Talent Acquisition and Onboarding Coordinator

XPEL, Inc.; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

XPEL, Inc. in San Antonio, TX, seeks a Talent Acquisition & Onboarding Coordinator to manage end-to-end hiring and onboarding, coordinate recruitment activities, and ensure a positive candidate experience across offices.

You will liaise with candidates and internal partners to drive timely, compliant hiring, maintain ATS/HRIS, handle preboarding, and contribute to process improvements in a fast-paced, collaborative environment.

Qualifications

• BS in Human Resources or equivalent with 1–2 years in Talent Acquisition and Onboarding.
• Advanced knowledge of Microsoft Office.
• Strong organizational and planning skills.
• Ability to maintain confidentiality.
• Experience with ATS and HRIS platforms.
• Workday familiarity is a plus.
• Bilingual English and Spanish a plus.

Responsibilities

• Create and route requisitions and offers through the approval process for all internal hires while keeping the stakeholders updated.
• Schedule and coordinate interviews between candidates and hiring teams; assist recruiters with sourcing, hiring and immigration activities.
• Coordinate new hire paperwork and onboarding tickets, assist with new hire orientations as needed.
• Coordinate preboarding communications and welcome materials.
• Ensure completion of new hire documentation including tax forms, employment verification, background checks, policy acknowledgments, and work authorization documents.
• Track onboarding progress and follow up on outstanding requirements.
• Maintain accurate employee records in the ATS and onboarding documentation.
• Support internships, recruitment drives and other career events.
• Prepare Talent Acquisition and Onboarding reports.
• Maintain recruitment documentation and ensure compliance with policies and labor regulations.
• Deliver a professional and positive experience for candidates and internal/new employees.
• Identify opportunities to improve recruiting and onboarding processes.
• Other duties as assigned.

Skills

Microsoft Office

Organizational skills

Confidentiality

Communication

Problem solving

ATS/HRIS

Workday

English language

Spanish optional

Education

BS in Human Resources or equivalent

Tools

ATS

HRIS

Workday (plus)

Job description

Job Summary:

The Talent Acquisition & Onboarding Coordinator supports the end-to-end hiring and onboarding process by coordinating recruitment activities, facilitating a positive candidate experience, and ensuring a smooth transition for new hires. This role serves as a key liaison between candidates, and internal business partners to ensure timely and compliant hiring and onboarding activities.

Core Duties:

• Create and route requisitions and offers through the approval process for all internal hires while keeping the stakeholders updated.
• Schedule and coordinate interviews between candidates and hiring teams Assist recruiters with sourcing, hiring and immigration activities.
• Coordinate new hire paperwork, initiate any needed internal onboarding tickets, and as needed assist with new hire orientations.
• Coordinate preboarding communications and welcome materials.
• Ensure completion of new hire documentation, including tax forms, employment verification, background checks, policy acknowledgments, and work authorization documents.
• Track onboarding progress and follow up on outstanding requirements.
• Maintain accurate employee records in the ATS and onboarding documentation.
• Support special projects such as internship hiring, recruitment drives and other career events.
• Prepare Talent Acquisition and Onboarding reports.
• Maintain recruitment documentation and ensure compliance with company policies and labor regulations.
• Deliver a professional and positive experience for candidates and internal and new employees.
• Identify opportunities to improve recruiting and onboarding processes.
• Other duties as assigned.

Job Requirements:

• BS in Human Resources or equivalent 1-2 years’ experience in Talent Acquisition and Onboarding coordination.
• Advanced knowledge of Microsoft Office (Excel, Word, etc.)
• Strong organizational and planning skills.
• Ability to maintain confidentiality.
• Ability to work well with others both in person and across other offices through remote communications.
• Excellent communication skills, including the ability to effectively communicate and integrate with geographically dispersed leaders and teams.
• Strong problem-solving ability with prioritization and attention to detail.
• Experience working with ATS and HRIS platforms.
• Familiarity with Workday is a plus.
• Ability to speak, read and write in English.
• Spanish is a plus.

In office full time XPEL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Since the day XPEL was founded, we’ve strived to provide the best possible products, services, and support for customers and installers alike. With a comprehensive array of offerings for automotive, watercraft, home, and office applications, there’s sure to be a solution to fit your needs.