Talent Onboarding Specialist

City of Aurora; South Dakota; On-site; USD 65,000 - 81,000; Full time

Benefits offered by this job

Competitive total compensation package

On-site fitness center

Internal educational programs

Career advancement opportunities

Job summary

City of Aurora is seeking a Talent Onboarding Specialist to manage post-selection onboarding, pre-employment requirements, and orientation for new hires. You will collaborate with candidates, employees, and departments to ensure accurate documentation, compliance, and a smooth transition into City employment.

Responsibilities include coordinating background checks, offer letters, and onboarding timelines while auditing records and improving processes.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Public Administration, or related field.
• 3 years of HR experience with emphasis in onboarding, recruitment, HR operations, or related function.
• Knowledge of onboarding processes, employment procedures, and HR policies.
• Experience with applicant tracking systems and HR information systems.

Responsibilities

• Coordinate pre-employment and onboarding activities from conditional offer through onboarding.
• Monitor background checks, drug screenings, fingerprinting, and verifications; resolve discrepancies.
• Prepare and verify offer letters, position numbers, and compensation data for compliance.
• Serve as resource to hiring managers, candidates, and departments on onboarding requirements and timelines.
• Coordinate New Employee Orientation and ensure completion of employment documents.
• Audit hiring transactions and onboarding records for accuracy and compliance.
• Develop standardized onboarding procedures, checklists, templates, and process documentation.
• Maintain applicant tracking and onboarding data integrity and generate insights for improvements.
• Collaborate with HR and departments to resolve onboarding-related issues.
• Engage with colleges and community partners to support recruiting and talent pipelines.

Skills

Onboarding coordination

Recruitment coordination

HR operations

Communication

Data analysis

Microsoft Office

Education

Bachelor's Degree in HR or related field

Tools

Applicant Tracking Systems

HRIS

Background check systems

Job description

JOB LOCATION

15151 E Alameda Pkwy Aurora, Colorado 80012-1555 City of Aurora, Colorado It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees.

Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs
• Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Salary is to be commensurate with experience The hiring range for this position is $64,615.00 - $80,768.00/annually The deadline to submit applications is October 28, 2026. Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.

OVERVIEW OF JOB

Under the direction of the Manager of Talent Acquisition in Human Resources, the Talent Onboarding Specialist manages and supports the City's post-selection and onboarding processes from conditional offer through successful onboarding. The Specialist serves as a resource for pre-employment requirements, hiring documentation, onboarding compliance, New Employee Orientation, and related process improvements. The Specialist partners with candidates, employees, departments, and Human Resources stakeholders to provide an accurate, consistent, and positive onboarding experience.

PRIMARY DUTIES & RESPONSIBILITIES

• Coordinates and supports pre-employment and onboarding activities from conditional offer through successful onboarding.
• Coordinates and monitors background checks, pre-employment drug screenings, fingerprinting, employment verifications, and other pre-employment requirements; researches and resolves discrepancies and escalates issues when appropriate.
• Prepares, reviews, and finalizes employment offer letters and verifies position numbers, job codes, compensation information, and other hiring data for accuracy and compliance with City policies and procedures.
• Serves as a resource to Talent Acquisition Specialists, hiring managers, candidates, employees, and departments regarding onboarding requirements, policies, procedures, and timelines.
• Coordinates and facilitates New Employee Orientation on a rotational basis; presents onboarding content, supports completion of required employment documentation, and provides new employees with information and resources needed for a successful transition into City employment.
• Reviews and audits hiring transactions, onboarding documentation, recruitment records, and personnel file documentation for accuracy, completeness, and compliance with established policies, record retention requirements, and applicable regulations.
• Develops and maintains standardized onboarding procedures, checklists, communications, templates, and process documentation to promote consistency and efficiency.
• Maintains accurate applicant tracking system and onboarding records and supports data integrity throughout the hiring and onboarding process.
• Analyzes onboarding activities, processing timelines, documentation errors, candidate withdrawals, and other operational data to identify trends and recommend process improvements.
• Partners with Human Resources functions and internal departments to research and resolve hiring transaction and onboarding issues.
• Maintains relationships with colleges, universities, apprenticeship programs, and community partners to support job fairs, career boards, early-career recruiting, and talent pipeline initiatives.
• Assists with recruitment operations including interview coordination, application review, candidate communications, job postings, recruitment folders, and Talent Acquisition inbox coverage as needed.
• Leads or supports onboarding-related projects and continuous process improvement initiatives within Talent Acquisition.

