T&I Marketing Specialist

GAI Consultants Inc.; Homestead (Allegheny County); On-site; USD 52,000 - 90,000; Full time

Job summary

GAI Consultants Inc. is seeking a Marketing Specialist to join the Transportation & Infrastructure team.

The role involves coordinating pursuits, preparing proposals, LOIs, qualifications, and presentations, producing marketing collateral, and supporting business-development goals with cross-functional teams. Ideal candidates will have strong organizational and communication skills, experience in proposal development, and the ability to manage multiple deadlines while traveling as needed to

Qualifications

• 5+ years of related experience as a proposal specialist/coordinator; AEC industry experience preferred.
• Associate or bachelor's degree with a focus in business, marketing, or related area.

Responsibilities

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities.
• Coordinate with internal and external contacts to gather requested information and materials.
• Track proposal efforts and ensure milestones are met.
• Assist in writing marketing and technical content.
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
• Support presentation development, rehearsals, materials, and logistics.
• Populate data in Deltek Vantagepoint database.
• Support pursuit, client, and business plan objectives through marketing activities.

Skills

Proposal coordination

Communication

Organizational skills

Marketing

Education

Associate or Bachelor's degree in business/marketing or related area

Tools

Deltek Vantagepoint

Adobe Creative Suite

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff.

Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

Essential Duties and Responsibilities

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database
• Provides assistance of marketing activities to support pursuit, client, and business plan objectives and contributes to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.
• Assist in carrying out other programs and projects as identified

Qualifications

• 5+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred
• Associate or bachelor's degree with a focus in business, marketing, or related area

Competency

• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
• Proficiency with Adobe Creative Suite
• Deltek Vantagepoint (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately, with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
• Able to travel to surrounding states (several times throughout the year)
• Must have a vehicle for local travel (required)

Proposal writing and layout samples are strongly encouraged - please include a URL on your resume or include PDF samples with your resume.

Why GAI?

GAI offers an exceptional place to do meaningful work, grow your career, and make a real impact in communities nationwide. You'll join a collaborative, multidisciplinary firm bringing together engineering, planning, and environmental expertise to deliver projects across transportation, infrastructure, power, and energy markets. Working alongside accomplished colleagues, you'll help move projects from vision through construction, creating solutions that keep people moving, power essential systems, and support responsible development.

At GAI, you'll work in a team-driven environment grounded in integrity, respect, and shared success, with the flexibility, resources, and career support that reflect a real and lasting commitment to our people. That commitment includes comprehensive benefits, wellness programs, and employee discounts. With opportunities across the U.S., GAI offers the collaboration and client focus of regional teams, supported by the stability, resources, and career-development opportunities of an established and growing firm.

Benefits To Working at GAI Include

Competitive Pay & Recognition

• Market based, competitive compensation
• Performance driven recognition and development bonuses

Comprehensive Health & Wellness

• Medical, dental, and vision plans
• Company-paid short-term and long-term disability
• Company-paid life insurance
• Employee Assistance Program and wellness resources

Meaningful Work-Life Balance

• Generous paid time off + 7 paid holidays
• An additional floating holiday-use it for what matters to you
• Paid maternity, paternity, and adoption leave

Growth, Learning & Financial Security

• 401(k) with company match
• Tuition reimbursement
• Support and rewards for professional development and certifications

#GAI

#gaiatwork

#gaiconsultants

#lifeatgai

Licenses & Certifications

• Driver's License (required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.