Talent Acquisition and Onboarding Specialist

Appone; Peapack-Gladstone (NJ); On-site; USD 60,000 - 70,000; Full time

Job summary

Matheny Medical and Educational Center is hiring a Talent Acquisition and Onboarding Specialist in a full-time role. You will own end-to-end recruitment, partner with managers, craft compelling ads, source candidates, and manage onboarding for new hires.

You will serve as the primary HR contact for onboarding, coordinate background checks, eligibility verification, and orientation. Prior healthcare recruiting experience is highly valued.

Qualifications

• Bachelor’s degree in HR, business administration, or related field.
• 2–4 years recruiting, talent acquisition, or HR experience.
• Experience in hospital/healthcare settings is preferred.
• Strong interpersonal, organizational, and communication skills.

Responsibilities

• Manage full-cycle recruitment from requisition to offer acceptance.
• Partner with hiring managers to understand staffing needs and priorities.
• Develop job advertisements and post across career sites and networks.
• Source candidates via job boards, referrals, events, and partnerships.
• Coordinate interviews and provide timely updates to candidates.

Skills

Recruiting/Talent Acquisition

Onboarding

Healthcare experience

Stakeholder management

MS Office/HRIS

Education

Bachelor’s degree in HR/related field

2–4 years recruiting experience

Tools

ADP HRIS

Applicant Tracking System

Job description

Talent Acquisition and Onboarding Specialist

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description Matheny is a special hospital for children and adults with medically complex developmental disabilities. Matheny’s mission is to provide exceptional care and an optimal quality of life for children and adults with special needs and medically complex developmental disabilities. Founded by Walter and Marquerite Matheny in 1951, the Matheny of today is a pioneer in providing fully integrated, personalized care and education that respects each person's dignity and encourages their highest potential. At Matheny, we focus on abilities in a warm and nurturing environment.

Our fully-accredited non-profit private school combines traditional academics with therapeutic intervention and pre-vocational skill development. Our Adult Services Program includes five licensed community residences/group homes and two adult learning centers. Staffed by experienced therapists and instructors, the program supports adult patients as they attain their highest level of functioning and integration into the community. Matheny's Arts Access program empowers individuals with disabilities to create art without boundaries. Through the use of innovative communication systems, the artists have complete freedom to explore a world that is defined only by their unlimited creativity and unique self-expression.

Matheny Medical and Educational Center has a career opportunity available for a Full Time Talent Acquisition and Development Specialist.

Desired Qualities:

• Respect
• Professionalism
• Integrity
• Compassion

Incentives for joining the Matheny team:

• Paid Training
• Staff Appreciation events
• Health and Wellness fairs
• Employee Recognition Awards
• Diversity events
• Employee Referral Bonuses

Enriching Lives. Growing Abilities

Job Duties for this position include:

Talent Acquisition & Recruitment

• Manage the full-cycle recruitment process for assigned positions, from requisition approval through offer acceptance.
• Partner with hiring managers to understand staffing needs, position requirements, and recruitment priorities.
• Develop and post compelling job advertisements across appropriate career sites, professional networks, and other recruitment channels.
• Source qualified candidates through job boards, professional networks, employee referrals, community partnerships, career fairs, and other creative recruitment strategies.
• Review applications and resumes and conduct initial candidate screenings.
• Coordinate interviews between candidates and hiring managers.
• Maintain timely and professional communication with candidates throughout the recruitment process.
• Provide hiring managers with guidance regarding candidate selection and recruitment best practices.
• Conduct reference checks and coordinate other pre-employment requirements as applicable.
• Prepare and extend employment offers in accordance with established compensation and hiring guidelines.
• Maintain accurate and timely applicant tracking system records.
• Monitor recruitment activity, open positions, time-to-fill, candidate pipelines, and other relevant recruiting metrics.
• Identify opportunities to improve Matheny's employer brand and candidate experience.
• Develop relationships with schools, professional organizations, community organizations, and other talent pipelines to support ongoing recruitment.

New Hire Onboarding

• Own the onboarding process from accepted offer through the employee's first day and initial integration into the organization.
• Serve as the primary HR contact for new hires throughout the onboarding process.
• Coordinate completion of employment paperwork, background checks, employment eligibility verification, required documentation, and other pre-employment requirements.
• Ensure new hires receive timely information regarding benefits, policies, required training, schedules, and first-day expectations.
• Coordinate orientation and new employee onboarding activities.
• Partner with hiring managers to ensure new employees are prepared for their first day, including workspace, equipment, access, schedules, and departmental introductions.
• Facilitate a welcoming and professional new-hire experience that reflects Matheny's mission and culture.
• Follow up with new employees and managers during the early stages of employment to identify questions, concerns, or onboarding needs.
• Maintain accurate onboarding records and ensure all required documentation is completed in accordance with organizational and regulatory requirements.
• Continuously evaluate and improve the onboarding experience based on employee and manager feedback.
• Partner with Employee Health to ensure all employee health requirements are met.
• Responsible for the onboarding of staffing agency personnel and clinical and non-clinical interns.

HR Partnership & Support

• Serve as a trusted resource to candidates, hiring managers, and new employees regarding recruitment and onboarding processes.
• Collaborate with HR team members on employee lifecycle processes and initiatives.
• Ensure recruitment and onboarding practices are consistent with company policies and applicable employment laws and regulations.
• Maintain confidentiality of candidate and employee information.
• Support HR projects, employee engagement initiatives, career events, and other activities as assigned.
• Represent Matheny professionally and positively in all interactions with candidates, employees, hiring managers, and external partners.

For Full Time employees, Matheny offers a competitive salary and comprehensive benefits package that includes medical/dental, life insurance, tuition reimbursement, tax deferred retirement plan, and generous paid time off.

All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).

The salary range for this position is $60,000 - $70,000 annually.

Salary ranges shown on third-party job sites may not accurately reflect ranges provided by Matheny Medical and Educational Center. Candidates should check www.matheny.org for accurate information and discuss salary/hourly details and our comprehensive benefits with a recruiter, if selected for an interview.

PM22

Position Requirements

Required

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field, or equivalent combination of education and experience.
• 2–4 years of experience in recruiting, talent acquisition, human resources, or a related field.
• Experience working in a hospital environment and with the Department of Developmental Disabilities strongly preferred.
• Experience managing multiple open positions and competing priorities.
• Strong interpersonal, communication, organizational, and follow-through skills.
• Ability to build effective relationships with candidates, hiring managers, and employees at all levels.
• Strong attention to detail and ability to maintain accurate records.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office and HR/recruiting technology, ADP HRIS.

Preferred

• Experience with full-cycle recruiting and applicant tracking systems.
• Experience coordinating employee onboarding and orientation programs.
• Experience in healthcare, nonprofit, education, or other mission-driven environments.
• Knowledge of employment laws and regulations applicable to recruitment and onboarding.
• Experience developing recruitment partnerships and talent pipelines.
• Experience using recruitment analytics and metrics to evaluate hiring effectiveness.