Talent and Office Coordinator

Rose Financial Solutions LLC; North Bethesda (MD); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance subsidy

401(k) with company match

Educational reimbursements

Hybrid work options

PTO & paid holidays

Job summary

Rose Financial Solutions LLC is seeking a Talent and Office Coordinator to own full-cycle recruiting, including executive-level searches, onboarding, and on-site office administration in North Bethesda, Maryland. The role reports to the Senior HR Specialist and ensures smooth candidate progression and efficient office operations.

The ideal candidate has 3-5 years of full-cycle recruiting experience, is highly organized, and can manage calendars across leadership.

Qualifications

• Bachelor's degree in HR or related field preferred.
• 3-5 years of full-cycle recruiting experience, including executive-level roles.
• Experience with ATS and candidate management.
• Strong communication and interpersonal skills for professional candidate interactions.
• Ability to manage competing priorities and leadership calendars.

Responsibilities

• Source, screen, and coordinate interviews for open roles, including executive/CFO-level searches.
• Onboard new hires and contractors, including NDAs and SOWs, per policy.
• Administer on-site facilities, meetings, and vendor coordination.
• Partner with Senior HR Specialist to ensure smooth candidate-to-hire transitions.

Skills

Full-cycle recruiting

Executive-level recruitment

Candidate communications

Organization & scheduling

Office administration

Education

Bachelor's degree in Human Resources

Tools

Applicant Tracking Systems

Job description

Talent and Office Coordinator

Reports To: Senior HR Specialist

Location: North Bethesda, MD (On-site - Monday-Friday)

About ROSE

ROSE is a Finance as a Service (FaaS) leader, supporting a company's back office by harmonizing People, Process, Technology, Organization, and Data to empower our clients to become accomplished leaders. We achieve this by providing financial clarity and eliminating complexity through Easby®, a system of engagement built on enterprise-grade, AI-enabled, hyper-automation technology that manages finance, accounting, and tax activities, converts data into information, and supports a team of experienced professionals to enhance a company's success by improving financial performance.

Position Summary

Rose Financial Solutions (ROSE®) is seeking a Talent and Office Coordinator to own full-cycle recruiting execution, including executive-level and CFO-level searches and offer proposal development, new hire and contractor onboarding, and on-site office administration. The ideal candidate is a highly organized, detail-oriented professional who thrives on connecting great candidates with great opportunities while keeping the ROSE office running smoothly day to day. This role reports to the Senior HR Specialist and serves as the primary point of execution for recruiting, onboarding, and office operations.

Key Responsibilities

Full-Cycle Recruiting

• Source, screen, and coordinate interviews for open roles, including executive-level and CFO-level searches, in partnership with hiring managers and the Senior HR Specialist.
• Manage candidate communications, feedback collection, and scheduling across leadership calendars.
• Send and collect pre-employment documents, coordinate computer/skills testing, and conduct reference checks.
• Develop and propose offers based on established compensation ranges and candidate expectations, routing proposals to leadership for final approval.
• Extend approved offers to candidates and manage the offer negotiation process.

Onboarding (Employees & Contractors)

• Own new hire onboarding from offer acceptance through the first 90 days, including paperwork, systems access coordination, and scheduled check-ins.
• Manage contractor onboarding documentation, including NDAs and Statements of Work, following the established Subcontractor Agreement framework.
• Maintain onboarding checklists and ensure a clear distinction between employee and contractor onboarding requirements.
• Draft new hire website bios and coordinate their publication.

Office Administration

• Retrieve, sort, and scan incoming mail; send tax and corporate mail; Process remote deposits; answer and route calls received on the main office line.
• Maintain office and kitchen inventory, including placing snack orders and stocking supplies.
• Coordinate meetings, events, and catering as needed.
• Own facilities logistics, including booking conference rooms and submitting building maintenance requests.
• Serve as the on-site point of contact for office vendors and facilities needs.

General Support

• Partner with the Senior HR Specialist to ensure a smooth transition from candidate to new hire.
• Support ad hoc tasks needed for the functions of HR and office administration.

Qualifications

• Bachelor's degree in Human Resources or a related field preferred.
• 3-5 years of experience in full-cycle recruiting, ideally within a financial or professional services firm.
• Demonstrated experience recruiting for executive-level roles, including C-suite or CFO-level searches preferred.
• Exposure to Applicant Tracking Systems required.
• Strong communication and interpersonal skills, with the ability to represent ROSE professionally to candidates, vendors, and visitors.
• Strong organizational skills and demonstrated attention to detail.
• Ability to manage competing priorities and effectively schedule across leadership calendars.
• Comfortable managing on-site office responsibilities in addition to recruiting duties.
• Resourceful and self-directed, with a track record of researching and troubleshooting issues independently.

What You'll Get with ROSE

ROSE is passionate about serving our clients and is dedicated to being a great place to work. Our professional work environment involves working alongside the best and the brightest professionals, competitive compensation, and long-term growth opportunities. ROSE also offers a comprehensive benefits package including health insurance subsidies up to 80%, Work + Life Fit options, 401(k) with company match, and educational reimbursements.

• Specific compensation will be based on the skills, experience, merit, location, education, and training.
• ROSE offers excellent benefits including Medical, Dental, Life, PTO days, Paid Holidays, a 401(k) Retirement Plan, Hybrid Work Options.

ROSE is an Equal Opportunity Employer. ROSE will not tolerate discrimination against any employee or applicants on any legally-recognized basis including, but not limited to: age; ancestry; childbirth or related medical condition; citizenship; color; creed; familial status; genetic information; height; weight; marital status; national origin; physical or mental disability or handicap; pregnancy; race; religion; sex; sexual orientation; uniform service member status or veteran status.

Third-party resume submissions are not accepted. Any resume submitted will be considered the property of ROSE, and ROSE will not be held liable to pay a placement fee.