Tarjan Center Program Assistant

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 36,000 - 52,000; Full time

Job summary

University of California - Los Angeles Health is seeking a full-time administrative support role to assist the Tarjan Center and PEERs Clinic. You will schedule and coordinate calendars, check in patients, and support program screenings and enrollment.

The position requires strong organizational and communication skills, familiarity with EMR systems such as CareConnect, and the ability to manage multiple priorities in a fast-paced healthcare setting.

Qualifications

• Bachelor's degree in Psychology or related field (Preferred)
• Minimum 1 year of experience implementing or supporting PEERs program
• Knowledge of psychiatric or mental health terminology (preferred)
• Experience in healthcare, behavioral health, or academic medical setting (preferred)
• Ability to work with the department's patient population and their families
• Minimum 1 year of experience working with neurodivergent and/or autistic individuals (preferred)
• Strong organizational, communication, or customer service skills
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel
• Ability to maintain confidentiality and manage multiple priorities in a fast-paced environment
• Experience with EMR systems (preferred)
• Ability to work independently and exercise sound judgement with minimal supervision

Responsibilities

• Schedule appointments and coordinate faculty and clinician calendars
• Check in patients, enter information into CareConnect, and assist with MyChart activation
• Support participant screenings, enrollment, and program coordination activities
• Monitor patient communications and assist with clinic operations
• Prepare correspondence, reports, presentations, meeting agendas, and minutes
• Coordinate meetings, maintain files and records, and support special projects
• Assist with travel reimbursements, purchasing requests, credentialing paperwork, and other administrative functions
• Provide administrative support during group and individual program sessions

Skills

Organizational skills

Communication skills

Customer service

Confidentiality

Education

Bachelor's degree in Psychology or related field

Tools

Microsoft Office (Outlook/Word/Excel)

EPIC/CareConnect EMR

Job description

Description

The UCLA Semel Institute for Neuroscience and Human Behavior is seeking a full-time "title TBD" to support the UCLA Tarjan Center and PEERs Clinic. The Tarjan Center serves children, adolescents, and adults with developmental neurodevelopment disabilities, supporting innovative programs that promote inclusion, independence, and quality of life.

In this role you will provide administrative, patient service, and program support to faculty, staff, clinicians, and program participants while helping ensure the smooth day-to-day operation of the clinic. Key responsibilities:

• Schedule appointments and coordinate faculty and clinician calendars
• Check in patients, enter information into CareConnect, and assist with MyChart activitation
• Support participant screenings, enrollment, and program coordination acitivites
• Monitor patient communications and assist with clinic operations
• Prepare correspondence, reports, presentations, meeting agendas, and minutes
• Coordinate meetings, maintain files and records, and support special projects
• Assist with travel reimbursements, purchasing requests, credentialing paperwork, and other administrative functions
• Provide administrative support during group and individual program sessions

Salary range

$26.42/hr - $37.49/hr

Qualifications

• Bachelor's degree in Psychology or related field (Preferred)
• Minimum 1 year of experience implementing or supporting PEERs program
• Knowledge of psychiatric or mental health terminology (preferred)
• Experience in a healthcare, behavioral health, or academic medical setting (preferred)
• Ability and comfort working with the departments patient population and their families
• Minimum 1 year of experience working with neurodivergent and/or autistic individuals (preferred)
• Strong organizational, communication, or customer service skills
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel
• Ability to maintain confidentiality and manage multiple priorities in a fast-paced environment
• Experience with EPIC/CareConnect or other electronic medical record systems (preferred)
• Ability to work independently and exercise sound judgement with minimal supervision