Talent Acquisition Coordinator

Expeditors; Brisbane (CA); On-site; USD 63,000 - 77,000; Full time

Job summary

Expeditors is seeking a Talent Acquisition Coordinator to support full-cycle recruiting across the district, from workforce planning to onboarding. You will partner with hiring managers, draft engaging job ads, source candidates, conduct initial screenings, and help move candidates through interviews and offers.

You will maintain recruiting data, build pipelines for high-volume roles, and ensure a professional candidate experience aligned with Expeditors' standards across 300+ locations

Qualifications

• Professional written and verbal communication skills.
• Strong listening and interpersonal skills.
• Candidate-focused service mindset.
• Organizational skills, prioritization, and attention to detail.
• Ability to manage multiple open positions and deadlines.
• Sound judgment and discretion.

Responsibilities

• Manages the SmartRecruiters process from requisition through candidate disposition and job advertisement closure.
• Partners with the Employee Development Manager and hiring managers to clarify staffing needs, role requirements, selection criteria, and timelines.
• Drafts and posts clear, accurate, and engaging job advertisements using approved job descriptions and employment-branding standards.
• Proactively sources candidates through internal talent pools, referrals, career sites, professional networks, recruiting events, and other approved channels.
• Reviews applications and resumes, conducts initial screening interviews, and presents qualified candidate slates to hiring managers.
• Coordinates interviews, assessments, candidate communications, scheduling, and interview-team logistics from beginning to end.
• Provides hiring managers with interview guides and tools to promote consistent evaluation.
• Maintains timely, professional communication with candidates throughout the process.
• Coordinates offer-preparation activities and pre-boarding handoffs.
• Builds talent pipelines for recurring and hard-to-fill roles.

Skills

Communication skills

Listening

Candidate mindset

Organization & detail

Multi-open positions

Judgment & discretion

SmartRecruiters

Tools

SmartRecruiters

Job description

• Compensation: USD 70304 - USD 70304 - yearly

Company Description

“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our services include the consolidation and forwarding of air or ocean freight, customs brokerage, vendor consolidation, cargo insurance, time-definite transportation, order and risk management, warehousing, distribution and customized logistics solutions. Expeditors is headquartered in Seattle, Washington.

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

18,000 trained professionals

300+ locations worldwide

Globally unified systems

At Expeditors, we recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within—more than 27 percent of our staff of 17,000 employees has been at Expeditors 10 years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs—they’re chances to grow, thrive, and do what you love.

Scope:The Talent Acquisition Coordinator supports the district’s full-cycle recruiting and talent acquisition activities, from workforce planning and job posting through candidate selection and pre-boarding. The coordinator partners closely with hiring managers and reports directly to the Employee Development Manager to attract, assess, and secure qualified talent while delivering a consistent and professional candidate experience. The role also helps maintain recruiting data, strengthen talent pipelines, support employment branding, and ensure recruiting practices align with company policies and applicable requirements.

Responsibilities and Duties

• Manages the SmartRecruiters process from job requisition and posting through candidate disposition and job advertisement closure.
• Partners with the Employee Development Manager and hiring managers to clarify staffing needs, role requirements, selection criteria, and recruiting timelines.
• Drafts and posts clear, accurate, and engaging job advertisements using approved job descriptions and employment-branding standards.
• Proactively sources candidates through internal talent pools, referrals, career sites, professional networks, recruiting events, and other approved channels.
• Reviews applications and resumes, conducts initial screening interviews, and presents qualified candidate slates to hiring managers.
• Coordinates interviews, assessments, candidate communications, scheduling, and interview-team logistics from beginning to end.
• Provides hiring managers with interview guides, selection tools, and process support to promote consistent and effective candidate evaluation.
• Conducts interviews as requested and supports structured, job-related selection practices.
• Maintains timely, professional communication with candidates and ensures a positive candidate experience throughout the recruiting process.
• Coordinates offer-preparation activities, required approvals, pre-employment steps, and handoff to onboarding stakeholders.
• Builds and maintains talent pipelines for recurring, high-volume, and hard-to-fill positions.
• Supports university, community, referral, internship, and recruiting-event strategies based on district hiring needs.
• Tracks recruiting activity and metrics, including applicant flow, time to fill, source effectiveness, offer acceptance, and open‑position status.
• Maintains accurate recruiting records and protects candidate confidentiality in accordance with company policy and applicable requirements.
• Identifies opportunities to improve recruiting workflows, tools, templates, candidate outreach, and hiring‑manager service.
• Partners with the Employee Development Manager to support workforce planning, internal mobility, succession pipelines, and inclusive access to career opportunities.
• Coordinates a smooth transition from accepted offer to pre‑boarding and onboarding, ensuring information is provided timely to the appropriate stakeholders.

