Talent Acquisition Scheduler

RemoteLeads; United States; Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

401(k) matching up to 4%

Medical, dental, vision insurance

Remote work options & global mobility

20 vacation days + personal well-being

Job summary

RemoteLeads seeks a Recruitment Coordinator to orchestrate interviews across teams, time zones and locations. You will own scheduling logistics, invites, links, travel arrangements, and serve as the primary contact for candidates.

Collaborating with Talent Acquisition Partners and hiring managers, you will resolve scheduling conflicts, keep ATS records up to date, monitor activity, and drive efficient recruitment workflows with professional, discreet communication.

Qualifications

• Previous experience in recruitment coordination, talent acquisition, scheduling, HR administration, or a similar support role.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating complex calendars across multiple stakeholders and time zones.
• Excellent professional and candidate-focused communication skills.
• High attention to detail and commitment to accuracy.
• Experience with Applicant Tracking Systems and Microsoft Office, particularly Outlook, Teams, and Excel.
• Strong problem-solving skills and confidence handling scheduling challenges.
• Ability to build effective relationships with candidates, hiring managers, and colleagues at all levels.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Coordinate interviews across teams, locations, business functions, and time zones.
• Manage interview logistics, including calendar invitations, meeting links, room bookings, and required travel arrangements.
• Act as the primary contact for candidates throughout the interview process.
• Partner with Talent Acquisition Partners and hiring managers to resolve scheduling conflicts and maintain efficient interview workflows.
• Maintain accurate candidate and interview records in the Applicant Tracking System.
• Monitor interview activity, identify scheduling challenges, and resolve issues proactively.
• Communicate with candidates and stakeholders in a timely, professional, and inclusive manner.
• Support recruitment reporting and scheduling metrics.
• Identify opportunities to improve recruitment coordination processes and operational efficiency.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

ATS experience

MS Office (Outlook/Teams/Excel)

Time-zone coordination

Relationship building

Discretion & professionalism

Tools

Applicant Tracking System (ATS)

Job description

Description:

• Coordinate interviews across teams, locations, business functions, and time zones.
• Manage interview logistics, including calendar invitations, meeting links, room bookings, and required travel arrangements.
• Act as the primary contact for candidates throughout the interview process.
• Partner with Talent Acquisition Partners and hiring managers to resolve scheduling conflicts and maintain efficient interview workflows.
• Maintain accurate candidate and interview records in the Applicant Tracking System.
• Monitor interview activity, identify scheduling challenges, and resolve issues proactively.
• Communicate with candidates and stakeholders in a timely, professional, and inclusive manner.
• Support recruitment reporting and scheduling metrics.
• Identify opportunities to improve recruitment coordination processes and operational efficiency.

Requirements:

• Previous experience in recruitment coordination, talent acquisition, scheduling, HR administration, or a similar support role.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating complex calendars across multiple stakeholders and time zones.
• Excellent professional and candidate-focused communication skills.
• High attention to detail and commitment to accuracy.
• Experience with Applicant Tracking Systems and Microsoft Office, particularly Outlook, Teams, and Excel.
• Strong problem-solving skills and confidence handling scheduling challenges.
• Ability to build effective relationships with candidates, hiring managers, and colleagues at all levels.
• Ability to handle confidential information with discretion and professionalism.
• Commitment to creating exceptional candidate and stakeholder experiences.

Benefits:

• 401(k) plan with employer matching contributions up to 4%, immediately vested.
• Medical, dental, vision, life insurance, and disability coverage.
• Flexible hybrid and remote work options, including the ability to work globally for two weeks each year.
• 20 vacation days, one personal well-being day, nine public holidays, end-of-year holidays, and seasonal early Summer Friday finishes.
• Employee assistance program with free counseling and personalized health support.
• Enhanced maternity, paternity, family leave, and fertility policies.
• On-demand training, career development support, and global mobility opportunities.
• Inclusive culture supported by six Employee Network Groups and Disability Confident practices.