Talent Coordinator

Via; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Via seeks a TalentCoordinator to be the face of the Talent team, owning the candidate experience from initial outreach through to final interviews and on-site visits in our NYC office. You will coordinate interview calendars, manage logistics, and partner with multiple teams to ensure a smooth, high-quality process for every candidate.

You are a proactive, detail-oriented brand ambassador who thrives in a fast-paced environment and can drive improvements in recruiting workflows while maintaining

Qualifications

• Own the candidate experience from outreach to on-site interviews.
• Coordinate interview schedules and logistics for NYC office.
• Partner with teams to improve recruiting process.
• Know and use ATS effectively.

Responsibilities

• Be the front door for all candidates and ensure a professional experience.
• Manage interview calendar to meet hiring goals.
• Coordinate logistics from outreach to interviews.
• Engage candidates and maintain relationships through process.
• Encourage feedback and support timely decisions.
• Review resumes and conduct initial screens when needed.

Skills

Candidate experience

Calendar management

Communication

Brand ambassador

Detail oriented

People skills

Tools

Greenhouse

Google Suite

Job description

Via is on a mission to create public transportation systems that provide far greater access to jobs, healthcare, and education. Our platform serves as the technology backbone for modern transit networks, transforming antiquated and siloed public transportation systems into smart, data-driven, and efficient digital networks. With hundreds of agency partners around the world, Via is recognized as the leading transportation technology and service provider globally.

We’re looking for a TalentCoordinator to help bring the very best talent to Via. Working alongside the rest of the Talent Acquisition team, you will play an integral role in scaling our company. You’ll own the entire candidate experience - as the face of Via’s Talent team, you’ll coordinate each step of the interview cycle from start to finish, ensuring a smooth, professional, and high quality experience for all candidates. This is a great opportunity for someone who’s interested in learning the ins and outs of a high-functioning talent acquisition process and how to build strong teams. Partnering with a wide range of teams, you’ll make an impact across the company through the relationships you build both internally and externally.

What You’ll Do:

• Be the “front door” for all candidates, crafting an exceptional experience throughout the recruiting process (and always be thinking of ways to enhance it) including running all candidate on-sites in our office in NYC
• Manage Via’s constantly growing and changing interview calendar to enable us to achieve our hiring goals
• Initiate and manage communication of logistics throughout the candidate journey, from initial outreach after they apply, to coordinating interviews at the Via office
• Engage and activate candidates; cultivate relationships and follow up throughout the interview process
• Recommend and drive process improvements and documentation
• Manage workflows within our applicant tracking system and update it with all notes and relevant information
• Hold interviewers and hiring managers accountable for entering feedback and making timely decisions
• From time to time, review resumes and applications, make candidate recommendations, and conduct initial phone screens

Who You Are:

• Able to work at a lightning-fast pace (recruiting for a company growing this quickly requires a bias toward action)
• Solution-oriented, reliable and able to anticipate both candidate and hiring-team needs
• A true brand ambassador who loves telling people about Via
• Detail-oriented and an organizational powerhouse
• Super comfortable in a people-focused role - you interact naturally with others and can communicate with anyone
• An unfailing follow-upper who can push people for feedback and do what's necessary to move the recruiting process forward
• Bonus points for experience with Greenhouse and Google Suite, the recruiting industry, or with managing calendars for multiple people
• Local to the New York City area and excited to come in office regularly

Compensation and Benefits:

• Final salary will be determined by the candidate’s experience, knowledge, and skills. Salary reflected does not include equity or variable pay, where applicable
• Salary Range: $65,000-$75,000

Via is an equal opportunity employer.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Via’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.