Takeoff Specialist - Commercial Landscape

Florida Green Keepers; Gainesville (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

Florida Green Keepers is seeking an experienced Landscape Construction Estimator to drive our commercial bidding process from first drawing set to final closeout. You’ll collaborate with Project Managers, read plans, and prepare accurate quantity takeoffs for large landscape, irrigation, and hardscape projects using Bluebeam, AutoCAD, and AI-assisted tools.

Responsibilities span pre-award and post-award activities, including bid tracking, RFIs, submittals, and change orders.

Qualifications

• Proven takeoff/estimating experience in landscaping, irrigation, hardscape, or commercial construction.

Responsibilities

• Read and interpret construction drawings for large commercial projects (landscape, hardscape, utilities, grading, site).
• Track bid opportunities and coordinate with General Contractors and estimators.
• Submit and review RFIs during bidding.
• Maintain bidding log and to-dos in Teams.
• Prepare quantity takeoffs using Bluebeam, AutoCAD, and AI-assisted tools.
• Prepare submittals for awarded projects.
• Assist with supplier quotes and material orders.
• Maintain updated drawings and takeoffs for change orders.
• Prepare closeout documentation including as-built drawings.

Skills

Attention to detail

Communication

Organization

In-person collaboration

Tools

Bluebeam

AutoCAD

AI-assisted takeoff tools

Microsoft Teams

Procore

Autodesk

BuildingConnected

PlanHub

Job description

Florida Green Keepers is looking for an experienced Landscape Construction Estimator to drive our commercial bidding process from first drawing set to final closeout. Working closely with our Project Managers, you'll coordinate with General Contractors, maintain the bid log, read plans, and prepare accurate quantity takeoffs on large commercial landscape, irrigation, and hardscape projects using Bluebeam, AutoCAD, and AI-assisted takeoff software. If you're detail-oriented, comfortable in construction estimating software, and want a role where your takeoffs give our Project Managers the numbers they need to bid and win with confidence, we want to talk to you.

Responsibilities

Pre-Award

• Read and interpret construction drawings for large commercial projects, including Landscape, Hardscape, Utilities, Grading, and Site drawings
• Track incoming bid opportunities and coordinate with General Contractors and their project estimators on upcoming bids, communicating regularly by phone and email throughout the bidding process
• Submit and review RFIs (Requests for Information) as needed while bidding a project
• Maintain the bidding log and related to-dos in Microsoft Teams
• Prepare accurate quantity takeoffs using Bluebeam, AutoCAD, and AI-assisted takeoff software

Post-Award

• Prepare submittals for awarded projects
• Assist with project management tasks — requesting supplier quotes, ordering materials as needed, and supporting jobs through completion
• Curate and maintain updated drawings for awarded projects, including quantity takeoffs for change orders
• Prepare closeout documentation including as-built drawings using Bluebeam, Adobe, and related software

Qualifications

Required

• Proven takeoff/estimating experience — landscaping, irrigation, hardscape, or general commercial construction background
• Strong ability to read and interpret commercial construction drawings and specifications
• Proficiency with Bluebeam, AutoCAD, and/or AI-assisted estimating/takeoff tools
• Strong communication skills, including frequent phone calls with suppliers and General Contractors to track down pricing, availability, and bid details, along with clear, professional communication with internal teams
• Strong organizational skills and the ability to manage multiple active bids and projects at once
• Valid Florida driver's license
• Ability to work in-person in Gainesville, FL

Preferred

• Proficiency with Microsoft Excel and Microsoft Teams
• Working knowledge of project management and bidding platforms such as Procore, Autodesk, BuildingConnected, and PlanHub
• Familiarity with Demand Star and other governmental bidding systems