Talent Acquisition Coordinator

C3.ai, Inc.; Redwood City (CA); On-site; USD 79,000 - 98,000; Full time

Benefits offered by this job

Benefits package

Equity program

Job summary

C3 AI in Redwood City is seeking a highly organized Talent Acquisition Coordinator to own the end-to-end interview scheduling and ensure a world-class candidate experience.

You will partner with recruiters and hiring managers to navigate complex scheduling, manage Greenhouse and GoodTime.io workflows, and support recruiting initiatives while maintaining data integrity and timely updates for candidates.

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field is required.
• 2+ years in Talent Acquisition Coordination or Recruiting Operations.
• Advanced hands-on experience with Greenhouse (ATS) and GoodTime.io (or similar scheduling tools).
• Strong written and verbal communication with professional email etiquette.

Responsibilities

• Own the end-to-end interview lifecycle, coordinating panel interviews and onsite visits.
• Maintain data integrity in Greenhouse, keeping records and communications accurate.
• Serve as primary candidate contact, providing timely updates and a positive experience.
• Assist in planning recruiting initiatives such as university events and hiring sprints.
• Build relationships with recruiters, hiring managers, and external partners to keep hiring processes smooth.
• Generate reports on pipeline health and candidate status to inform decisions.
• Identify opportunities to improve workflows and scheduling efficiency.

Skills

Verbal & written communication

Organizational skills

Confidentiality

Multitasking

Education

Bachelor’s degree in HR/Business Administration

Tools

Greenhouse (ATS)

GoodTime.io

Job description

C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise. Learn more at: C3 AI

C3 AI is seeking a highly organized and proactive Talent Acquisition Coordinator to join our team in Redwood City. In this role, you are the face of the candidate experience and the engine behind our recruiting operations. You will partner closely with recruiters and hiring managers to navigate complex scheduling and ensure a seamless, world-class interview process.

We are looking for a collaborator who is diligent, humble, and relentlessly focused on results.

Responsibilities:

• Own the end-to-end interview lifecycle, using GoodTime.io to coordinate complex panel interviews and onsite visits between candidates and hiring teams.
• Maintain impeccable data integrity within Greenhouse, ensuring candidate records, stages, and communications are accurate and up-to-date.
• Serve as the primary point of contact for candidates, providing timely updates and a "signature" experience from initial contact to offer.
• Assist in the planning and execution of recruiting initiatives, such as university events, and hiring sprints.
• Build strong, trust-based relationships with recruiters, hiring managers, and external partners to keep the hiring machine running smoothly.
• Generate accurate reports on pipeline health and candidate status to help the team make data-driven decisions.
• Continuously identify opportunities to improve workflows, scheduling efficiency, and the overall candidate journey.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in a Talent Acquisition Coordinator or Recruiting Operations role.
• Advanced hands-on experience with Greenhouse (ATS) and GoodTime.io (or similar automated scheduling tools) is highly preferred.
• Exceptional verbal and written communication skills with a mastery of professional email etiquette.
• Superior organizational skills with the ability to manage multiple moving parts without dropping the ball.
• Proven ability to handle sensitive information with the highest level of confidentiality and professionalism.

Candidates must be authorized to work in the United States without the need for current or future company sponsorship.

C3 AI provides excellent benefits, a competitive compensation package and generous equity plan.

California Base Pay Range: $79,000 - $98,000 USD

C3 AI is proud to be an Equal Opportunity and Affirmitive Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.