Talent Agency Admin & Booking Coordinator

Playbill, Inc.; New York (NY); Híbrido; USD 28.000 - 33.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid schedule

Descripción de la vacante

The Mine, a New York talent agency, seeks an agency assistant to support agents and clients. You will coordinate auditions, manage calendars, and oversee bookings from offer to payment.

This role blends people skills with sharp administrative detail to move actors' careers forward. You’ll work in a fast-paced, intimate office near Grand Central, handling submissions, client comms, and paperwork while learning the agency business and industry tools.

Formación

• Experience at a talent agency or related entertainment business is helpful.
• Familiarity with industry tools like Breakdown Express, Actors Access, Casting Networks, or CRM platforms is a plus.

Responsabilidades

• Coordinate audition appointments, callbacks, and self-tape requests with instructions, confirm availability, and track deadlines.
• Maintain accurate audition tracking so agents can see outstanding materials, confirmations, and follow-ups at a glance.
• Handle calls and correspondence with clients, casting offices, managers, and production contacts professionally and promptly.
• Keep client calendars and availability current, flag conflicts and changes.
• Track bookings through to completion: offers, deal memos, contracts, payments, and commissions.
• Update client materials, contact records, and booking information, and help process new client paperwork.
• Support agents with submissions, meeting prep, research, and routine follow-up.
• Assist with office administration and client activities, including opening nights, gifts, and social media postings.

Conocimientos

Strong organization

Clear writing

Attention to deadlines

Discretion

Google Workspace

Willingness to learn

Theatre/TV/film interest

Collaborative approach

Herramientas

CRM platforms

Breakdown Express/Eco Cast

Actors Access

Casting Networks

Descripción del empleo

The Mine, a New York talent agency, seeks an agency assistant to support agents and clients. You will coordinate auditions, manage calendars, and oversee bookings from offer to payment.

This role blends people skills with sharp administrative detail to move actors' careers forward. You’ll work in a fast-paced, intimate office near Grand Central, handling submissions, client comms, and paperwork while learning the agency business and industry tools.