T&I Marketing Specialist 1

GAI Consultants Inc.; Homestead (Allegheny County); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive health plans

Paid time off

7 paid holidays

Maternity/paternity leave

401(k) with company match

Tuition reimbursement

Professional development support

Job summary

GAI Consultants Inc. is seeking a Marketing Specialist to coordinate pursuit processes, LOIs, qualifications, and presentations while producing marketing collateral and supporting business-development goals with cross-functional teams.

The ideal candidate brings 5+ years in proposal coordination within the AEC sector, strong communication, organization, and attention to detail, and is willing to travel to surrounding states as needed.

Qualifications

• 5+ years of experience as a proposal specialist/coordinator in the AEC industry preferred.
• Associate or Bachelor's degree with a focus in business, marketing, or related area.

Responsibilities

• Coordinate pursuit process, LOIs, qualifications, and presentations.
• Produce marketing collateral and support business-development goals.
• Maintain and populate data in Deltek Vantagepoint database.
• Assist in drafting and proofreading marketing and technical content.
• Support presentation development, rehearsals, materials, and logistics.

Skills

Proposal coordination

Communication

Organization

Attention to detail

Travel readiness

Education

Bachelor's degree in Marketing or related field

Associate degree in business/marketing or related area

Tools

Microsoft Office (Word/Excel/Outlook/PowerPoint)

Adobe Creative Suite

Deltek Vantagepoint

Job description

GAI seeks a skilled, highly motivated, results‑driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business‑development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff.

Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail‑oriented team player, and, most importantly, have a positive, client‑first attitude, we want to hear from you!

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

Essential Duties and Responsibilities

• Participate in kick‑off meetings, proposal task scheduling, review, production, and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database
• Provide assistance of marketing activities to support pursuit, client, and business plan objectives and contribute to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.
• Assist in carrying out other programs and projects as identified

Qualifications

• 5+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred
• Associate or bachelor's degree with a focus in business, marketing, or related area

Competency

• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
• Proficiency with Adobe Creative Suite
• Deltek Vantagepoint (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately, with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
• Able to travel to surrounding states (several times throughout the year)
• Must have a vehicle for local travel (required)

Proposal writing and layout samples are strongly encouraged - please include a URL on your resume or include PDF samples with your resume.

Why GAI?

GAI offers skilled professionals like you an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy work location and scheduling flexibility; your choice of comprehensive, personalized benefits; a range of employee wellness programs and discounts; and more. Feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.

Benefits To Working at GAI Include

Competitive Pay & Recognition

• Market based, competitive compensation
• Performance driven recognition and development bonuses

Comprehensive Health & Wellness

• Medical, dental, and vision plans
• Company paid short‑term and long‑term disability
• Company paid life insurance
• Employee Assistance Program and wellness resources

Meaningful Work‑Life Balance

• Generous paid time off + 7 paid holidays
• An additional floating holiday‑use it for what matters to you
• Paid maternity, paternity, and adoption leave

Growth, Learning & Financial Security

• 401(k) with company match
• Tuition reimbursement
• Support and rewards for professional development and certifications

Education

Bachelors of Marketing (required)

Licenses & Certifications

Driver's License (required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.