Research Administrator (Tarjan Center)

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 49,000 - 74,000; Full time

Job summary

University of California - Los Angeles Health seeks a full-time Research Administrator to support the Tarjan Center and PEERs Clinic. You will manage pre-award and post-award administration and serve as a liaison among faculty, funding agencies, community organizations, and campus partners to ensure successful funding and growth of sponsored programs.

You will develop and monitor budgets, coordinate grant proposals, administer contracts, and ensure compliance with sponsor and UC requirements,

Qualifications

• Bachelor's degree requirement and related field
• 3+ years of experience in research administration, grant and contract administration, or related business operations
• Experience supporting pre-award and post-award sponsored research activities
• Demonstrated ability to develop, monitor, reconcile, and report on complex budgets
• Knowledge of sponsored research administration principles, federal grant regulations, and compliance requirements
• Ability to interpret funding guidelines, contracts, and regulatory requirements
• Strong Microsoft Excel proficiency and financial reporting systems
• Excellent communication and organizational skills

Responsibilities

• Manage pre-award and post-award administration for sponsored research projects, grants, and contracts
• Develop, monitor, reconcile, and analyze project budgets and financial reports
• Coordinate grant proposal preparation, submission, and compliance activities
• Administer contracts, sub awards, and other sponsored project agreements
• Support philanthropic partnerships, community collaborations, and strategic initiatives
• Coordinate outreach, dissemination, conferences, trainings, and stakeholder engagement activities
• Ensure compliance with sponsor, regulatory, and University requirements

Skills

Excel proficiency

Financial reporting

Project management

Communication

Analytical skills

Education

Bachelor's degree in Finance, Business Administration, Accounting, Public Administration, or related field

Tools

UCPath

Oracle

Cayuse

ERS

Job description

Description

The Semel Institute for Neuroscience and Human Behavior is seeking to hire a full-time Research Administrator to support the UCLA Tarjan Center and PEERs Clinic. We are a nationally recognized center dedicated to improving the lives of individuals with developmental and neurodevelopment disabilities. The Tarjan Center advances research, education, community engagement, and systems change initiatives that promote inclusion, independence, and quality of life across the lifespan.

You will provide comprehensive support for sponsored research administration and serve as key liaison among faculty, funding agencies, community organizations, and campus partners to ensure the successful administration and growth of federally, state, foundation, and privately funding programs. Key responsibilities:

• Manage pre-award and post-award administration for sponsored research projects, grants, and contracts
• Develop, monitor, reconcile, and analyze project budgets and financial reports
• Coordinate grant proposal preparation, submission, and compliance activities
• Administer contract, sub awards, and other sponsored project agreements
• Support philanthropic partnerships, community collaborations, and strategic initiatives
• Coordinate outreach, dissemination, conferences, trainings, and stakeholders engagement activities
• Ensure compliance with sponsor, regulatory, and University requirements

Salary range: $35.23/hr - $53.67/hr

Qualifications

Required:

• Bachelor's degree in Finance, Business Administration, Accounting, Public Administration, or related field
• Minimum 3 years of experience in research administration, grant admission, contract administration, financial management, budget development, or related business operations
• Experience supporting pre-award and post-award sponsored research activities
• Demonstrated experience developing, monitoring, reconciling, and reporting on complex budgets
• Knowledge of sponsored research administration principles federal grant regulations, and compliance requirements
• Ability to interpret funding guidelines, contracts, and regulatory requirements
• Advanced proficiency with Microsoft Excel and financial reporting systems
• Strong project management skills with the ability to independently manage multiple priorities and competing deadlines
• Excellent analytical, organizational, and written/verbal communication skills

Preferred:

• Master's degree (preferred)
• Experience administering large federal, state, foundation, or cooperative agreement awards
• Experience working with CA state agencies and government-funded programs
• Experience developing grant proposals, funding submissions, and external partnerships with community organizations, foundations, and government agencies
• Experience working within the University of California system, including knowledge of UC research administration policies and procedures
• Experience using research and financial management systems such as UCPath, Oracle, Cayuse, ERS, or similar platforms