Talent Acquisition Operations Specialist

Summit Medical Group, P.L.L.C.; Knoxville (TN); On-site; USD 39,000 - 48,000; Full time

Job summary

Summit Medical Group in Knoxville seeks a Talent Acquisition Assistant to support recruiting logistics, candidate coordination, onboarding administration, data management, and recruiting support activities. The role enables the Talent Acquisition team to focus on sourcing, relationship building, and hiring by handling administrative processes and operational support.

The position emphasizes strong organizational skills, attention to detail, confidentiality, and effective communication across

Qualifications

• Requires high school diploma; bachelor's degree preferred.
• 1 year of experience in healthcare, HR, data entry or office work preferred.
• Strong customer service and candidate experience orientation.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as primary administrative support for Talent Acquisition: scheduling interviews, coordinating candidate communications, preparing offer docs, onboarding paperwork, meeting logistics.
• Track pre-employment activities and onboarding progress with hiring managers and HR.
• Maintain accurate data in HRIS, ATS, and related systems; ensure data integrity.
• Prepare and distribute reports related to recruiting, onboarding, and HR activities.
• Coordinate physician and provider candidate site visits, travel, lodging, and meals.
• Support onboarding logistics and orientation activities for new hires.
• Assist with recruitment lifecycle materials and workflows; maintain candidate and recruiter processes.
• Coordinate student, resident, extern, internship and workforce development programs.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time-management

Confidentiality

Microsoft Office

HRIS

ATS

UKG familiarity

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

HRIS

Applicant Tracking System (ATS)

UKG

Job description

Summit Medical Group in Knoxville seeks a Talent Acquisition Assistant to support recruiting logistics, candidate coordination, onboarding administration, data management, and recruiting support activities. The role enables the Talent Acquisition team to focus on sourcing, relationship building, and hiring by handling administrative processes and operational support.

The position emphasizes strong organizational skills, attention to detail, confidentiality, and effective communication across