Talent Services Coordinator

Greenberg Traurig, LLP; Boston (MA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

Greenberg Traurig, LLP in Boston seeks a Talent Services (HR) Coordinator to support staff recruitment, orientation, benefits, and events. This role requires in-office presence for day-to-day operations and team meetings.

Under the Talent Services Manager, you will handle interviews, onboarding, benefits administration, time tracking, and HRIS tasks. A proactive, detail‑oriented professional with strong communication is essential.

Qualifications

• Bachelor's degree or equivalent in HR, Business, Organization Development or related field preferred.
• Three to five years of experience in a Human Resources support role.
• PHR/SPHR or SHRM-CP/SCP certification preferred.

Responsibilities

• Assists with staff recruitment: posts positions, tracks applicants, and coordinates with Hiring Managers.
• Schedules interview appointments and communicates status to applicants.
• Manages new hire onboarding, background checks, and start date coordination.
• Assists with employee benefits administration and annual open enrollment.
• Maintains confidential personnel files and HR records; supports timekeeping and HRIS tasks.

Skills

Interpersonal skills

Communication

Team collaboration

Detail-oriented

Time management

Confidentiality

Client service

Education

Bachelor's degree in HR/Business

PHR/SPHR or SHRM-CP/SCP preferred

Tools

Workday

HRIS

Time/Attendance systems

Microsoft Office

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Human Resources team as a Talent Services (HR) Coordinator located in our Boston office. We are seeking a highly skilled professional who thrives in a fast-paced, business driven environment. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. The ideal candidate demonstrates strong problem‑solving skills, ensuring accuracy, efficiency, and high-quality results in all aspects of their work. With a dedicated work ethic and a can‑do attitude, you will take challenges with confidence and resilience. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Boston office; in‑office presence is required for day‑to‑day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Talent Services Manager.

Position Summary

The Talent Services Coordinator provides administrative support to the Talent Services department, under the guidance of the Talent Services Manager, assisting with daily human resource tasks, including staff recruitment, orientation, employee benefits, event planning, electronic file maintenance, and other duties as assigned. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers.
• Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications.
• Manages new hire process, including sending out new hire paperwork, initiates and monitors background check process, and coordinates start date with new hire.
• Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation.
• Assists with administration of employee benefits plans, including healthcare, life, disability (including claim forms), 401(k), and other health and welfare benefits programs; assists employees with annual open enrollment.
• Answers basic questions on HR policies, procedures, and programs.
• Maintains personnel files (active and terminated employee records) and I‑9s; responsible for E‑Verify.
• Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested; may assist with community fundraising.
• Assists with aspects of the annual performance review process for Associates and Business Staff, including sending out reminders and flagging comments for Talent Services Manager review.
• Processes employment verifications and transactions in HR system, including employee changes and separations, assists employees with the time and attendance system (Workday), reviews time records as needed.
• Assists with departing attorney processes.
• Ensures administrative (i.e. secretarial, reception) vacation coverage and overflow is provided.
• Performs additional duties as required, including but not limited to, assisting with other GT offices.

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.
• Highly motivated, self‑starter who can work well under minimal supervision, as well as take a proactive approach in being team‑oriented.
• Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks.
• Recognize confidential, sensitive, and proprietary information and maintain confidentiality.
• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others.

Education & Prior Experience

• Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field preferred.
• Three to five years of experience in a Human Resources support role.
• Professional in Human Resources (PHR/SPHR) or SHRM-CP/SCP certification preferred.
• Possess a basic understanding of HR principles and practices, as well as employment law compliance.

Technology

• Knowledge of HR‑related programs/software including Workday or other time/attendance or HRIS database systems; as well as Workday applicant tracking system.
• Proficiency in Windows‑based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook.
• Exceptional computer skills with the ability to learn new software applications quickly.}(Note: The JSON continues with the remainder of the formatted description, including physical requirements, pay, benefits, additional voluntary programs, and final paragraphs as described above.)