T&I Marketing Specialist 1

GAI Consultants Inc.; Fort Wayne (IN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Market-based, competitive compensation

401(k) with company match

Medical, dental, and vision plans

Generous paid time off and holidays

Tuition reimbursement

Job summary

GAI Consultants Inc. is seeking a Marketing Specialist to join their Transportation & Infrastructure team in Fort Wayne, Indiana. The role entails coordinating the pursuit process, managing proposals and presentations, and developing marketing collateral. Candidates should have at least 5 years of experience, preferably in the AEC industry, alongside a relevant Bachelor’s degree. Excellent communication skills and a detail-oriented approach are essential. GAI offers competitive pay, comprehensive health benefits, and opportunities for professional growth.

Qualifications

• 5+ years of related experience as a proposal specialist/coordinator; prior AEC industry experience preferred.
• Excellent organizational and communication skills; able to perform under deadlines and detail-oriented.

Responsibilities

• Coordinate the pursuit process and preparation of proposals and presentations.
• Track proposal efforts and ensure scheduled milestones are met.
• Support business development goals and collaborate with sector leaders.

Skills

Marketing collateral development

Proposal writing

Organizational skills

Communication skills

Detail-oriented

Team collaboration

Education

Bachelor's degree in Marketing, Communications, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Creative Suite

Deltek Vantagepoint

Job description

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business‑development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff.

Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail‑oriented team player, and, most importantly, have a positive, client‑first attitude, we want to hear from you!

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

Essential Duties and Responsibilities

• Participate in kick‑off meetings, proposal task scheduling, review, production, and delivery activities.
• Follow through with assigned proposal tasks to meet critical deadlines.
• Coordinate with internal and external points of contact to gather requested information and materials.
• Track proposal efforts and ensure scheduled milestones are met.
• Assist in writing marketing and technical content.
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
• Support presentation efforts including development, rehearsals, materials, and logistics.
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database.
• Provide assistance of marketing activities to support pursuit, client, and business plan objectives and contribute to implementation, including conferences, events, sponsorships, design award submissions, speaker proposals and presentations, brochures, service briefs, project profiles, etc.
• Assist in carrying out other programs and projects as identified.

Qualifications

• 5+ years of related experience as a proposal specialist/coordinator; prior AEC industry experience preferred.
• Associate or bachelor's degree with a focus in business, marketing, or related area.

Competency

• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.
• Proficiency with Adobe Creative Suite.
• Deltek Vantagepoint (or similar database programs) experience is a plus.
• Competent proofreading and editing skills.
• Excellent communication and organizational skills.
• Able to document and process information quickly and accurately, with strong attention to detail.
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
• Able to work both independently and as part of a team.
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
• Able to travel to surrounding states (several times throughout the year).
• Must have a vehicle for local travel (required).

Proposal writing and layout samples are strongly encouraged; please include a URL on your resume or include PDF samples with your resume.

Technical Responsibilities

• Collaborates under direction and supervision of senior staff across proposals, special projects, business development activities, and data management.
• Leads smaller or less complex to mid‑size proposal efforts, and supports larger or more complex efforts under supervision.
• Leads and supports special projects under direction and supervision of senior staff.
• Supports business‑development activities, leading smaller to mid‑size activities and supporting larger activities under supervision.
• Leads updates of data management systems related to assignments and may lead special data management projects.

Project and Task Management

• Works as part of a team and coordinates work with others.
• Assists in determining schedule and budget requirements.

Management Responsibility

• Assigns and oversees tasks under direct supervision of the task manager, maintaining budgets and schedules, and assists project managers with proposal preparation, scopes of work, and cost estimates.
• Receives guidance and oversight from task managers and project managers.
• Direct supervisors receive guidance and oversight from business managers and/or marketing experts.

Communication Skills

• Possesses effective oral and written communication skills; interacts well with staff, clients, and other departments.
• Direct supervisors communicate effectively with employees and managerial staff regarding performance, hiring, and policy updates.

Why GAI?

GAI offers skilled professionals an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; choose comprehensive, personalized benefits; access employee wellness programs and discounts; and feel good about being part of a collaborative team committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.

Benefits

Competitive Pay & Recognition

• Market‑based, competitive compensation.
• Performance‑driven recognition and development bonuses.

Comprehensive Health & Wellness

• Medical, dental, and vision plans.
• Company‑paid short‑term and long‑term disability.
• Company‑paid life insurance.
• Employee Assistance Program and wellness resources.

Meaningful Work‑Life Balance

• Generous paid time off + 7 paid holidays.
• Additional floating holiday for personal use.
• Paid maternity, paternity, and adoption leave.

Growth, Learning & Financial Security

• 401(k) with company match.
• Tuition reimbursement.
• Support and rewards for professional development and certifications.

Minimum Years of Experience

• 5 years of experience.

Education

• Bachelor's Degree in Marketing, Communications, or related field.

Certification / Licensure

• Driver's License (required).

Equal Opportunity Statement

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.