Systems and Data Manager

Vaco; Westport (CT); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

discretionary bonuses

medical, dental, and vision benefits

company's 401(k) retirement plan

Job summary

Vaco by Highspring is seeking a Data & Systems Manager in Westport, CT. This hybrid/on-site role focuses on optimizing workflows, managing systems, and delivering top-notch reporting and insights to support executive decision-making.

The ideal candidate has 5+ years in operations, systems administration, or related fields and strong skills in project management, communication, and organizational excellence. The position offers discretionary bonuses and a comprehensive benefits package.

Qualifications

• 5+ years of experience in operations, systems administration, business analysis, or project coordination.
• Strong experience with business applications, reporting platforms, and collaboration tools.
• Proven ability to improve workflows and drive operational efficiencies.
• Strong project management, communication, and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage and enhance business systems, reporting tools, and operational processes.
• Develop dashboards, reports, and insights to support decision-making.
• Identify workflow inefficiencies and implement process improvements.
• Lead system enhancements, user adoption initiatives, and staff training.
• Coordinate projects and priorities across multiple departments.
• Maintain documentation, procedures, and operational standards.
• Support executive-level reporting, planning, and administrative initiatives.

Skills

Operations management

Systems administration

Business analysis

Project coordination

Reporting platforms

Collaboration tools

Workflow improvement

Communication

Organizational skills

Tools

Business applications

Reporting tools

Collaboration tools

Job description

Data & Systems Manager
Direct Hire
$70-75k
Hybrid / Onsite
Westport, CT

Overview

Seeking a highly organized professional to support operational excellence through systems management, process improvement, reporting, and cross-functional coordination. This role serves as a key resource in optimizing workflows, improving data visibility, and supporting organizational growth.

Key Responsibilities

• Manage and enhance business systems, reporting tools, and operational processes
• Develop dashboards, reports, and insights to support decision-making
• Identify workflow inefficiencies and implement process improvements
• Lead system enhancements, user adoption initiatives, and staff training
• Coordinate projects and priorities across multiple departments
• Maintain documentation, procedures, and operational standards
• Support executive-level reporting, planning, and administrative initiatives

Requirements

• 5+ years of experience in operations, systems administration, business analysis, or project coordination
• Strong experience with business applications, reporting platforms, and collaboration tools
• Proven ability to improve workflows and drive operational efficiencies
• Strong project management, communication, and organizational skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting multi-site operations or distributed teams
• Background in data management, reporting, or business process optimization
• Experience working across multiple functional areas including operations, finance, administration, or customer-facing teams

Why Consider This Role

• High-impact position with visibility across the organization
• Opportunity to improve processes and influence operational effectiveness
• Collaborative environment with significant cross-functional exposure
• Strong opportunity for growth and ownership

Benefits

• discretionary bonuses
• medical, dental, and vision benefits
• company's 401(k) retirement plan

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.