Talent Acquisition Assistant

Oakbrook Corporation; Madison (WI); On-site; USD 42,000 - 60,000; Part time

Job summary

Oakbrook Corporation in Wisconsin is seeking a Talent Acquisition Assistant to join our Human Resources team. You will support the full recruitment lifecycle, coordinate onboarding, and help build strong talent pipelines across our growing organization.

We value organized, people-focused professionals who can manage multiple tasks, handle confidential information, and communicate effectively with candidates and managers.

Qualifications

• Associate or bachelor’s degree or equivalent required or preferred.
• Recruiting/HR administrative experience is a plus.
• Experience with ATS and HRIS is desirable.

Responsibilities

• Support full recruitment lifecycle from sourcing to offers.
• Coordinate onboarding and new hire paperwork.
• Maintain HR records with accuracy and confidentiality.
• Assist with job descriptions and recruiting materials.
• Support employee recognition programs and events.

Skills

Organizational

Time management

Attention to detail

Decision making

Communication

Discretion

Independence

Teamwork

MS Office

HRIS platforms

ATS (LinkedIn/Indeed)

Education

Associate's or Bachelor's degree

Recruiting and HR Administrative experience

Tools

LinkedIn

Indeed

Handshake

ATS

HRIS

Job description

Are you passionate about connecting great people with meaningful careers? Do you thrive in a fast-paced environment where no two days are the same? Oakbrook Corporation is seeking a highly organized, people-focused Talent Acquisition Assistant to join our Human Resources team. In this role, you'll work to support the full recruitment lifecycle, enhance the candidate experience, coordinate onboarding, and help build strong talent pipelines across our growing organization. This is an exciting opportunity for someone looking to grow a career in Human Resources and Talent Acquisition while making a direct impact on the success of our teams and communities.

What You\'ll Do:

Talent Acquisition & Recruiting

• Source and attract qualified candidates through Indeed, LinkedIn, Handshake, and other recruiting platforms.
• Conduct initial phone and video screenings.
• Assist with interview scheduling and candidate communications.
• Support hiring managers throughout the recruitment process.
• Coordinate background checks, reference checks, and pre-employment screenings.
• Assist with preparing and presenting employment offers.
• Help maintain a positive and engaging candidate experience from first contact through hire.

Onboarding & New Hire Experience

• Coordinate onboarding activities for new hires.
• Collect and review new hire paperwork for completeness and accuracy.
• Ensure new employees and supervisors are equipped with the tools and resources needed for a successful start.
• Support and facilitate New Hire Orientation.

HR Administration & Team Support

• Maintain employee records and HRIS data with a high degree of accuracy and confidentiality.
• Assist with personnel file management and electronic recordkeeping.
• Support updates to job descriptions and recruiting materials.
• Coordinate employee recognition programs.
• Assist with employee engagement initiatives and company events.
• Support various HR projects and administrative functions as assigned.

What We\'re Looking For:

Required Skills & Qualifications

• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Sound decision making and initiative to move projects forward.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently while also contributing effectively as part of a team.
• Proficiency with Microsoft Office and HR technology platforms.
• Available 30-32 hours weekly (onsite).

Education & Experience

• Associate or bachelor\'s degree, or an equivalent combination of education and experience.
• Recruiting and HR Administrative experience preferred.
• Experience using applicant tracking systems, HRIS platforms, LinkedIn, Indeed, or similar recruiting tools is highly desirable.

Why Oakbrook?

As a Talent Acquisition Assistant, you\'ll play a meaningful role in helping us attract exceptional talent, build strong teams, and create a welcoming experience for every candidate and new hire. Our work directly impacts the success of our communities, properties, and employees across Wisconsin and Illinois.

Whether you\'re looking to expand your recruiting expertise or build a long-term career in Human Resources, you\'ll find opportunities to develop your skills while working alongside a supportive and experienced team. If you\'re energized by recruiting, thrive on building relationships, and enjoy creating exceptional candidate and employee experiences, we\'d love to hear from you!