TALENT ACQUISITION COORDINATOR

Socket.dev; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Nox Group is seeking a Talent Acquisition Coordinator to drive the offer-to-hire process, from recruiter hand-off through signed offer and transition to onboarding. You will coordinate pre-onboarding documentation, ensure compliance, and enable a fast, quality hiring velocity while delivering a positive candidate experience.

The role requires strong organizational skills, experience with Greenhouse, and the ability to partner with HR, payroll, onboarding, and operations teams in a fast-paced

Qualifications

• Experience working with ATS and HR processes; experience supporting offer management, onboarding, or full-cycle recruiting preferred.
• Exceptional organizational skills with ability to manage high-volume workload while maintaining accuracy and urgency.
• Strong written and verbal communication, with ability to collaborate across teams.

Responsibilities

• Provides high-level customer service to candidates and internal stakeholders.
• Identify bottlenecks and opportunities for improvement in the offer-to-hire process.
• Document and maintain offer management and pre-onboarding procedures; ensure consistent execution across Talent Acquisition.
• Owns end-to-end offer process in Greenhouse Recruiting from hand-off to hired status.
• Coordinate candidate travel and interview logistics as required.
• Support onboarding, payroll, HR, and related teams to ensure smooth transitions.

Skills

Recruiting coordination

ATS experience (Greenhouse)

HR processes

Organizational skills

Communication

Problem solving

Tools

Greenhouse

Job description

At Nox Group, we are dedicated to humanizing construction as one of the fastest-growing industrial enterprises in the US. Nox Group owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels, and our teams set the standard as industry leaders. As we continue to expand our reach nationwide, we seek people who are passionate about personal growth and eager to make a positive impact throughout the industries and communities we serve. We prioritize our people, our partners, and our relationships. Start your journey today and join our skilled team.

Our Talent Acquisition Coordinator serves as the operational backbone of the Talent Acquisition function, owning the execution and coordination of the offer-to-hire process. This role ensures offers; candidate coordination, pre-onboarding documentation, compliance requirements, and onboarding readiness are managed accurately, efficiently, and consistently. The Talent Acquisition Coordinator takes ownership of each candidate from recruiter hand-off through signed offer, verified pre-onboarding requirements, and a clean transition to hired status in Greenhouse Recruiting (GHR), proactively removing barriers and helping drive hiring velocity, quality, and a positive candidate experience.

Responsibilities

• Provides a high-level of customer service to both candidates and internal stakeholders.
• Proactively identify bottlenecks, recurring issues, and opportunities for improvement within the offer-to-hire process.
• Bring forward recommended solutions and partner with Talent leadership to implement recruiting best practices that improve hiring velocity, quality, candidate experience, and process consistency.
• Help document and maintain offer management and pre-onboarding operating procedures to ensure consistent execution across the Professional Talent Acquisition team.
• Owns and Drives Hiring Velocity and Quality
• Serves as a critical checkpoint in the offer-to-hire process, ensuring every offer, required compliance document, and candidates transitioned to hired status are managed accurately and efficiently.
• Proactively identifies and resolves issues that could delay an offer, start date, or candidate progression.
• Understands that delays or errors create recruiter rework, impact the candidate experience, and can directly affect a project’s ability to meet workforce needs.
• Own the end-to-end offer process in Greenhouse Recruiting, from recruiter hand-off through signed offer to hired status.
• Offer generation and compliance verification.
• Pre-hire documentation management and collection
• Hire execution (Hand off to the onboarding team)
• New hire pipeline tracking and status management
• New Hire Orientation readiness and onboarding tracking
• Collects, validates, and tracks all required pre-hire documentation for professional hires, including OSHA 10/30 credentials, per diem documentation, and other required pre-employment documentation, ensuring all requirements are accurate, complete, and received prior to the candidate transitioning to the onboarding team.
• OSHA and other credentials, per diem paperwork, and new hire documentation all must be collected, validated, and on file before a candidate starts. Our coordinators are the checkpoint that keeps this consistent across every region, protecting the company from compliance gaps at the point of hire.
• Candidate & Recruiting Coordination
• Pre-Onboarding candidate and applicant communication support.
• Assisting talent acquisition specialists with support needed during the offer stage.
• ATS, Data & Process Integrity
• Verifying the information needed flows correctly from our applicant tracking system over to the appropriate team. (Example: Payroll employee referral report)
• Coordinate candidate interview travel and coordination such as flights, hotel, and car rentals for the talent acquisition team as required.
• Travel Communication and itinerary management.
• Individual travel and coordination support for the talent acquisition team as required.
• Partner and collaborate daily with support groups including but such as our Onboarding, Payroll, Human Resources, People Experience, and the Operations Executive Assistant Team.
• Will be the first line of support for questions regarding all offer management and pre-onboarding talent acquisition operating procedures and best practices.

Qualifications

• 3–5 years of experience in recruiting coordination, talent acquisition operations, human resources, or a highly organized administrative role preferred
• Experience working within an Applicant Tracking System (ATS); Greenhouse experience highly preferred.
• Working knowledge of recruiting and HR processes, with experience supporting offer management, pre-employment, onboarding, or full-cycle recruiting preferred
• Exceptional organizational skills with the ability to manage a high-volume, variable workload while maintaining accuracy, urgency, and diligence.
• Demonstrated ability to take ownership of processes and drive tasks through completion, proactively identifying and resolving issues that could delay hiring.
• Strong problem-solving and critical-thinking skills, with the ability to identify inefficiencies and bring forward practical solutions rather than simply escalating problems.
• Ability to help develop, implement, and maintain recruiting best practices that improve hiring velocity, candidate experience, process consistency, and quality.
• Strong attention to detail, particularly when managing offer documentation, compensation details, approvals, candidate information, and ATS data integrity.
• Ability to effectively coordinate across recruiters, hiring managers, HR, compensation, and other internal stakeholders to keep candidates moving efficiently from offer through hired status.
• Strong sense of urgency and ability to recognize and prioritize time-sensitive hiring activities and candidate needs.
• Excellent written and verbal communication skills with the ability to provide clear, professional, and timely communication to candidates and internal stakeholders.
• Comfortable working independently, exercising sound judgment, and knowing when to act, recommending a solution, or escalating an issue.
• Process-minded and continuously looking for opportunities to simplify workflows, reduce bottlenecks, and improve the overall effectiveness of the recruiting process.
• Ability to track offer-stage activity, identify trends or bottlenecks, and provide visibility into offer status, aging, acceptance, and hiring progress.
• Bilingual is a plus.

Safety Level

This is a safety sensitive position, and all applicable policies including drug test and background check will apply.

#NXCLIND1

It has been and continues to be the long-standing policy of any Nox Group operating company to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Nox Group and all of its subsidiaries comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.