Talent Assistant

Milbank LLP; New York (NY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Milbank LLP in New York seeks an Assistant to join our Attorney Talent team in a hybrid role requiring three days in the office. The role focuses on supporting onboarding, offboarding, data entry, and employee record maintenance while handling confidential information with discretion.

You will coordinate onboarding for lateral associates, maintain Workday records, and assist with the Transactional Rotation Program. A strong eye for detail and teamwork are essential in this fast-paced environment.

Qualifications

• Bachelor’s degree preferred in HR or related field.
• 1+ years of administrative experience in HR or legal environment.
• Strong attention to detail and discretion with confidential information.
• Proficiency with Microsoft Office; Excel expertise; familiarity with HRIS or ATS a plus.
• Excellent communication and organizational skills.
• Proactive, self-starter with client service orientation.
• Team player who can take direction and learn quickly.
• Ability to handle overtime when needed.

Responsibilities

• Coordinate onboarding details for lateral associates, including paperwork and orientation materials.
• Maintain personnel records in Workday and process changes.
• Respond to employment verification requests and prepare verification letters.
• Assist with administrative tasks and scheduling for the Transactional Rotation Program.
• Support orientation planning for new associates and maintain First Year Associate spreadsheet.
• Process and track a high volume of invoices and expenses in Emburse Chrome River.
• Provide general administrative support to the Attorney Talent Department.
• Handle other responsibilities as assigned.

Skills

Administrative experience

Microsoft Office Suite

Excel skills

Discretion with sensitive information

Communication skills

Team player

Self-starter

Client service orientation

Education

Bachelor's degree in Human Resources or related field

Tools

Workday

HRIS/Applicant Tracking Systems

Job description

We are seeking an Assistant to join our Attorney Talent team in the New York office. This is a hybrid role with a requirement to be in the office three days a week. This role is responsible for assisting with key attorney talent and HR processes such as onboarding, offboarding, data entry, and employee record maintenance. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Responsibilities

• Coordinate details related to onboarding of lateral associates, including the collection of paperwork and preparation of orientation schedules and materials.
• Maintain personnel records in Workday by uploading relevant documents and processing changes.
• Respond to requests for employment verifications and prepare verification letters.
• Assist with administrative tasks and scheduling related to the Transactional Rotation Program.
• Work with the team on new associate orientation planning and preparation and maintain First Year Associate spreadsheet .
• Process and track a high volume of invoices and expenses in Emburse Chrome River.
• Provide general administrative assistance to the Attorney Talent Department such as responding to attorney inquiries.
• Other responsibilities as assigned.

Compensation

The anticipated base salary range offered for this role will be between $ 50,000 to $65,000 and represents the firm's good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate's relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1+ years of administrative experience, ideally in an HR or legal environment.
• Strong attention to detail and ability to handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Advanced Excel skills); experience with HRIS or applicant tracking systems a plus.
• Excellent communication, interpersonal, and organizational skills.
• Be a proactive, self-starter and have strong client service orientation.
• Be a team-player, able to take direction and be a quick-learner.
• Must be able to handle confidential and sensitive information.
• Must be able to apply good judgment.Must be flexible for overtime as needed.