Talent Acquisition Operation Lead

Jobgether; United States; A distancia; USD 82.000 - 125.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

ESOP

Healthcare coverage

401(k) with company match

Paid time off

Parental leave

Tuition reimbursement

Referral bonus up to $5000

Descripción de la vacante

Jobgether is seeking a senior Talent Acquisition Operations leader to act as the central point of contact for a distributed recruiting team across the U.S. and India.

You will own the background investigation program, administer the employee referral program, and manage third-party staffing and vendor relationships. Responsibilities include maintaining ATS data, producing leadership dashboards, and ensuring OFCCP/EEO compliance.

Formación

• Education: Bachelor's degree required, or four additional years of relevant professional experience in lieu of a degree.
• Professional Experience: At least eight years in talent acquisition, recruiting operations, or HR operations.
• Background Screening Expertise: At least two years managing background investigation programs for 500+ employees.
• Vendor and Staffing Management: Experience managing external vendors, staffing suppliers, or RPO partners with SLA management.
• Process Optimization: Ability to improve talent acquisition processes and implement operational efficiencies across a recruiting organization.
• Systems and Analytics: Strong knowledge of ATS and HR reporting, translating data into insights.
• Compliance Knowledge: Experience supporting talent acquisition compliance and audits.
• Organizational Skills: Attention to detail, prioritization, and time management across multiple programs.
• Communication and Collaboration: Strong written and verbal communication across departments and time zones.
• Preferred Qualifications: Government contracting experience, Workday Recruiting/HCM familiarity, OFCCP/EEO/I-9 knowledge.
• Additional Advantages: Experience with contingent workforce programs, VMS, and certifications like PHR/SHRM-CP.

Responsabilidades

• Talent Acquisition Operations: coordinate daily workflows and ensure process adherence across U.S. and India recruiters.
• Background Investigation Management: own end-to-end background screening, adjudications, and vendor relationships.
• Employee Referral Program: manage eligibility, submissions, payouts, and reporting.
• Third-Party Staffing Coordination: onboard and track submissions with vendors and RPOs.
• Vendor and Contract Management: oversee vendor contracts, renewals, and expenditures.
• Reporting and Systems Administration: maintain ATS data and produce dashboards for leadership.
• Compliance and Audit Readiness: ensure OFCCP/EEO compliance and assist audits.
• Process Improvement and Documentation: develop SOPs and templates to standardize workflows.
• Onboarding Coordination: coordinate pre-boarding and onboarding handoffs with HR.
• Cross-Functional Collaboration: work with recruiters, HR, payroll, and managers across time zones.

Conocimientos

Communication

Time management

Documentation

Cross-functional collaboration

Attention to detail

Educación

Bachelor's degree

Equivalent professional experience

Herramientas

Workday Recruiting

Descripción del empleo

Accountabilities

• Talent Acquisition Operations: Serve as the central operational point of contact for a distributed recruiting team, coordinating daily workflows, handoffs, and process adherence across U.S.- and India-based recruiters and leadership.
• Background Investigation Management: Own the end-to-end background screening program, including initiating and tracking adjudications, managing vendor relationships, monitoring completion status, escalating exceptions, and maintaining accurate, compliant, audit‑ready candidate records.
• Employee Referral Program: Administer the employee referral program by maintaining eligibility rules, tracking submissions and payouts, coordinating with HR and Payroll, organizing promotional initiatives, and reporting on program performance.
• Third-Party Staffing Coordination: Manage staffing suppliers and Recruitment Process Outsourcing (RPO) partners, including onboarding, requisition distribution, candidate submission tracking, supplier communication, and adherence to contractual terms, processes, and rate requirements.
• Vendor and Contract Management: Oversee vendors supporting talent acquisition tools and services, maintain contracts and renewal schedules, track expenditures, monitor service quality, and identify opportunities to improve or expand the vendor ecosystem.
• Reporting and Systems Administration: Maintain the integrity of applicant tracking system (ATS) data and develop recurring reports and dashboards covering recruiting pipelines, time-to-fill, program effectiveness, and vendor performance to support leadership decisions.
• Compliance and Audit Readiness: Ensure talent acquisition activities comply with applicable OFCCP and EEO requirements, recordkeeping standards, internal procedures, and data integrity expectations. Support internal and external audits as needed.
• Process Improvement and Documentation: Develop, standardize, and maintain standard operating procedures, templates, and job aids that improve consistency across regions, streamline workflows, and reduce operational dependencies.
• Onboarding Coordination: Facilitate seamless transitions from candidate selection to employment by coordinating pre‑boarding and onboarding handoffs with HR, HR business partners, and hiring managers.
• Cross-Functional Collaboration: Partner with recruiters, HR, Payroll, hiring managers, leadership, and external suppliers to resolve operational challenges, improve service delivery, and maintain effective communication across time zones.

Requirements

• Education: Bachelor's degree required, or an additional four years of relevant professional experience in lieu of a degree.
• Professional Experience: At least eight years of experience in talent acquisition, recruiting operations, or HR operations.
• Background Screening Expertise: At least two years of experience managing background investigation programs within an organization of 500 or more employees.
• Vendor and Staffing Management: Demonstrated experience managing external vendors, staffing suppliers, or RPO partners, including performance monitoring and service-level agreement (SLA) management.
• Process Optimization: Proven ability to improve talent acquisition processes, establish standardized workflows, and implement operational efficiencies across a recruiting organization.
• Systems and Analytics: Strong working knowledge of applicant tracking systems and HR reporting, with the ability to maintain accurate records and translate operational data into meaningful insights.
• Compliance Knowledge: Experience supporting talent acquisition compliance and audit activities, including applicant recordkeeping, data integrity, and adherence to relevant regulatory requirements.
• Organizational Skills: Exceptional attention to detail, documentation, prioritization, and time management, with the ability to manage multiple concurrent programs in a fast-paced environment.
• Communication and Collaboration: Strong written and verbal communication skills, sound judgment, and the ability to coordinate effectively with stakeholders across departments, regions, and time zones.
• Preferred Qualifications: Experience in government contracting, familiarity with Workday Recruiting or HCM, and working knowledge of OFCCP, EEO, and I-9 requirements.
• Additional Advantages: Experience with contingent workforce programs or vendor management systems (VMS), professional certifications such as PHR, SHRM-CP, or Certified Staffing Professional, and experience supporting globally distributed or offshore recruiting teams.

Benefits

• Competitive Salary: Targeted annual base salary of $82,000–$125,000 , depending on experience, skills, qualifications, certifications, and work location.
• Remote Work: Fully remote position supporting a geographically distributed team.
• Employee Ownership: Participation in an Employee Stock Ownership Plan (ESOP), allowing eligible employees to share in the organization's success.
• Healthcare Coverage: Medical, dental, vision, and life insurance available from the start of employment.
• Retirement Savings: 401(k) retirement plan with a 5% employer match on base compensation and immediate 100% vesting.
• Paid Time Off: Paid time off and 88 hours of flexible holiday leave annually.
• Family Support: Parental leave benefits to support employees and their families.
• Learning and Development: Tuition reimbursement, a dedicated learning allowance, training resources, and opportunities for ongoing professional development.
• Referral Incentives: Employee referral bonus program offering up to $5,000.
• Additional Compensation: Qualified overtime opportunities, where applicable.
• Collaborative Culture: An inclusive, employee‑owned environment that values curiosity, innovation, continuous learning, collaboration, and shared success.
• Meaningful Work: Opportunities to contribute to impactful client projects while helping strengthen internal operations and organizational growth.