Talent Services Coordinator

Greenberg Traurig; Boston (MA); On-site; USD 53,000 - 59,000; Full time

Benefits offered by this job

Health insurance

401(k)

Vacation

Job summary

Greenberg Traurig is seeking a Talent Services Coordinator in our Boston office to support daily HR tasks, from recruitment and onboarding to benefits administration and event planning. This in-office role emphasizes collaboration, accuracy, and exceptional client service.

You'll manage candidate communications, background checks, new hire paperwork, time and attendance in Workday, and personnel file maintenance while assisting with annual reviews and special projects.

Qualifications

• Bachelor's degree or equivalent experience in HR, business, or related field.
• Three to five years of experience in an HR support role.
• PHR/SPHR or SHRM-CP/SCP certification preferred.

Responsibilities

• Assist with staff recruitment: postings, applicant tracking, resumes routing.
• Schedule interviews and communicate with applicants.
• Manage new hire process: onboarding, background checks, start dates.
• Assist with benefits administration and open enrollment.
• Maintain personnel files and I-9s; support E-Verify.
• Coordinate staff events and recognition programs.
• Support annual performance review processes and HR system transactions.
• Assist with departures and time/attendance in Workday.

Skills

Interpersonal communication

Organization

Detail oriented

Customer service

Team collaboration

Problem solving

Education

Bachelor's degree

HR certification preferred (PHR/SPHR or SHRM-CP/SCP)

Tools

Workday

HRIS

MS Office

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.Join our Human Resources team as a Talent Services (HR) Coordinator located in our Boston office.We are seeking a highly skilled professional who thrives in a fast-paced, business driven environment. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. The ideal candidate demonstrates strong problem-solving skills, ensuring accuracy, efficiency, and high-quality results in all aspects of their work. With a dedicated work ethic and a can-do attitude, you will take challenges with confidence and resilience. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.This role will be based in our Boston office; in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Talent Services Manager.Position Summary:The Talent Services Coordinator provides administrative support to the Talent Services department, under the guidance of the Talent Services Manager, assisting with daily human resource tasks, including staff recruitment, orientation, employee benefits, event planning, electronic file maintenance, and other duties as assigned. Candidate should also be flexible to work overtime as needed.Key Responsibilities:• Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers.• Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications.• Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire.• Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation.• Assists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment.• Answers basic questions on HR policies, procedures, and programs.• Maintains personnel files (active and terminated employee records) and I-9s; responsible for E-Verify.• Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising.• Assists with aspects of the annual performance review process for Associates and Business Staff, including sending out reminders and flagging comments for Talent Services Manager review.• Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed.• Assists with departing attorney processes.• Ensures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided.• Performs additional duties as required, including but not limited to, assisting with other GT offices.Qualifications:Skills & Competencies• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented.• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks.• Recognize confidential, sensitive, and proprietary information and maintain confidentiality.• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others.Education & Prior Experience• Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field preferred.• Three to five years of experience in a Human Resources support role.• Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred.• Possess a basic understanding of HR principles and practices, as well as employment law compliance.Technology• Knowledge of HR-related programs/software including Workday or other time/attendance or HRIS database systems; as well as Workday applicant tracking system.• Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook.• Exceptional computer skills with the ability to learn new software applications quickly.• Understanding of AI capabilities, limitations, and responsible use in a professional environment.• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.Physical Requirements:• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.• This position may also be sedentary and require the employee to sit for extended periods of time.• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.The expected pay range for this position is:$38.45 - $42.85 per hourActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.