Talent Administrator

Americase International; Waxahachie (TX); Hybrid; USD 42,000 - 55,000; Full time

Job summary

Americase is seeking a detail-oriented Talent Administrator to join our Talent Team in Waxahachie, TX. The role supports HR operations across multiple sites, maintaining records, processing onboarding, assisting with benefits and payroll, and handling HR communications with care.

The position emphasizes confidentiality, compliance, and strong coordination across teams. Requires 1–2 years HR experience, MS Office mastery, and willingness to travel up to 30%.

Qualifications

• Associate's degree in HR, Business, or related field or equivalent experience.
• 1–2 years of HR, high-volume staffing, or workforce coordination experience.
• Proficiency with MS Office Suite and digital scheduling/calendar systems.

Responsibilities

• Assist Talent Team with administrative HR tasks, maintain records, and audit HR files.
• Serve as initial contact for employees on benefits, login and tech issues.
• Support payroll for MieTrak errors and leave requests; audit time discrepancies.
• Draft HR SOPs, policies, and handbook updates.
• Coordinate onboarding activities and temporary staffing efforts; support recruitment.
• Handle HR reporting, audits, compliance and confidentiality with sensitive information.
• Manage temporary workforce lifecycle: onboarding, tracking, extensions, terminations, and reporting.
• Coordinate pre-employment activities: background checks, drug screens, verifications.

Skills

MS Office Suite

HRIS/ATS proficiency

Travel up to 30%

Document management

HR reporting

Verbal & written communication

Confidentiality

Professional presence

Time management

Relationship-building

Education

Associate's degree in HR / Business

1–2 years HR or staffing experience

MS Office & scheduling systems proficiency

Tools

ADP or Workday

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Talent Administrator

Full Time Waxahachie, TX, US

Human Resources | Full-Time | On-Site (up to 30% travel) | Waxahachie, TX

Why Join Us?

At Americase our people are the foundation of everything we build. We're looking for a detail-oriented, people-focused Talent Administrator to join our Talent Team and help us create a positive experience for every candidate and employee. If you thrive in a fast paced, ever evolving environment and enjoy keeping HR operations running smoothly while being a trusted point of contact for employees across multiple sites, we'd love to meet you.

Position Summary

This position assists with a variety of HR tasks and processes in person, across multiple sites, including maintaining employee and recruiting records, preparing and processing HR documentation, coordinating onboarding activities, supporting temporary staffing and recruiting efforts, and assisting with employee-related inquiries and HR programs. The Talent Administrator works closely with multiple members of the Talent Team to ensure HR processes are organized, accurate, timely, and effectively communicated, playing an important role in supporting the day-to-day operations of the HR team.

Primary Duties & Responsibilities

Human Resources Administration

• Assists the Talent Team with various administrative tasks, including scanning documents and auditing HR files and spreadsheets.
• Serves as an initial point of contact for employees regarding benefits, login issues, and technical issues.
• Assists with payroll support for MieTrak errors and pending leave requests, following up with managers regarding time discrepancies.
• Drafts and documents HR SOPs and policies.
• Supports the review, updating, and distribution of the employee handbook and individual policies.
• Supports employee engagement initiatives, recognition programs (e.g., anniversaries, birthdays, and performance recognition), and company events.
• Responsible for badge distribution for employees and visitors.
• Maintains employee and recruiting records in the HRIS and other systems.
• Assists with HR reporting, audits, and compliance activities.
• Assists with benefits enrollment communications and HR-related employee inquiries.
• Provides administrative support for performance management, training, and other HR programs.
• Ensures confidentiality and proper handling of sensitive employee information.

Temporary Workforce Support

• Supports the Talent Team through the full life cycle of temporary employees, including onboarding support, assignment tracking, and internally escalating requests for extensions, conversions, and terminations.
• Monitors temporary labor usage, headcount, costs, and assignment durations.
• Maintains accurate records of temporary workforce activity and provides regular reporting to management.
• Supports the enforcement of company policies and applicable employment regulations related to contingent workers.
• Assists with the recruitment process for hourly, salaried, and professional positions as needed.
• Schedules interviews and coordinates communication between candidates and hiring managers as requested.
• Supports candidate experience initiatives throughout the hiring process.
• Coordinates pre-employment activities, including background checks, reference checks, drug screens, and employment verification processes.
• Coordinates new hire onboarding activities and orientation scheduling.
• Prepares onboarding documentation and ensures completion of required employment forms.
• Assists in coordinating equipment, system access, and training requirements for new employees.

Required Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• HRIS and applicant tracking system (ATS) proficiency.
• Ability and flexibility to travel up to 30% of the time to other company sites.
• Document management and digital filing systems.
• HR reporting, data entry, and recordkeeping.
• Strong verbal and written communication abilities.
• Discretion and confidentiality with sensitive information.
• Professional presence and internal customer-facing composure.
• Time management and ability to manage competing priorities.
• Relationship-building with agencies, managers, and candidates.

Education & Experience

Minimum Qualifications

• Associate's degree in Human Resources, Business Administration, or a related field required, or equivalent experience.
• 1–2 years of experience in human resources, high volume staffing, or workforce coordination.
• Proven proficiency with Microsoft Office Suite and digital scheduling/calendar systems.

Preferred Qualifications

• HR certifications such as PHR or SHRM-CP.
• Manufacturing or industrial environment experience preferred.
• Familiarity with HRIS platforms (ADP, Workday, or similar) and applicant tracking systems (ATS).
• Experience supporting multi-department HR functions at a production or warehouse facility.
• Bilingual English/Spanish a plus in alignment with site workforce demographics.

Pre-Employment Requirements: Employment with Americase is contingent upon successful completion of a pre-employment background check, drug screening, and verification of employment eligibility.

Americase is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law, including Title VII of the Civil Rights Act, the Age Discrimination in Employment Act (ADEA), the Genetic Information Nondiscrimination Act (GINA), the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA), the Americans with Disabilities Act (ADA/ADAAA), and the Texas Labor Code Chapter 21.

Reasonable Accommodations: Americase provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. If you require an accommodation to complete the application or interview process, please contact Human Resources.

E-Verify: Americase participates in E-Verify to confirm employment eligibility. For more information, visit www.e-verify.gov .

This job description is intended to describe the general nature and level of work being performed. It is not intended to be a complete list of all responsibilities, duties, and skills required. Americase reserves the right to modify job duties as needed.