Talent Acquisition Representative

Viejas Casino & Resort; Alpine (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Viejas Center of Career Development seeks a Talent Acquisition Representative to support the day-to-day HR operations, greet guests and team members, and assist applicants with the applicant tracking system and onboarding of new hires.

Responsibilities include coordinating appointments, entering data in the ATS, ensuring documents are complete, and providing back-up support to the front desk as needed. Strong communication and confidentiality are essential.

Qualifications

• Bachelor's degree preferred.
• 1 to 2 years of experience in Human Resources administration, or related area.
• Bilingual in Spanish required.
• Beginning to intermediate experience working with computer systems, including HCM platforms, ATS, and Microsoft Office Suite.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Serves as the first point of contact for the HR VCCD department; greets, directs, answers, and provides information to candidates, team members, vendors, and guests regarding general HR and company inquiries.
• Answers calls/voicemails and redirects inquiries to appropriate staff.
• Assists with onboarding and coordination of appointments; supports applicant tracking and onboarding system.
• Enters data and resolves discrepancies in the ATS in a timely manner.
• Reviews applications and onboarding information to ensure items are completed correctly.
• Administers pre-employment processes and coordinates testing and documentation.

Skills

Bilingual Spanish

Excellent communication

Attention to detail

Organizational skills

Customer service

Education

Bachelor's degree preferred

Tools

HCM systems

ATS

Microsoft Office

Job description

Job Summary

The Talent Acquisition Representative is responsible for supporting the day-to-day operations of the Talent Acquisition Department at the Viejas Center of Career Development (VCCD), including greeting guests and team members, answering general inquiries about Human Resources and the organization, assisting applicants with the applicant tracking system and onboarding of new hires.

Job Description

• Serves as the first point of contact for Human Resources VCCD department; greets, directs, answers, and provides information to candidates, team members, vendors, and guests regarding general Human Resources and company inquiries.
• Answer and respond to calls and voicemails and/or redirect those inquiries to appropriate staff.
• Serves as backup to the front desk in the absence of the Training Specialist.
• Contacts applicants and assists throughout the hiring and onboarding process to include coordinating all appointments and assisting with electronic applicant and onboarding system.
• Enters data and resolves data discrepancies in the applicant tracking and applicant tracking systems in a timely manner.
• Adds new information to files in a timely manner and/or transfers them to electronic storage.
• Reviews applications and online onboarding information and documents to ensure that all items are completed correctly.
• Administers pre-employment drug tests to new hires and current team members to include tracking and providing test results to the respective recruiters and/or departments.
• Initiates, prepares processes and distributes other support documents, including application process, drug and alcohol screening, I-9 employment verification, confidentiality agreements, W-4, etc.
• Assists with the coordination of appointments with gaming commission and reviews of new hire paperwork for accuracy, uniform fitting, and passport photos.
• Coordinates the internal transfer process of team members and ensures all requisites are met.
• Processes pre-employment I-9 verification and re-verification process using E-Verify for new candidates and follows all related regulations and procedures.
• Assist with setup, organization, and candidate placement at Hiring Events, off and on property.
• Provides support with HR projects and other duties as needed
• Does not provide supervision to other team members.
• Bachelor's degree preferred.
• 1 to 2 years of experience in Human Resources administration, or related area.
• Bilingual in Spanish required.
• Beginning to intermediate experience working with computer systems, including Human Capital Management, (HCM) platforms, Applicant Tracking Systems, (ATS), and Microsoft Office Suite.
• Excellent written, verbal, and interpersonal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work in a fast-paced environment and adhere to deadlines.
• Ability to maintain confidentiality.
• Ability to adhere to policies and procedures.
• Ability to be flexible and adapt well to change.
• Ability to maintain professionalism and composure in difficult situations.
• Ability to accept constructive criticism.
• Must be a self-starter and able to work independently and as a team.

Hiring Preference

The Viejas Band of Kumeyaay Indians is an equal opportunity employer. Consistent with tribal and federal law, the Viejas Band of Kumeyaay Indians applies Native American preference in hiring.