T&I Senior Marketing Specialist 1

GAI Consultants Inc.

Jacksonville (FL)

On-site

USD 90,000 - 130,000

Full time

14 days+

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Job summary

GAI Consultants Inc. in Jacksonville, FL seeks a T&I Senior Marketing Specialist 1 to coordinate pursuit processes, prepare proposals, LOIs, qualifications, and presentations, and produce marketing collateral.

The role supports business development with marketing, technical, and administrative teams, ensuring deadlines, accuracy, and client-focused outcomes across the transportation and infrastructure sectors.

Qualifications

12+ years experience as a proposal specialist/coordinator (AEC industry preferred).
Associate's degree in marketing, communications or related field.

Responsibilities

Participate in kickoff meetings, proposal task scheduling, review, production and delivery activities.
Coordinate information with internal and external contacts to gather materials.
Track proposal efforts and ensure milestones are met.
Assist in writing marketing and technical content.
Proofread to ensure continuity and compliance with specs.
Support presentation efforts including development, rehearsals and logistics.
Maintain data in Deltek Vantagepoint.
Assist marketing activities for pursuit, client, and business plan objectives.

Skills

Proposal coordination

Marketing content creation

Proofreading/editing

Communication

Organizational skills

Time management

Team collaboration

Travel coordination

Education

Associate's Degree in Marketing

Communications or related field

Tools

Deltek Vantagepoint

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Creative Suite

Job description

Position Overview

GAI seeks a skilled, highly motivated, results-driven T&I Senior Marketing Specialist 1 to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff.

Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

Essential Duties and Responsibilities

Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
Follow through with assigned proposal tasks to meet critical deadlines
Coordinate with internal and external points of contact to gather requested information and materials
Track proposal efforts and ensure scheduled milestones are met
Assist in writing marketing and technical content
Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
Support presentation efforts including presentation development, rehearsals, materials, and logistics
Maintain and populate detailed data in GAI's Deltek Vantagepoint database
Provides assistance of marketing activities to support pursuit, client, and business plan objectives and contributes to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.
Assist in carrying out other programs and projects as identified

Qualifications

10+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred
Associate or bachelor's degree with a focus in business, marketing, or related area

Competency

Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
Proficiency with Adobe Creative Suite
Deltek Vantagepoint (or similar database programs) experience is a plus
Competent proofreading and editing skills
Excellent communication and organizational skills
Able to document and process information quickly and accurately, with strong attention to detail
Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
Able to work both independently and as part of a team
Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
Able to travel to surrounding states (several times throughout the year)
Must have a vehicle for local travel (required)

General Characteristics

Demonstrates progress in assisting Task Managers and Project Manager as needed on technical aspects of the project; well-rounded in aspects of consulting and the industry.
Collaborates, supports, and oversees development and implementation of various business development support, marketing, proposal, and supports strategic planning efforts for a market(s) or specialized area(s).

Minimum Years of Experience

12+ Years Experience

Education

Associate's Degree in Marketing, Communications or related field

Certification/Licensure

Driver's License

Technical Responsibilities

Collaborates under direction and supervision of senior staff across one or more of the following areas:
Proposals: Leads smaller/less complex to mid-sized proposal efforts. Leads and/or supports larger/more complex efforts under the direction and supervision of senior staff/supervisor.
Special Projects: Leads and supports special projects under direction and supervision of senior staff/supervisor.
Business Development Activities (includes supporting BD activities for a market and any associated sponsorships, advertising, client events, conferences, etc.): Leads smaller/less complex to medium-sized BD Activities. Supports large/more complex BD Activities under the direction and supervision of senior staff/supervisor.
Data Management: Leads the updating of data management systems as it relates to assignments that the individual is leading.
May lead special data management projects and/or updating data systems under the direction and supervision of senior staff/supervisor.

Project and Task Management

Demonstrates progress in performing task management

Management Responsibility

Demonstrates progress in assisting with the supervision of technical studies within assigned tasks; Can serve as task manager on small to medium tasks requiring specialized technical expertise; Maintains GAI's procedures and protocols; Assists with identifying and scoping technical studies required for projects.
Guidance and oversight from Project Managers and task managers in specific Marketing areas.

Communication Skills

Possess effective oral and written communication skills; interacts well with other staff; interacts with Project and Task Managers and various Department Managerial Staff, interacts with clients on technical issues at regular project meetings

Why GAI?

GAI offers skilled professionals like you an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; your choice of comprehensive, personalized benefits; a range of employee wellness programs and discounts; and more. Feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.

Benefits To Working at GAI Include:

Competitive Pay & Recognition