Talent Systems Architect: Recruiting Ops for Scale

Beacon Software; United States; On-site; USD 120,000 - 170,000; Full time

Job summary

Beacon Software is seeking a Recruiting Operations Lead to own the Ashby platform end-to-end, build scalable workflows, and deliver data-driven insights across multiple portco searches.

You will drive process design, coordinate scheduling and communications, and introduce AI/automation to reduce administrative burden while maintaining a high-quality candidate experience across a growing portfolio. Bachelor's degree or equivalent experience is required.

Qualifications

• 5+ years in recruiting operations, HR technology, or business systems administration, with real ownership of an ATS (Ashby strongly preferred).
• Comfort building process from scratch, not optimizing an existing one.
• A strong analytical mindset. You can build a dashboard, but more importantly, you know which metric actually changes a decision.
• Systems thinking. You can map how a change in one workflow ripples through downstream reporting and integrations before you make it.
• Comfort with ambiguity in a fast-moving, small-team, multi-entity environment. No two portfolio companies operate the same way.
• Excellent cross-functional communication; you'll work directly with the Talent, Department Heads/Managers, Finance, and People partners across a holding company structure.

Responsibilities

• Own Ashby. Configuration, workflows, integrations, and data hygiene end-to-end.
• Build the reporting layer. Funnel metrics, time-to-fill, source effectiveness, and hiring velocity, dashboards recruiters, executives, GMs, and hiring leadership use to make decisions.
• Process design. Turn how Beacon hires today into documented, repeatable workflows that hold up as the team and portfolio grow.
• Coordination backbone. Partner closely with our Recruiting Coordinator to keep scheduling, candidate communications, and interview logistics clean, especially with multiple portco searches running at once.
• AI & automation. Identify and deploy tooling that reduces admin burden across candidate screening and scheduling.
• Candidate experience. Standardize the candidate journey across corporate and portco searches with a consistently high bar.
• Cross-functional glue. Work with VP of Talent and Finance on headcount planning and with legal/People partners on offer letters, background checks, and clean handoffs.
• Data hygiene at holdco scale. Every portfolio company's reqs, candidates, and hires need to roll up cleanly into one picture.

Skills

Recruiting operations

Ashby ATS

Analytical mindset

Systems thinking

Cross-functional communication

Ambiguity tolerance

Education

Bachelor's degree or equivalent experience

Tools

Ashby ATS

Job description

Beacon Software is seeking a Recruiting Operations Lead to own the Ashby platform end-to-end, build scalable workflows, and deliver data-driven insights across multiple portco searches.

You will drive process design, coordinate scheduling and communications, and introduce AI/automation to reduce administrative burden while maintaining a high-quality candidate experience across a growing portfolio. Bachelor's degree or equivalent experience is required.