The listed primary duties and responsibilities are not a comprehensive list of expectations for the job. Duties and responsibilities may change at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

• An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.
• Education: Bachelor's Degree in Human Resources, Business Administration, Public Administration, or a directly related field.
• Experience: 3 years of related human resources experience with an emphasis in onboarding, recruitment, hiring, HR operations, or a related function.
• Licenses and Certifications: None
• Knowledge: Intermediate knowledge of human resources processes, onboarding practices, and employment procedures.
• Knowledge: Intermediate knowledge of recruitment and hiring documentation, personnel records, and record retention practices.
• Knowledge: Intermediate knowledge of applicable employment laws, regulations, policies, and compliance requirements related to hiring and onboarding.
• Knowledge: Intermediate knowledge of applicant tracking systems, human resource information systems, and common office software applications.
• Skills: Intermediate skill in reviewing and maintaining information for accuracy, completeness, and compliance.
• Skills: Intermediate customer service and interpersonal skills.
• Skills: Intermediate skill in facilitating presentations and communicating information to groups.
• Skills: Intermediate skill in analyzing operational information, identifying trends, and recommending process improvements.
• Skills: Intermediate skill in the use of Microsoft Office, applicant tracking systems, human resource information systems, and related computer-based systems.
• Abilities: Ability to establish and maintain effective working relationships with candidates, employees, hiring managers, departments, and Human Resources partners.
• Abilities: Ability to communicate effectively both orally and in writing.
• Abilities: Ability to interpret and apply established policies, procedures, and requirements to onboarding and hiring situations.
• Abilities: Ability to research and resolve non-routine onboarding and hiring transaction issues and determine when escalation is appropriate.
• Abilities: Ability to maintain confidentiality and handle sensitive situations with tact and diplomacy.
• Abilities: Ability to organize and prioritize multiple assignments, meet deadlines, and work with minimal supervision.
• Abilities: Ability to analyze data and make appropriate recommendations.
• Preferred Qualifications: Experience coordinating or administering employee onboarding or New Employee Orientation programs.
• Preferred Qualifications: Experience working in a public-sector or municipal human resources environment.
• Preferred Qualifications: Experience with applicant tracking systems or human resource information systems.
• Preferred Qualifications: PHR, SHRM-CP, or other related human resources certification.

WORKING CONDITIONS

Essential Personnel: When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.

Physical Demands: Sedentary physical work that involves moving no more than 10 pounds at a time. Frequent hand/eye coordination for operation of computer keyboard and office equipment. Clear vision to read and interpret reports, employment documentation, and other written materials. Frequent speech communication and hearing to maintain communication with employees, candidates, departments, and the public.

Work Environment: Works primarily in an office environment. May facilitate orientation sessions, hiring events, career fairs, or other onboarding and recruitment activities. Potential to work from home in accordance with City policies and operational needs.

Equipment Used: Uses standard office equipment including personal computer and common office software such as email, internet, Word, Excel, applicant tracking systems, human resource information systems, and menu-driven databases. This job may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

The city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24.

For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.

The City of Aurora is an equal opportunity employer.

We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace.

A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References: As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check.

Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.

Employment references will be conducted on finalists for City of Aurora vacancies.

Notice Regarding Colorado Identification Document Protections (HB26‑1283)

As part of the employment eligibility verification process, the city of Aurora may request government-issued identification documents as permitted by law. Original identification documents will be reviewed only as necessary for employment eligibility verification and will not be retained longer than permitted by law.

Applicants will retain possession and control of their original identification documents except for any temporary retention permitted or required by law.

Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization.

At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity Respect Professionalism Customer Service And we welcome all who share these values to apply.

Why Work for Aurora?

• Rewarding public sector work impacting a large and diverse community
• Growing city and employee population
• Competitive total compensation package
• Rich benefits package with low employee costs
• Generous paid leave program 100% funded
• Employee and Family Care Leave Program Retirement pension plan and 457b plans available
• Subsidized recreation center pass, on-site fitness centers and wellness programs
• Continued education and career advancement opportunities

Notice Regarding Automated Processing and Fraud Prevention

As part of our recruiting and application security processes, we may use automated tools and technologies to help detect fraudulent activity, protect applicant accounts, and support the administration of employment applications. These tools may collect and process information associated with your application activity, including: Number of job requisitions applied to External application session duration Geolocation country code IP address Device/browser fingerprinting information (including JA4 fingerprint data)

This information may be used by Workday’s Fraudulent Job Application Prevention capabilities to generate an application risk or fraud assessment score. These tools are designed to support application security, fraud prevention, and recruiting operations and may be considered during the processing or review of applications. Meaningful human review remains part of our hiring and recruiting process.

For additional information regarding our processing of applicant information, please review our Privacy Notice or contact [e-mail].

Please show all your employment history, including military service and related documentation (DD214) on the application. Leaving blanks or omitting previous employment may result in your disqualification from employment. City policy requires that selected candidates provide documentation in the form of official transcripts of the highest level of education attained by the candidate that is listed on their application materials.

Applicants who hold a Commercial Driver’s License will also be required to undergo alcohol testing using an Evidential Breath Testing Device.

The city of Aurora uses E-Verify to determine if employees are legally eligible to work in the United States.

Know your rights! The city of Aurora is an equal opportunity employer. No applicant for employment or employee shall be discriminated against because of age, race, color, sex, gender identity, sexual orientation, religion, creed, national origin, ancestry, disability or military status. The city shall develop and maintain a plan for diversity. Through its staff, the city shall periodically analyze its employment related practices and its plan for diversity to ensure compliance with this policy.

If you need assistance or reasonable accommodation for completing this application, please feel free to contact our office at: 303.739.7225 or visit us at 15151 E. Alameda Pkwy., Suite 3500, Aurora, CO 80012.