Talent Onboarding & Interview Scheduler

TAS Energy; Houston (TX); On-site; USD 48,000 - 62,000; Full time

Job summary

TAS Energy, Houston-based, is seeking an Onboarding & Recruiting Scheduling Coordinator to support interviewing, scheduling, and onboarding for direct hires, interns, and contractor conversions. The role requires coordinating calendars, maintaining ATS records, and liaising with recruiters and hiring managers to deliver a positive candidate experience.

Strong organizational and communication skills are essential in a fast-paced environment.

Qualifications

• 3+ years of administrative, customer service, recruiting coordination, or scheduling experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Experience with calendar management tools.
• Professional demeanor and strong interpersonal skills.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, hiring managers, and interview panels.
• Schedule phone screens, virtual, onsite, panel interviews, and debrief meetings.
• Communicate interview scheduling details, confirmations, reminders, and follow-ups.
• Maintain accurate candidate and interview records in the ATS.
• Partner with recruiters to ensure timely scheduling and positive candidate experiences.
• Monitor scheduling timelines and resolve conflicts or delays.
• Handle last-minute scheduling changes professionally and efficiently.
• Assist with recruiting admin tasks related to hiring activities.
• Initiate and monitor pre-employment screenings (verifications, physicals, background checks, drug screens).
• Manage full-cycle contractor conversions, including Workday progress and onboarding activities.
• Assist in reviewing I-9 docs and completing E-Verify; upload documents to ExponentHR.
• Monitor annual screening requirements for Field Service Team; conduct new hire orientation as needed.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Calendar management

Independent & team work

Problem solving

Education

High school diploma

Associate degree in business

Tools

Workday

ExponentHR

Applicant tracking systems

Job description

TAS Energy, Houston-based, is seeking an Onboarding & Recruiting Scheduling Coordinator to support interviewing, scheduling, and onboarding for direct hires, interns, and contractor conversions. The role requires coordinating calendars, maintaining ATS records, and liaising with recruiters and hiring managers to deliver a positive candidate experience.

Strong organizational and communication skills are essential in a fast-paced environment.