Legal Team Assistant

Madison-Davis; New York (NY); Hybrid; USD 50,000 - 63,000; Part time

Job summary

Madison-Davis, LLC is seeking a Legal Team Assistant to provide administrative and client service support to attorneys across multiple practice groups in a hybrid NYC role (4 days onsite per week in Hudson Yards). The position pays $36.06–$45.67 per hour and is temporary with potential for permanent hire.

Responsibilities include managing attorney calendars, drafting and proofreading documents, handling billing, and coordinating travel.

Qualifications

• Prior administrative experience in a professional services setting, preferably within a law firm.
• Strong organizational skills and attention to detail.
• Ability to manage competing requests in a collaborative, shared-support environment.

Responsibilities

• Review, prioritize, and track incoming attorney and client requests, coordinating with internal teams to ensure timely completion and quality deliverables.
• Prepare, edit, and proofread legal documents, spreadsheets, and presentations.
• Produce document blacklines, tables of contents, and tables of authorities using appropriate legal document tools.
• Prepare documents for filing and coordinate complex formatting and document production requests.
• Maintain electronic and paper matter files, including organizing and filing documents and correspondence in document management systems.
• Process vendor invoices, reimbursements, and disbursements.
• Prepare and update new business intake materials, engagement letters, and outside counsel guidelines.
• Assist with client billing and related administrative processes.
• Manage attorney calendars and contacts, schedule meetings, coordinate court dates, and arrange travel.
• Handle correspondence, phone calls, visitors, mail, and messenger requests.
• Provide coverage across legal support teams and practice groups as business needs change.
• Conduct competitive intelligence research and maintain relevant databases, using designated technology tools to refine searches and review results.

Skills

Administrative experience

Legal/professional services

Strong organizational skills

Job description

Title: Legal Team Assistant

Office Status: Hybrid 4 days onsite per week in Hudson Yards, NYC

Pay Rate: $36.06 - $45.67

Contract Length: Temporary, with potential for permanent hire

ABOUT THE ROLE

A leading law firm is seeking an experienced Legal Team Assistant to provide administrative and client service support to attorneys across multiple practice groups. This role requires strong organizational skills, attention to detail, and the ability to manage competing requests in a collaborative, shared-support environment. The ideal candidate has prior administrative experience in a professional services setting, preferably within a law firm.

RESPONSIBILITIES

• Review, prioritize, and track incoming attorney and client requests, coordinating with internal teams to ensure timely completion and quality deliverables.


• Prepare, edit, and proofread legal documents, spreadsheets, and presentations.


• Produce document blacklines, tables of contents, and tables of authorities using appropriate legal document tools.


• Prepare documents for filing and coordinate complex formatting and document production requests.


• Maintain electronic and paper matter files, including organizing and filing documents and correspondence in document management systems.


• Process vendor invoices, reimbursements, and disbursements.


• Prepare and update new business intake materials, engagement letters, and outside counsel guidelines.


• Assist with client billing and related administrative processes.


• Manage attorney calendars and contacts, schedule meetings, coordinate court dates, and arrange travel.


• Handle correspondence, phone calls, visitors, mail, and messenger requests.


• Provide coverage across legal support teams and practice groups as business needs change.


• Conduct competitive intelligence research and maintain relevant databases, using designated technology tools to refine searches and review results.