, work-life balance, and dedicated client service across multiple industries.

We are seeking a Tax Administrative Assistant at our Baton Rouge office to support both of our Louisiana offices. The successful candidate will be personable, professional, and adept at multitasking in a deadline-driven environment while maintaining superior attention to detail and accuracy. Strong organizational, time management, and communication skills are a necessity – along with sensitivity to confidential matters.

The primary responsibilities include but are not limited to:

• Print, assemble, bind and/or proof various types of tax returns after preparation by staff
• E-file returns and coordinate receipt of authorization forms
• Organize, scan, monitor and manage client tax documentation (paper or electronic)
• Manage processes in SurePrep/Tax Caddy with clients and Client Executives
• Prepare and/or proof individual and corporate tax engagement letters, along with other types of correspondence to IRS and various tax authorities
• Process paper tax organizers as requested
• Assist with other tax processes such as new client setup, updating client info, etc.
• Prepare FedEx, UPS, and Certified Mail
• Other administrative duties as needed

The following skills are needed for this role:

• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Proficiency with Adobe Acrobat (creating and editing PDF files)
• Proficiency with Google Workspace (Gmail, Drives, Docs, Sheets, Calendar)
• Experience in public accounting or professional services firm is preferred but not required
• Willingness and ability to learn other proprietary software (preferred but not required are CCH
  Axcess, CCH Workflow [formerly XCM], SafeSend and/or SurePrep/Tax Caddy)
• Ability to organize, prioritize and meet deadlines, ensuring appropriate follow-up and closure in a fast-paced, time-sensitive environment
• Flexibility to work additional hours as needed during busy seasons

What We Offer

At Mauldin & Jenkins, we recognize that our people are our greatest asset. We offer a competitive compensation package, comprehensive benefits, opportunities for rapid career acceleration, and a collaborative work culture built on over 100 years of stability and excellence