Talent Department Assistant

ROSTR, Inc.; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

Reliant Talent Agency in Nashville is hiring a Talent Department Assistant to support daily operations in a fast-paced environment. The role demands exceptional organization, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

You will coordinate calendars, track appointments and materials, maintain client records, assist with research, and handle sensitive information with discretion. Previous admin experience in entertainment is preferred.

Qualifications

• Bachelor’s degree or equivalent experience.
• At least one year of professional administrative experience supporting an executive in entertainment.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong communication and interpersonal skills.
• Solutions-oriented with the ability to anticipate needs and act proactively.
• Ability to handle time-sensitive matters with urgency and accuracy across time zones.
• Proficiency in Microsoft Outlook, Word, and Excel.

Responsibilities

• Manage and maintain agent calendars, including scheduling internal and external meetings.
• Track and distribute client appointments and related materials.
• Review, organize, and upload submitted materials in a timely and accurate manner.
• Maintain and update client records, materials, and internal databases.
• Assist with research, special projects, and information gathering.
• Upload, organize, and monitor incoming opportunities and related activity.
• Track contracts, bookings, and shooting schedules ensuring accuracy and timely follow-up.
• Monitor payments and maintain organized financial records.
• Track, manage, and reconcile commissions and payments across various structures.
• Collect and compile monthly expense reports.
• Onboard new clients and maintain all required documentation and records.
• Coordinate internal communications and distribute relevant updates to appropriate teams.
• Take detailed notes during meetings and distribute key information as needed.
• Maintain professional communication with internal and external stakeholders.
• Handle sensitive information with discretion and confidentiality.
• Perform additional duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Time zone coordination

Proactive

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

About Reliant Talent Agency

Reliant Talent Agency is a full-service boutique agency based in Nashville, representing a diverse roster of clients across multiple entertainment sectors. We specialize in live performance, touring, TV/Film/Theatre, and long-term career growth, connecting clients with opportunities worldwide.

The Talent Department focuses on talent representation in the TV, Film, Comedy, and Theatre space. We work closely with our clients to develop their careers, source auditions and opportunities, and secure the best deal possible when they book the role.

As a boutique agency, we combine industry reach with personalized attention. Our team collaborates closely with clients and partners to develop strategic plans, secure meaningful opportunities, and support sustained career development. We pride ourselves on professionalism, strong relationships, and integrity in every deal.

About the Role

The Talent Department Assistant plays a critical role in supporting daily operations. This position requires exceptional organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Responsibilities

• Manage and maintain agent calendars, including scheduling internal and external meetings
• Track and distribute client appointments and related materials
• Review, organize, and upload submitted materials in a timely and accurate manner
• Maintain and update client records, materials, and internal databases
• Assist with research, special projects, and information gathering
• Upload, organize, and monitor incoming opportunities and related activity
• Track contracts, bookings, and shooting schedules ensuring accuracy and timely follow-up
• Monitor payments and maintain organized financial records
• Track, manage, and reconcile commissions and payments across various structures
• Collect and compile monthly expense reports
• Onboard new clients and maintain all required documentation and records
• Coordinate internal communications and distribute relevant updates to appropriate teams
• Take detailed notes during meetings and distribute key information as needed
• Maintain professional communication with internal and external stakeholders
• Handle sensitive information with discretion and confidentiality
• Perform additional duties as assigned

Qualifications

• Preferred: Bachelor’s degree or equivalent experience
• At least one (1) year of professional administrative experience supporting an executive in the entertainment industry
• Strong attention to detail and organizational skills
• Ability to prioritize tasks and manage multiple deadlines
• Strong communication and interpersonal skills
• Solutions-oriented with the ability to anticipate needs and act proactively
• Ability to handle time-sensitive matters with urgency and accuracy
• Strong understanding of time zones, with experience coordinating across multiple zones simultaneously
• Proficiency in Microsoft Outlook, Word, and Excel