Talent Acquisition Coordinator

Summit Medical Group, P.L.L.C.; Knoxville (TN); On-site; USD 39,000 - 48,000; Full time

Job summary

Summit Medical Group in Knoxville seeks a Talent Acquisition Assistant to support recruiting logistics, candidate coordination, onboarding administration, data management, and recruiting support activities. The role enables the Talent Acquisition team to focus on sourcing, relationship building, and hiring by handling administrative processes and operational support.

The position emphasizes strong organizational skills, attention to detail, confidentiality, and effective communication across

Qualifications

• Requires high school diploma; bachelor's degree preferred.
• 1 year of experience in healthcare, HR, data entry or office work preferred.
• Strong customer service and candidate experience orientation.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as primary administrative support for Talent Acquisition: scheduling interviews, coordinating candidate communications, preparing offer docs, onboarding paperwork, meeting logistics.
• Track pre-employment activities and onboarding progress with hiring managers and HR.
• Maintain accurate data in HRIS, ATS, and related systems; ensure data integrity.
• Prepare and distribute reports related to recruiting, onboarding, and HR activities.
• Coordinate physician and provider candidate site visits, travel, lodging, and meals.
• Support onboarding logistics and orientation activities for new hires.
• Assist with recruitment lifecycle materials and workflows; maintain candidate and recruiter processes.
• Coordinate student, resident, extern, internship and workforce development programs.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time-management

Confidentiality

Microsoft Office

HRIS

ATS

UKG familiarity

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

HRIS

Applicant Tracking System (ATS)

UKG

Job description

Summit Medical Group is recruiting for a Talent Acquisition Assistant. This is a Full time position.

This role serves as the administrative foundation of the Talent Acquisition function by managing recruiting logistics, candidate coordination, onboarding administration, data management, and recruiting support activities. The position enables the Talent Acquisition team to focus on sourcing, relationship building, candidate engagement, and hiring activities by assuming primary responsibility for administrative processes and operational support.

Examples of Duties (List does not include all duties assigned)

• Serves as the primary administrative support resource for the Talent Acquisition team, managing interview scheduling, candidate communications, offer documentation, onboarding paperwork, recruiting event logistics, meeting coordination, and other administrative activities that enable recruiters to focus on candidate sourcing, relationship building, and hiring activities.
• Coordinates and tracks pre-employment activities following offer acceptance, maintaining communication with incoming employees, hiring managers, and Human Resources as needed to monitor onboarding progress, facilitate completion of required steps, and support readiness for an employee’s first day of work.
• Maintains accurate employee, provider, and candidate data within HRIS, applicant tracking, and related systems, ensuring timely and accurate data entry and record maintenance.
• Prepares, distributes, and maintains reports related to recruiting, onboarding, personnel, and other Human Resources activities.
• Coordinates physician and provider candidate site visits by arranging travel, lodging, transportation, meals, itineraries, physician dinners, practice visits, and other logistics to ensure an exceptional candidate experience.
• Coordinates physician and provider onboarding and orientation logistics, including scheduling, communications, agenda preparation, documentation, and related administrative activities.
• Provides administrative support throughout the recruitment lifecycle by coordinating interviews, scheduling candidate activities, preparing recruitment materials, and maintaining recruiting workflows.
• Coordinates and administers student, resident, externship, internship, shadowing, and workforce development programs, including scheduling, communications, documentation, placement tracking, and participant support.
• Assists with the development, organization, and distribution of recruitment marketing materials, promotional items, and recruiting event resources.
• Coordinates recruiting events, residency engagement activities, physician dinners, career fairs, and workforce development initiatives by managing logistics, communications, registrations, materials, and participant coordination.
• Assists in maintaining recruiting social media platforms and recruitment marketing efforts by scheduling content, monitoring engagement, and preparing performance metrics and reports.
• Processes, prepares, maintains, and distributes Human Resources records, forms, correspondence, and other departmental documentation while ensuring accuracy and confidentiality.
• Participates in departmental meetings, training sessions, and organizational events as assigned
• Substitutes for corporate receptionists when needed.
• Performs other related duties as assigned.

Experience & Qualifications

• One (1) year of experience in a position related to healthcare, Human Resources, data entry, and/or office work preferred.
• Demonstrated ability to provide exceptional customer service and create a positive experience for candidates, employees, providers, leaders, and other internal and external stakeholders.
• Strong organizational and time-management skills, with the ability to coordinate multiple processes, monitor deadlines, track outstanding activities, and ensure timely follow-through.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Proficient in Microsoft Office Suite; experience with HRIS, applicant tracking systems (ATS), or other HR software preferred. Experience with UKG highly preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and as part of a team.

Education

• High school diploma (or equivalent) required.
• Bachelor’s degree preferred.

Summit Medical Group is East Tennessee’s largest primary care organization with more than 566 providers at 103 practice locations in 23 counties. Summit also consists of four diagnostic centers, mobile diagnostic services, eight physical therapy centers, four express clinics, central laboratory, and sleep services center. Summit provides healthcare services to more than 478,000 patients, averaging over one million encounters annually. For more information, visit www.summitmedical.com (https://urldefense.proofpoint.com/v2/url?u=http-3A__www.summitmedical.com&d=DQQFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=MAQVDh4-0f2aeAFaXx3yVKv29hZUQV_2Is-O3k2VIx4&m=e85oA1ilUTOFcMs9XbID_ZBmSK2ITxy67gm8avuIfxI&s=bu7ixWOvOGA8F95eGQcpNwSGe3yLKXdQToL0A6CUusE&e=)

• In addition to our commitment to the health of our community, our organization is also committed to the health of our employees through our employee Wellness Program.
• Employees receive a discounted monthly insurance premium if they actively participate in the wellness program.
• Pre-employment drug testing will occur prior to starting work and only candidates who pass the drug test will be considered eligible for employment.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.