Talent Sourcing Administrator

HOOPER; Town of Forest (WI); On-site; USD 52,000 - 76,000; Full time

Job summary

Hooper seeks a proactive Talent Sourcing Administrator to build diverse talent pipelines and connect qualified candidates with opportunities across the organization. The role emphasizes sourcing, outreach, market research, and pipeline development, with additional support for recruiting coordination and administrative tasks.

You will partner with recruiters and hiring managers to understand needs, identify prospects, maintain accurate records, and deliver a professional candidate experience

Qualifications

• Associate degree or higher in HR, communications, business, or related field.
• 2 or more years of talent sourcing experience.
• Proficiency with LinkedIn Recruiter, job boards, ATS, Boolean search techniques and other sourcing tools.
• Excellent written and verbal communication skills.
• Strong research, organizational and time management skills.
• Results oriented and discreet handling of confidential information.
• Paylocity experience preferred.
• Construction industry recruiting/sourcing experience preferred.

Responsibilities

• Identify, research, and engage qualified passive and active candidates via LinkedIn Recruiter, job boards, and networks.
• Build and maintain talent pipelines for current and anticipated hiring needs.
• Partner with recruiters and hiring managers to understand requirements and sourcing priorities.
• Develop and execute sourcing strategies, including Boolean searches and market mapping.
• Create personalized outreach and conduct timely follow-up to nurture interest.
• Conduct initial conversations to assess fit and present qualified prospects.
• Track pipeline health and adjust sourcing approaches for better results.
• Maintain accurate candidate records in ATS and support reporting.
• Assist with interview scheduling, candidate communications, and offer letters.
• Support career fairs and recruiting events, including materials preparation.
• Perform other duties as assigned.

Skills

Talent sourcing

Candidate outreach

Communication

Time management

Education

Associate degree in Human Resources, Communications, Business, or related field

Bachelor’s degree preferred

Tools

LinkedIn Recruiter

Paylocity

Boolean search

Job description

Description

Since 1913, Hooper has grown into a well-respected electric power and mechanical contractor, headquartered in Wisconsin with offices in Colorado, Florida, and Ohio. Serving commercial and residential clients, Hooper delivers expert services built on safety, outstanding craftsmanship, respectful collaboration, and community engagement. We foster a culture of collaboration, integrity, and growth. Joining Hooper means joining a century-strong legacy of excellence and people-first values. Hooper also provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Profit Sharing, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

Description

Since 1913, Hooper has grown into a well-respected electric power and mechanical contractor, headquartered in Wisconsin with offices in Colorado, Florida, and Ohio. Serving commercial and residential clients, Hooper delivers expert services built on safety, outstanding craftsmanship, respectful collaboration, and community engagement. We foster a culture of collaboration, integrity, and growth. Joining Hooper means joining a century-strong legacy of excellence and people-first values. Hooper also provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Profit Sharing, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

General Summary

We are seeking a proactive, resourceful Talent Sourcing Administrator to build strong, diverse talent pipelines and connect qualified candidates with career opportunities across the organization. The primary focus of this role is talent sourcing, candidate outreach, market research, and pipeline development, with additional support for recruiting coordination and administrative activities. This role partners closely with recruiters and hiring managers to understand talent needs, identify and engage prospective candidates, maintain accurate records, and help deliver an efficient, professional candidate experience.

Principal Accountabilities

• Proactively identify, research, and engage qualified passive and active candidates through LinkedIn Recruiter, job boards, professional networks, referrals, events, and other recruiting platforms.
• Build and maintain robust talent pipelines for current and anticipated hiring needs, with particular focus on hard to fill and high volume roles.
• Partner with recruiters and hiring managers to understand position requirements, target candidate profiles, market conditions, and sourcing priorities.
• Develop and execute creative sourcing strategies, including Boolean searches, competitor and market mapping, talent community engagement, and targeted outreach campaigns.
• Create personalized, compelling outreach that communicates the company's opportunities and employer value proposition, and conduct timely follow up to nurture candidate interest.
• Conduct initial candidate conversations to assess interest, availability, experience, and alignment with role requirements, then present qualified prospects to the recruiting team.
• Track sourcing activity, pipeline health, response rates, and candidate disposition data while sharing insights and adjust sourcing approaches to improve results.
• Maintain complete, accurate, and timely candidate records in the applicant tracking system and support recruiting reports and documentation.
• Assist with interview scheduling, candidate communications, job postings, offer letters, employee referral payout coordination, and related pre-employment documentation as needed.
• Research and support career fairs and recruiting events, including registration, scheduling, internal participation, and preparation of recruiting materials and collateral.
• Performs other duties and responsibilities as assigned.

Requirements

Knowledge, Skills and Abilities Required

• Associate degree in Human Resources, Communications, Business, or a related field required; bachelor's degree preferred.
• Two or more years of talent sourcing experience, including demonstrated success identifying and engaging passive candidates and building talent pipelines.
• Proficiency with LinkedIn Recruiter, job boards, applicant tracking systems, Boolean search techniques, and other sourcing tools.
• Excellent written and verbal communication skills, with the ability to craft effective outreach and build trusted relationships with candidates, recruiters, hiring managers, and external partners.
• Strong research, organizational, and time management skills, with the ability to manage multiple pipelines, competing priorities, deadlines, and detailed records.
• A results oriented, persistent, and adaptable approach, with sound professional judgment and discretion when handling confidential information.
• Experience with Paylocity is preferred.
• Previous recruiting or sourcing experience within the construction industry is preferred.

Description Of Physical Working Environment

• Primarily office-based, with occasional travel to field locations or corporate meetings.
• May require lifting of supply boxes or materials up to 30 lbs.

The Company is an equal opportunity/affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.