Tactical Services Specialist

Exclusive Jets; Raleigh (NC); On-site; USD 42,000 - 66,000; Full time

Job summary

Exclusive Jets seeks an Experienced Tactical Services Specialist to manage day-to-day flight service execution and pre-flight setup. Based in Raleigh, NC, you will coordinate with Operations Command Center, Scheduling, and Concierge teams to ensure seamless charter and client flights.

You will escalate and resolve operational issues, maintain impeccable communication, and adapt to changing schedules while providing exceptional customer service to jet owners and charter clients.

Qualifications

• High school diploma or equivalent required; associates degree preferred.
• Proven customer service abilities in a fast-paced environment.
• Strong interpersonal communication skills; able to deescalate situations respectfully.
• Authorized to work in the United States without sponsorship.

Responsibilities

• Provide highest level of service for fractional, jet card, owner, consumer, and charter clients in daily flight schedule.
• Use knowledge of operational impacts and company products to propose optimal trip solutions.
• Collaborate with Operations Command Center, Duty Manager, Scheduling, Crew Scheduling, Dispatch, and Experience Concierge to ensure flights run smoothly.
• Proactively monitor flights for weather, traffic, or ATC delays and communicate updates promptly.
• Maintain professional communication in calls and written formats with diverse client types.
• Manage time and tasks efficiently while aligning with business needs and client correspondence.
• Stay updated on best practices and promotional trends; seek continuous improvement.

Skills

Interpersonal communication

Time management

Attention to detail

Professionalism in tough conversations

Multi-tasking

Relationship management

Problem solving

Organizational skills

Adaptability

Education

High school diploma or GED

Associate's degree (preferred)

Tools

Microsoft Office Suites

Airtable or similar CRM/productivity tool

FlightAware or similar flight tracking program

Job description

Job Details: Level: Experienced, Job Location: Raleigh, NC - Raleigh , NC 27609, Position Type: Full Time, Education Level: High School Diploma or GED, Travel Percentage: None, Job Shift: 4 on 4 off, Job Category: Customer Service, Job Summary

The Tactical Services Specialist is responsible for the service execution of each of our members and charter clients' flights each day along with service setup of the next day's flights.

Key Responsibilities

• Provide the highest level of services for all fractional, jet card, owner, consumer, managed aircraft owners and charter clients in the daily flight schedule.
• Utilize expert knowledge of potential operational impacts as well as company products, programs, fleets and internal processes to provide clients with optimal trip solutions.
• Collaborate with Operations Command Center team members (Duty Manager, Scheduling, Crew Scheduling, Dispatch) and Experience Concierge and Member Services team to ensure day-of flights are executed successfully along with the setup of the next morning's flights.
• Proactively follow each assigned flight to discover potential issues that may affect our customers such as weather, traffic and ATC delays.
• Provide timely updates to any flight when could be or is suffering from an operational issue.
• Exemplary communication, including impeccable phone conversation skills as well as written communications supporting all our customer types.
• Ability to provide consistent professional communication in deescalating high intensity situations.
• Efficient time management and organizational skills and the ability to productively manage the needs of the business and correspondence with clients.
• Keep abreast of best practices and promotional trends.
• Continuously improve through feedback.

Skills and Abilities

• Interpersonal skills with an emphasis on strong communication skills in both oral and written forms
• Effective time management
• Attention to detail
• Focus on excellence
• Adaptability
• Professionalism in hard conversations
• Other cognitive processing
• Problem finding and solving
• Multi-tasking
• Detail orientation
• Reasoning and connecting ideas
• Adept quick learning
• Prioritizing, time management and organizational skills
• Great relationship management skills and openness to feedback

Competencies

• Microsoft Office Suites
• Airtable or similar web-based productivity tools & CRMs
• FlightAware or similar flight following programs
• Call center & phone functionality

Work Environment

This is a full-time, on-site position based in the Raleigh office, 4 on 4 off rotation.

Primarily works in a professional office environment with moderate noise levels.

May occasionally travel to other company locations, customer sites, or business-related events.

May occasionally require flexibility in working hours based on business needs.

Physical Demands

• Ability to occasionally lift and move standard office objects weighing up to 20 pounds.
• Ability to remain in a stationary seated or standing posture for extended periods of time.
• Ability to move inside the office environment to access shared printers or meeting rooms.
• Ability to navigate multi-level facilities via stairs or elevators during daily transit.
• Ability to read small-print documents, view multiple computer screens, and inspect detailed reports clearly at close range.
• Ability to hear and exchange accurate information during phone calls, video conferences, and in-person team discussions.
• Ability to perform continuous keyboarding, mouse navigation, or ten-key data entry tasks.
• The essential functions described in this job description represent the fundamental duties of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position, consistent with applicable law.

EEO Statement

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.

Other Duties

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions associated with the position. Duties and responsibilities may be modified as organizational needs change.

Qualifications: Required Qualifications

• High school diploma or equivalent
• Proven customer service abilities
• Proven consistency in a fast-paced environment
• Strong interpersonal communication skills
• Must be authorized to work lawfully in the United States without sponsorship.
• Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.

Preferred Qualifications

• Associate's degree in related field
• 3 to 5 years of Customer Service Experience, preferred in the aviation industry