Talent Acquisition Specialist

The Dover Companies; St. Louis (MO); On-site; USD 35,000 - 45,000; Full time

Job summary

The Dover Companies is seeking a Talent Acquisition Specialist to enhance hiring processes and support recruitment planning. This role involves managing the ATS, conducting interviews, and collaborating with hiring managers to attract top talent. Ideal candidates will have a degree in HR or related fields and experience in recruitment. Join a dynamic team committed to excellence and innovation in staffing.

Qualifications

• 2+ years of experience in talent acquisition or HR coordination preferred.
• Familiarity with employment law and recruitment tools.
• Strong interpersonal skills required.

Responsibilities

• Manage and optimize the Applicant Tracking System (ATS).
• Create and publish job postings across various platforms.
• Conduct phone screenings and in-depth interviews.

Skills

Communication

Attention to detail

Analytical skills

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

Applicant Tracking System (ATS)

MS Office Suite

Job description

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Talent Acquisition Manager | The Dover Companies

Job Title: Talent Acquisition Specialist

Location: The Dover Companies Corporate Office, St. Louis MO (In-Person)

Position Type: Full-time

Reports To: Talent Acquisition Manager

About The Dover Companies: The Dover Companies—comprising Cedarhurst Senior Living, Medicine Express Long-Term Care Pharmacy, Dover Development, Dover Capital, Dover Health, and Brahms Construction—specialize in the development, construction, and management of senior living communities throughout the Midwest. Our integrated approach enables us to create vibrant environments where seniors can thrive, supported by a full continuum of services designed to enhance their quality of life.

Position Overview: The Talent Acquisition Specialist (TAS), reporting directly to the Talent Acquisition Manager, plays a key role in improving the hiring and onboarding processes by managing training sessions, developing training materials, and implementing initiatives to streamline onboarding. They collaborate with hiring managers to understand staffing needs, assist in creating and updating job descriptions, and develop strategies for sourcing hard-to-fill roles. The TAS proactively builds and maintains a pipeline of candidates, conducts phone screenings and interviews, and supports recruitment planning. They also help track key recruitment metrics, optimize expenses, and work with leadership to attract top talent and enhance the employer brand.

Key Responsibilities:

• Support in the maintenance and optimization of the Applicant Tracking System (ATS), ensuring access controls, permissions, and training materials are up to date. Provide troubleshooting support for ATS users and evaluate system functionality to suggest improvements based on user feedback and recruitment needs.
• Create, publish, and manage job postings across various platforms (including Indeed and LinkedIn), ensuring they are optimized to attract qualified talent and reach potential candidates.
• Assist in the organization and participation of job fairs, recruitment events, and outreach activities to attract talent.
• Ensure a seamless and positive experience for candidates from initial outreach to onboarding; collaborate with hiring managers to provide a welcoming experience, and check in with newly hired employees to gather feedback and ensure they feel supported during their integration into the company.
• Collaborate with the Talent Acquisition Manager and leaders to identify current and future staffing needs, develop strategies to recruit for hard to fill positions, and implement initiatives to enhance our employer brand and attract top talent.
• Assist in recruitment planning and interviewing processes, including helping with offer letters and onboarding.
• Support the creation and management of recruitment reports, tracking key metrics such as time to fill, cost per hire, and source of hire, using tools such as Excel, Business Intelligence tools, and ATS reporting features, while analyzing data to provide insights and guide process improvements.
• Assist with managing recruitment expenses to ensure adherence to the budget, while recommending cost-effective strategies and optimizing spending on job boards, advertising and other recruitment channels.
• Manage the development and delivery of Talent Acquisition training sessions, training materials, and help implement new initiatives to streamline onboarding and improve the hiring process.
• Collaborate on developing strategies aimed at improving employee retention, focusing on engagement, satisfaction, and growth opportunities.
• Build and maintain strong, collaborative partnerships with hiring managers to fully understand their staffing needs and proactively respond with tailored recruitment strategies.
• Proactively source candidates using various platforms (LinkedIn, job boards, social media, and networking events) to build and maintain a pipeline of qualified candidates for current and future openings.
• Develop creative sourcing strategies for hard-to-fill roles, utilizing platforms such as LinkedIn Recruiter, niche job boards, and industry-specific networks.
• Conduct initial phone screenings and in-depth interviews to assess candidate qualifications, experience, and cultural fit for the organization.
• Collaborate with the marketing team to create and promote employer branding initiatives, such as creating content for social media, developing employee testimonials, and supporting marketing campaigns that highlight the company's culture, values, and employee experience to attract top talent.
• Assist in ensuring the recruitment process adheres to relevant laws and regulations, including equal opportunity employment and data protection laws.
• Conduct audits of the new hire process to ensure compliance with company policies and identify areas for improvement.
• Champion inclusion and diversity in the recruitment process.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Two or more (2+) year(s) of experience in talent acquisition, recruitment, or HR coordination preferred.
• Familiarity with employment law is preferred.
• Understanding of applicant tracking systems and recruitment tools is preferred. Experience with Apploi is a plus.
• This position is required to have excellent communication and interpersonal skills.
• Strong skills in attention to detail and accuracy is required.
• Strong analytical and troubleshooting skills to support ATS issues and improve recruitment processes is preferred.
• Familiarity with tracking and analyzing recruitment data to assess key performance metrics is preferred.
• Proficiency in MS Office suite and experience with HRIS systems is preferred.

Working Conditions:

• While performing the duties of this job, the employee is occasionally required to stand/move, communicate, and identify written information. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl and lift and/or move up to 50 pounds independently.
• This position requires the employee to be present at the corporate office daily. The role involves working at a desk for most of the workday.
• This position may need to move through areas of the corporate office or other worksites of the organization.
• Occasional travel (up to 20%) may be required for recruitment events, training events, or site visits, depending on the organization’s needs.
• This position involves juggling multiple recruitment processes simultaneously, which requires strong time management and organizational skills. There may be deadlines for hiring specific roles or initiatives.
• Must be proficient in video conferencing tools, email, and Microsoft Office Suite for managing reports, schedules, and communications.
• This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment.
• Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning.

Apply now to be part of a dynamic team that values innovation, teamwork, and excellence.

We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Hospitals and Health Care and Construction

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