Physical Demands

Use of standard office equipment - computer with keyboard and mouse, phone, fax/copy/scan machine, etc.

Write with pencil/pen/marker.

Functions performed primarily while seated at a desk.

Stand or move for varying periods of time while attending recruiting events, interviews, or meetings.

Expeditors Core Competencies

• Exceptional Customer Service:

Exceeds customer expectations by anticipating, understanding and meeting needs. Is proactive and when issues arise, is timely and resolute in solving problems, including escalating to management when necessary. Builds rapport and exhibits empathy during interactions, and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers, service providers) and internally (other Expeditors offices/employees).

• Job Execution:

Consistently completes quality work that matches job expectations. Is committed to operational excellence and continuous improvement for own job function and across the network. All activities are compliant with company policies/procedures and code of business conduct and with government regulations.

• Reliability:

Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized, manages own time effectively and can prioritize.

Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing, without request, to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.

• Communication:

Effectively listens to others and communicates (verbal and written) in a professional manner, both internally and externally. Provides relevant and timely information to co-workers, customers and service providers. Answers phone calls and responds to voicemails, emails and other communication according to Expeditors' standards.

• Culture:

Exhibits and promotes the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.

• Personal Growth and Development:

Participates in training within the company’s guidelines, completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self, including participating in a development plan as appropriate.

The core business-critical skills, knowledge, and behaviors applicable to the Talent Acquisition Coordinator.

Coordinates recruiting activities from approved requisition through accepted offer and pre‑boarding handoff. Maintains accurate job postings, applicant status, interview schedules, candidate communications, and recruiting documentation while keeping the Employee Development Manager and hiring managers informed of progress and risks.

• Delivers a Strong Candidate Experience

Provides timely, respectful, and professional communication at every stage of the hiring process. Sets clear expectations, follows through on commitments, protect confidentiality, and represent Expeditors’ culture and employment brand consistently.

Uses approved sourcing channels, employee referrals, internal talent pools, recruiting events, and professional networks to identify qualified candidates. Develops pipelines for recurring and hard-to-fill roles and adjust sourcing activity based on hiring needs and results.

• Supports Effective Candidate Selection

Conducts consistent resume reviews and initial screenings, coordinates structured interviews, and provides hiring managers with practical selection tools. Promotes job‑related, fair, and well‑documented hiring decisions aligned with company practices.

• Uses Recruiting Data and Systems Effectively

Maintains accurate information in SmartRecruiters and related systems. Tracks open positions, candidate flow, time to fill, source effectiveness, offer acceptance, and other relevant measures to identify trends and support continuous improvement.

• Partners with Hiring Managers

Builds productive relationships with the Employee Development Manager and district hiring managers. Clarifies role requirements, establishes recruiting timelines, provides responsive process support, and escalates barriers that could affect hiring outcomes.

Qualifications

Required

• Professional written and verbal communication skills
• Strong listening and interpersonal skills
• Candidate-focused service mindset
• Organization, prioritization, and attention to detail
• Ability to manage multiple open positions and deadlines
• Sound judgment, discretion